Executive Administrative Assistant and

3 weeks ago

Halifax, Canada PSA Halifax Full time

**PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator**

PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse international experience, PSA Halifax is the container terminal of choice on Canada's East Coast. This position offers an exciting opportunity to be part of a highly successful and leading container terminal operation in the East Coast of Canada.

**Purpose**:
The primary function of the Executive Administrative Assistant and Communications Coordinator is to support our Senior Managers and the Commercial Team of PSA Halifax and to provide high-quality administrative and clerical assistance.

**Principal Accountabilities**

Senior Management
- Organize, schedule and manage travel itineraries, hotel accommodations, and transportation requirements for members of the Senior Management Team and out-of-town visitors to PSA Halifax;
- Organize corporate meetings and events and staff functions as required;
- Prepare and execute expense claims;
- Other administrative duties as required.

Communications Department
- Provide administrative support to the Commercial Team, including but not limited to preparation and typing of contracts, correspondence, schedules, and notices to the Shipping Lines and trucking industry;
- Assist in the development of presentations, internal and external corporate documents for both Senior Management and the Commercial Team;
- Arrange corporate and customer events for such events as Halifax Port Days, customer and industry functions, golf tournaments, etc;
- Act as the administrative point of contact between the Commercial Team, Shipping Line and Stakeholders;
- Maintain up-to-date customer database.

**Critical Qualifications/Skills/Experience**
- Must have experience arranging various areas of travel (domestic/international, business/holidays, group/individual) from beginning to end;
- Experience managing back-end Social Media to grow business page;
- Forward thinking and creative with exceptional communication skills;
- Strong organizational, project management and planning skills with exceptional attention to detail and accuracy.
- Demonstrated ability to meet deadlines in a fast-paced quickly changing environment with a proactive approach to problem-solving and strong decision-making skills.
- Professional and friendly demeanor
- Reliable and task-oriented, self-motivated and professional.
- Experience exercising discretion and confidentiality with sensitive company information.
- Two years proven experience as an Executive Administrative Assistant reporting directly to Senior Management
- Advanced Microsoft Office skills with an ability to become familiar with company-specific programs and software (Outlook, Word, Excel, PowerPoint, SharePoint, One Drive)
- Familiarity with HRIS systems is considered an asset.

**To Apply**: Please submit resume and cover letter to:
Please note that only selected applicants will be contacted for an interview.

**PSA Halifax is an equal opportunity employer

  • Executive Administrative Assistant and

    3 weeks ago

    Halifax, Canada CareerBeacon Full time

    **PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator** PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse...

  • Executive Assistant

    1 week ago

    Halifax, Canada Hearing and Speech Nova Scotia (HSNS) Full time

    **Executive Assistant** **Permanent, Full Time** **Halifax, NS** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society's Act in 1963, is responsible for providing audiology services to Nova Scotians of all ages, and speech-language pathology (SLP) services to preschool children, home schooled...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** **Administrative Assistant (AA0124)** **Permanent, Full Time** **Non-Union Position** **Halifax, NS** **Start Date: ASAP** **End Date: N/A** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society’s Act in 1963 provides audiology services to Nova Scotians of all...

  • Administrative Coordinator

    1 week ago

    Halifax, Canada Government of Nova Scotia Full time

    **Job Overview** We are seeking a highly organized and detail-oriented Administrative Coordinator and Executive Assistant. You will report to the Deputy Chief of Staff and will be responsible for assisting in the day-to-day administrative operations of the Nova Scotia Liberal Caucus, while also supporting the Leader of the Official Opposition and elected...

  • Executive Administrative Assistant

    4 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:01-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that...

  • Executive Administration Assistant

    3 days ago

    Halifax, Canada igility Health Association Nova Scotia Full time

    **About Hearing Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Societys Act in 1963, is responsible for providing audiology services to Nova Scotians of all ages, and speech-language pathology (SLP) services to preschool children, home schooled children, and adults. HSNS delivers integrated and standardized provincial...

  • Administrative Assistant/receptionist

    2 weeks ago

    Halifax, Canada Premiere Executive SuitesAtlantic Limited Full time

    **ABOUT PREMIERE SUITES** Founded in Halifax in 1999, Premiere Suites has been the most recognized and trusted provider of, high quality, temporary residences for professionals and families across Canada. Premiere Suites exquisite residences have been furnished and designed to a four-star standard with amenities that make a home comfortable. And with over...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Nova Scotia Power Full time

    Logistics: **Job Title**: Executive Assistant **Company, Department**: Nova Scotia Power, Executive Office **Location**: Halifax, Nova Scotia - Hybrid **Type of Employment**: Regular, Full Time **Closing Date**: - June 17, 2024 **Reference Number**: 2024-3065 The Opportunity: We are currently looking for an** Executive Assistant** to join our...

  • Executive / Administrative Assistant

    3 days ago

    Halifax, Canada Koii Network Full time

    **We are seeking a tech-savvy Executive Assistant to help our management team in various tasks.** **Koii Labs is a fast-growing decentralized computing startup headquartered in Halifax, Nova Scotia. Our goal is to provide enterprises and startups with access to reliable and affordable computing power via the Koii Network, a Web3 product that is designed to...

  • Executive Administrative Assistant to The Associate

    1 week ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Executive Administrative Assistant to the Associate Dean Academic **Department/Unit** - Health - Dean's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S327-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if...

  • Executive Assistant

    1 week ago

    Halifax, Canada Rafflebox Technologies Inc. Full time

    **TITLE: Executive Assistant** **REPORTS TO: Chief Executive Officer and Chief Operating Officer** **TYPE: Full-time, permanent** **Company Overview** - Rafflebox is a growing tech start-up for online fundraising that was created out of a desire to support local and community sports teams, charities and non-profits enabling them to do the work they are best...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Nova Scotia Power Inc. Full time

    **Job Title**: ECEI Executive Assistant, Office of the CCEO **Company, Department**: Nova Scotia Power, **Location**: Halifax, NS, Hybrid **Type of Employment**: Regular, Full Time **Closing Date**: August 8th, 2023 **Reference Number**: 11597 At Nova Scotia Power, we’re committed to providing safe, reliable electricity so that our customers and...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada CFFI Ventures Inc. Full time

    **Job Title**: Executive Assistant **Location**:Bedford, NS **Organization Profile**: CFFI Ventures Inc is a diversified holding company investing internationally in a variety of industry segments including biofuels, financial services, and construction. They are currently looking for an experienced Executive Assistant to provide administrative support to...

  • Executive Assistant

    12 hours ago

    Halifax, Canada The Workers’ Compensation Board of Nova Scotia (WCB) Full time

    **EXECUTIVE ASSISTANT EMPLOYMENT OPPORTUNTY** **Halifax Nova Scotia** **About the Workers' Compensation Board of Nova Scotia** The Workers' Compensation Board of Nova Scotia (WCB) is the province's provider of workplace injury insurance. We inform and inspire Nova Scotians in the prevention of workplace injury. But if it occurs, we support those whose lives...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Nova Scotia Power Full time

    Executive Assistant Location CA-NS-Halifax ID 2024-3065 Category Administrative Work Type Hybrid Position Type Full-Time Logistics Job Title: Executive Assistant Company, Department: Nova Scotia Power, Executive Office Location:  Halifax, Nova Scotia- Hybrid Type of Employment: Regular, Full Time Closing Date: June 17, 2024 ...

  • Executive Assistant

    1 week ago

    Halifax, Canada Nova Scotia Power Full time

    Executive Assistant Location CA-NS-Halifax ID 2024-3065 Category Administrative Work Type Hybrid Position Type Full-Time Logistics Job Title: Executive Assistant Company, Department: Nova Scotia Power, Executive Office Location:  Halifax, Nova Scotia- Hybrid Type of Employment: Regular, Full Time Closing Date: June 17, 2024 ...

  • Executive Administrator

    1 week ago

    Halifax, Canada ISANS Full time

    **Executive Administrator** ISANS is seeking a full-time **Executive Administrator** to support the efficient and effective operation of the Senior Executive Team (SET) by supporting two of its members: the Chief Financial Officer (CFO) and the Chief Client Services Officer (CCSO). The individual in the role proactively takes initiative by providing a wide...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:5/23/2023 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: **About Us**: **About Our Opportunity**: As the Executive Assistant, you perform a wide range of complex secretarial and...

  • Executive Assistant

    1 day ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: As the Executive Assistant, you perform a wide range of complex secretarial and administrative support...

  • Executive Assistant

    13 hours ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43328 **Department**: Justice **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us About Our Opportunity As the Executive Assistant, you perform a wide range of complex secretarial and...