Office Assistant

2 weeks ago

Toronto, Canada MacDonald & Associates Full time

**JOB DESCRIPTION**

MacDonald & Associates is a boutique employment law firm, located in the heart of Toronto. This growing Firm thrives on professionalism, success and providing clients with expertise and efficiency.

We are currently recruiting for an experienced Office Assistant. The qualifications, duties and responsibilities would include, but are not limited to:
Various administrative and clerical tasks to support our office, including reception. This dynamic individual will report to the Director of Operations (“D.O.O.”) and must possess excellent customer service skills, exceptional organizational and administrative abilities. We need a hard working team player with a strong work ethic, who is reliable, easy to get along with, flexible with a proven track record for punctuality and good attendance. This person must also be confident, quick to learn and able to take initiative.

**DUTIES & RESPONSIBILITIES**
- Maintain files and records so they remain updated and easily accessible
- Prepare physical files
- Open and close files on PC Law
- Arrange for off-site storage or retrieval
- Assist legal assistants with binding, copying and printing if required
- Prepare PowerPoint presentations
- Answer telephone calls, take messages or redirect calls to appropriate individuals
- Greet visitors, clients and service providers in a warm, friendly and professional manner
- Triage consultation calls
- Scheduling Zoom & other video appointments
- Posting to the website and website management
- Processing client payments
- Assist in making travel arrangements
- Assist in organizing office events and activities
- Daily filing for D.O.O.
- Update and maintain client files
- Maintain and update Reception Binder
- Retrieve, sort and distribute incoming mail
- Prepare outgoing mail (envelopes, packages) via regular or registered mail
- Arrange for couriers, printers, process servers, etc.
- Minor banking tasks
- Assist Facilities Manager in overseeing and trouble shooting functions of office equipment such as phones, photocopier, printers, computers for word processing and arrange for repairs as required
- Assist with supplies inventory and purchase including organization of office supplies, housekeeping duties including loading and unloading dishwasher, stocking beverages and kitchen maintenance after events and throughout the day
- Provide daily coffee, water for Firm Owner
- Prepare coffee machine for next day
- Perform daily lunch runs for Firm Owner, D.O.O. and Facilities Manager
- Perform other office duties as assigned

Thank you to all applicants, but only those selected for an interview will be contacted.

Salary range: commensurate with experience.

NO AGENCIES PLEASE

, Permanent

Benefits: Standard benefits provided

Schedule:

- In office
- Monday to Friday
- 8:30 am to 5 pm

**Experience**:

- Minimum 2 years (preferred)

Interviews will be in person at our office 2 Bloor Street West, Toronto

**Salary**: $38,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

COVID-19 considerations:
Must be Covid-19 vaccinated.

Work Location: In person

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