Executive Business Coordinator
1 week ago
Scarborough, Ontario, Canada
|
req1184
- Posted: 12/13/2024
Executive Business Coordinator
Scarborough, ON | Fulltime, Permanent
**About us**
We are looking for an agile Executive Business Coordinator to support our senior management and executive team. This role is a full-time permanent position working onsite.
Your Tasks:
- Right Mindset: Represent the Executive’s office with professionalism and kindness, responding to internal and external requests and inquiries in a timely and efficient manner.
- Judgment & Initiative: Strong ability to exercise sound judgment, take initiative, and adapt to changing priorities with a high degree of flexibility and responsiveness.
- Confidentiality: Maintain confidential information for the business, team and ensure information is handled appropriately.
- Calendar Management: Maintain and manage the Executive’s complex calendar, ensuring seamless coordination of meetings, appointments, and events both internally and externally across multiple time zones.
- Collaboration Skills: Ability to collaborate effectively with different levels of management, customers, and employees, ensuring smooth communication and the timely completion of tasks.
- Project Support: Assist with the planning and execution of special projects, initiatives, and events as directed. This may include research, data analysis, and coordination with cross-functional teams.
- Travel Arrangements: Coordinate all aspects of Executive’s travel, including booking flights, securing accommodations, arranging ground transportation, and managing itineraries, for both domestic and international trips. Reconcile travel and expense reports, including cash and credit card purchases.
- Event Coordination: Assist in organizing and coordinating team events and off-site meetings, ensuring smooth execution.
- Other Administrative Tasks: Organize management meetings, prepare agendas, presentations, and statistical charts as required. Ensure time is maximized by providing research, pre-meeting bookings and required follow-ups.
**Requirements**:
- Minimum of 3 years (prior) experience in a similar role
- Extensive experience in organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency
- Efficient task delivery within demanding schedules and meet tight deadlines
- Possess exceptional communication skills and have experience dealing with high level executives.
- Expert knowledge of Microsoft Outlook, Microsoft Excel, Word & PowerPoint
We offer:
- The opportunity to gain practical experience in the field of optical current measurement technology and sustainable energy transmission in an innovative company
- You will work in a motivated team on forward-looking projects and gain insights into the latest technologies
- Support from experienced professionals in handling the latest measurement technology
**Our Commitment
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