Office Administrator

2 days ago


Toronto, Canada Rocket Lab USA Full time

**Rocket Lab**

Rocket Lab is a vertically integrated provider of small launch services, satellites, and spacecraft components. Our mission is to open access to space to improve life on Earth. Our team is over 1,300 people strong and we're adding to it every week. Collaboration is at our core - every idea is heard, and everyone makes a difference. Teams are nimble, decisions are made quickly, and we are action oriented.

**SPACE SYSTEMS**

This is a rare opportunity to play a key role in Rocket Lab's evolution into an end-to-end space company that delivers launch, spacecraft, and on-orbit operations. The Space Systems Division is shaping Rocket Lab's future with Photon, our brand of high-performance satellites, enabling innovative missions in low Earth orbit and beyond including missions for NASA to LEO, the Moon, and Mars and commercial customers including leading the design and manufacture of 17 high power telecommunication spacecraft buses for Globalstar.

Rocket Lab is also growing spacecraft components business, anchored on the acquisition of Sinclair Interplanetary manufacturing reaction wheels and star trackers in Toronto, SolAero Technologies manufacturing solar power and primary structure solutions in Albuquerque, Planetary Systems Corporation manufacturing launch separation systems in Silver Spring, and Advanced Solutions, Inc. provider flight and ground software as a service in Denver. Our component's business is key to vertically integrating our spacecraft solutions and enabling constellations for customers.

**Sinclair Interplanetary**

Founded in 2001 Sinclair Interplanetary, a wholly owned subsidiary of Rocket Lab, supplies hardware, software, training and expertise to the spacecraft community. The primary focus is on low-cost, rapid-schedule programs to produce micro
- or nano-satellites.

**Office Administrator**

Based at Rocket Lab's Sinclair in Toronto, Canada the **Office Administrator **is responsible for the Accounting and Office Admin. You will support the Business Controller and business operations as well as help run daily functions, which includes but not limited to supporting the Finance Dept., and act as back-up to support the Office Manager.

**WHAT YOU'LL GET TO DO**:

- Deposits cheques and checks bank accounts for incoming wire transfers from customers.
- Assists with matching vendor invoices with packing lists and purchase orders, to submit to Accounts Payable.
- Assists with the processes of CAD payments in Telpay, or ScotiaConnect once the batch is created.
- Maintains spreadsheets to track invoices submitted and ensures that invoices are paid in a timely manner. Cross-check revenue and royalty calculations against invoice records.
- Makes on-time monthly payments on the Company's Visa account, collects receipts, and reconciles the Visa statement, categorizing all transactions.
- Creates the Payroll JE at ME and supports other Finance functions as assigned.
- Prepares shipping paperwork for outgoing shipments, as needed, which includes customer orders, and items going to various vendors for different processes and invoices customers, as needed.
- Follow-up with customers for billing, collections, and late payments.
- Ensures adequate CAD funds are available to cover expenses, and requests a f/x exchange with Rocket Lab USA, as needed.
- Submits the Restricted Stock Options ("RSU") information to payroll and ensures the taxes are properly remitted to the CRA.
- Assists and participates in audits, as needed.
- Assist and participates with Physical Inventory Count.
- Assists with the review, tracking and documents compliance with mandatory and non-mandatory training.
- Performs routine tasks required to administer and execute finance-related human resource programs including but not limited to compensation, benefits, and leave.
- Participates in administrative staff meetings and attends other meetings and seminars, as needed.
- Maintains human resource information system (HRIS) records, compiles reports from the HRIS system, and assists with the review and submission of timesheets.
- Assists on projects, as assigned by our HQ office in Long Beach, California.
- Performs other related duties as required and assigned.

**YOU'LL BRING THESE QUALIFICATIONS**:

- Bachelor's degree in Business Administration, or related field preferred. A combination of education and related years of experience will be considered.
- 2-5 years of office management experience and knowledge of finance practices.
- 2-3 years of accounting experience.

**THESE QUALIFICATIONS WOULD BE NICE TO HAVE**:

- GL, Inventory, and cost accounting experience preferred.
- Experience working in a manufacturing company.
- Experience with Infor LN, BAAN, Oracle, JDE, SAP or similar ERP system
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a pr



  • Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...


  • Toronto, Canada Cardiology Office - Michael Garron Hospital Full time

    **Busy private cardiology office located within the Michael Garron Hospital in East York immediately seeking a full-time medical administrative assistant. Must have experience with Accuro and a minimum of 3 years working in a medical clinic/office or hospital setting.** The successful applicant will be responsible for all aspects of the daily functioning of...


  • Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...


  • Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Dental Administrator

    7 months ago


    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office** is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Adiminstrator** Responsibilities include: - greet patients - register new patients according to established office protocols - assist patients to complete all...

  • Administrative Officer

    7 months ago


    Toronto, Canada Contract Intelligence Full time

    **Job Description**: We are seeking a highly organized and detail-oriented Administration Officer to oversee and coordinate office administrative procedures. The Administration Officer will be responsible for reviewing, evaluating, and implementing new procedures to improve efficiency and ensure compliance. This role will involve establishing work...

  • Administrative Officer

    7 months ago


    Toronto, Canada Grape Tree Education Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support, managing office operations, and ensuring efficient workflow. This is a crucial role that requires strong organizational skills, excellent communication...

  • Office Administrator

    7 months ago


    Toronto, Canada Software International Full time

    **Software International (SI)** supplies technical talent to various Fortune 100/500/1000 companies in Canada/US. One of our clients, a marble & granite design and installation company is seeking to add a **Full-time **Office Administrator to their team. This person will be an integral part of their day to day operations. **Role**: Office...

  • Administration Officer

    6 months ago


    Toronto, Canada Elit Care Full time

    Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Communication, general - Business administration and management, general - Office management and supervision **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff -...


  • Toronto, Canada Luminary Nexus Markham Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Administrative Officer

    3 months ago


    Toronto, Canada Seifein Pharmacy Inc Full time

    **Job Title: Administrative Officer** **Industry: Community Pharmacy** **Company: PharmaCia / Seifien Pharmacy Inc** **Location: 553 St. Clair Ave West, Toronto, ON** **About the Role**: **Key Responsibilities**: - Organize and oversee daily office tasks, including filing, document preparation, and scheduling. - Assist HR with recruitment processes such...

  • Office Administrator

    7 months ago


    Toronto, Canada SATOV Consultants Full time

    **SATOV Consultants: Office Administrator** SATOV is a growing management consulting firm based in Toronto. Founded in 2002, the firm is recognized as the leading boutique strategy consultancy in Canada. Our work spans growth strategy, operational excellence and M&A advisory. In addition to a group of recurring corporate clients, we have strong and growing...

  • Office Administrator

    7 months ago


    Toronto, Canada Starchitect Consulting and Construction Full time

    Position: Construction Office Administrator Key Responsibilities: - Generate and process invoices accurately and in a timely manner. - Proactively communicate with clients to remind and follow up on payment schedules. - Efficiently handle paperwork, ensuring accurate documentation and organization. - Manage and process change orders, collaborating with...

  • Office Administrator

    3 weeks ago


    Toronto, Canada indie Semiconductor Full time

    at indie Semiconductor Toronto **Overview** Do you enjoy working in a creative fast-growing entrepreneurial environment? With indie you´ll never walk alone! We place high value on our teams and pursue excellence for our employees and customers! We are seeking a **Part-Time Office Administrator** to support our Toronto office of approximately 30...

  • Office Administrator

    6 months ago


    Toronto, Canada Entertainment Partners Full time

    **About Us**: Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production...

  • Office Administrator

    3 months ago


    Toronto, Canada Mathews, Dinsdale & Clark LLP Full time

    **Office Administrator Job Description** We are looking for an Office Administrator to join our Toronto office. We offer a competitive compensation package with salary, benefits and pension. **About the Employer** Mathews Dinsdale Clark LLP is one of Canada’s pre-eminent workplace law firms, with lawyers representing employers in many of the cases that...

  • Office Administrator

    7 months ago


    Toronto, Canada Edgewood Health Network Inc Full time

    EHN Canada is the nation's largest network of industry-leading mental health and addiction treatment centres. With over 75 years of collective experience in providing high quality inpatient and outpatient services, EHN Canada provides a comprehensive, compassionate, and truly national therapeutic option to patients, families, and health care...

  • Office Administrator

    7 months ago


    Toronto, Canada iStaff Services Full time

    **Job Summary**: **Responsibilities**: - Manage the front desk by greeting visitors and answering incoming calls with professionalism - Handle payroll tasks accurately and in a timely manner - Assist with human resources duties such as onboarding new employees and maintaining employee records - Participate in budgeting processes and monitor office...

  • Administration Officer

    2 months ago


    Toronto, Canada Elit Care Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Administrator

    7 months ago


    Toronto, Canada Uniqlo Canada Full time

    **Job Title: Office Administrator** **Location: Toronto, ON** **Reporting to: HR Manager** **About UNIQLO** UNIQLO is a brand of Fast Retailing Co. (FR), a global Japanese retail holding company that designs, manufactures and sells clothing under multiple brands including: GU, Theory, Helmut Lang, PLST (Plus T), COMPTOIR DES COTONNIERS, PRINCESSE TAM TAM,...