Office Assistant
3 weeks ago
Responsibilities:
- Answer and direct phone calls, take messages, and handle inquiries
- Maintain and update office records, files, and databases
- Perform general office errands such as purchasing office supplies or running timely office-related errands
- Liaise with subcontractors, suppliers, and vendors to obtain quotes, request information, and coordinate deliveries
- Process and track jobs-related paperwork, including permits, licenses, and certificates
- Review documents, invoices, and other files
- Provide overall clerical support, assist with document management and other administrative tasks
- Conduct research and create reports on various topics based on the needs of the executive
- Keep accurate records of employee attendance and timesheets when needed
- Assist with other duties as required
**Requirements**:
- Experience in Office Administration (at least 2 years)
- G/G2 Driver’s license required
Competences or Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic computer skills
- Knowledge of office management systems and procedures
- Strong organizational, time management, and multitasking skills
- Written and verbal communication skills
- Excellent communication and interpersonal skills
- Ability to prioritize tasks and handle confidential information
- Ability to work independently as well as in a team.
- Detail-oriented and able to multitask effectively
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.
**Salary**: $22.00-$26.00 per hour
Expected hours: 35 - 44 per week
**Benefits**:
- Extended health care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
**Education**:
- Bachelor's Degree (preferred)
**Language**:
- Spanish (preferred)
Licence/Certification:
- G/ G2 Driver’s license (required)
Work Location: In person
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