Office Administrator

1 month ago


Toronto, Canada Mathews, Dinsdale & Clark LLP Full time

**Office Administrator Job Description**

We are looking for an Office Administrator to join our Toronto office. We offer a competitive compensation package with salary, benefits and pension.

**About the Employer**

Mathews Dinsdale Clark LLP is one of Canada’s pre-eminent workplace law firms, with lawyers representing employers in many of the cases that have shaped and redefined the landscape of workplace law in Canada since 1956. The firm has over 80 lawyers in Toronto, Vancouver, Calgary, Halifax, Victoria and Fredericton.

**Office Administrator Job Responsibilities**:

- Oversee the day-to-day functioning of the office, and ensuring smooth operations of our administrative processes on a national level (as directed by the COO).
- Provide support to staff and management, including handling correspondence and preparing documents.
- Support to the COO as well including supporting COO in organizing partners meetings and matters for the EC, firm partners retreat, ongoing EC meetings.
- Assist wit the supervision of office staff in Toronto and provide support to the other offices as required.
- Manage off-site storage requirements.
- Oversee office supplies to ensure resources are available when needed.
- Together with the COO, review and update office policies as necessary to reflect changing needs.
- Coordinate with building management for office maintenance and repairs.
- Ensure a safe and clean work environment.
- Provide regular office operations reports to management and identify areas for improvement.
- Manage the recruitment, onboarding, and training of new employees.

**Required Qualifications and Skills**:

- Keeps track of multiple tasks simultaneously.
- Strong verbal and written communication skills.
- Works well with others and can foster a positive work environment.
- Completes tasks on time and can properly prioritize work.
- Proficiency in using office software.
- Strong attention to detail.
- Provides excellent customer service.
- Comfortable tracking expenses, and supplies.
- Works effectively as part of a team and contributes to a collaborative office culture.
- Ability to plan, coordinate, and execute office projects or events.

**Experience Requirements**:

- Three years’ management experience in an office setting

**Job Type**: Permanent

Expected hours: 35 per week

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Work Location: In person



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