Office Assistant

1 month ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health is looking for an Office Assistant to support our Infection Prevention and Control at our Mount Sinai Hospital.

The Office Assistant’s responsibilities include but are not limited to:

- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Resolving issues within the scope of the role and escalating problems as required
- Scheduling appointments
- Resolving scheduling conflicts
- Booking rooms and arranging appropriate accommodations
- Booking audio-visual and/or computer equipment
- Informing senior staff of impending deadlines
- Liaising with contacts to ensure consistent administration procedures are followed
- Identifying and introducing variations to established administration processes
- Maintaining filing system
- Scanning, filing and copying documents
- Writing routine documents and correspondence
- Handling sensitive and/or confidential information
- Verifying the accuracy and completeness of documents
- Disseminating information
- Editing content for style and tone
- Creating and/or editing original, published content and materials
- Developing and editing standard operating procedures

**Provides committee support by**:

- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Taking and distributing meeting minutes
- Preparing meeting agendas

**Contributes to the execution of events by**:

- Determining logístical details and activities for events and/or programming
- Arranging catering
- Scheduling travel plans and requesting appropriate accommodations

**Accomplishes financial responsibilities by**:

- Making minor purchases
- Collaborating on cost estimates
- Recording, reconciling, or verifying transactions
- Verifying the accuracy and completeness of billing information
- Job Requirements- Successful completion of a college diploma in a health-related program from an accredited educational institution
- Minimum of one (1) year of related experience preferably working within a clinic/ health environment preferred
- Applicants with proven equivalent recent and related training and experience may also be considered
- Educational or work experience with office administration
- Proficient in Microsoft Word, Excel, Power Point, Outlook
- Superior organization skills and ability to prioritize competing tasks
- Superior work ethic, professionalism, dependability and reliability.
- Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
- Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Excellent oral and written communication skills are required, excellent interpersonal and professional skills, ability to work with established team and independently as required
- Demonstrated satisfactory work performance and attendance record.

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