Office Assistant

3 weeks ago

Toronto, Canada Simcorp Full time

WHO WE ARE

For over 50 years, we have worked closely with investment and asset managers to become the world’s leading provider of integrated investment management solutions. We are 2,300+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds in general. SimCorp is an equal opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated in our everyday work. We believe in the continual growth and development of our employees, so that we can provide best-in-class solutions to our clients. While striving to deliver client value, we believe it is vital to consider our people and our planet in every business decision we make. Acting responsibly is not optional. It is essential.

WHY THIS ROLE IS IMPORTANT TO US

As the first point of contact for the office, this role requires sound administrative, organizational and customer service skills. You will respond to a range of enquiries equipped with a sound knowledge of the work area, using discretion, tact and diplomacy when communicating. You will also use your creativity to work with the Office Managers in New York and Boston to plan events and communications to build employee connectivity and engagement.

WHAT YOU WILL BE RESPONSIBLE FOR

General administration and office management- Order, receive and maintain office supplies, snacks, catering- Maintain kitchen area, plants, conference rooms- Coordinating mail and courier deliveries- Create work orders and liaise with property management- Manage and book travel for contractors and external parties- Managing office budget and related expense claim management and reconciliation

Event planning and employee engagement- Plan and execute events such as happy hours, in-office, offsite and virtual activities and events- Facilitate employee connectivity in the office and providing employees with the resources they need- Assisting with onboarding new hires, researching and implementing new tools, processes and practices- Distribute new hire kits, holiday gifts and donations- Support employee recognition program administration

Other- Support with People and Culture projects related to office spaces and hybrid work

WHAT WE VALUE (OUR REQUIREMENTS)- Exceptional interpersonal and communication skills- Collaborate, solicit and respond to employee feedback- Ability to multi-task and prioritize many projects at any given time- Previous event planning experience- Flexible, positive, can-do attitude

NEXT STEPS

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