Administrative Assistant to The Executive Leads

2 months ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:189590
**Department/Program**:Health System Sustainability, Medicine, Quality & Safety
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $23.7832**:

- **$29.729 /hour
**Closing Date**: October 14, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Are you an administrative professional interested in environmental sustainability and climate change? Do you have a passion for transformation initiatives? If so, this role may be for you.

Reporting to the Executive Lead, Clinical Transformation and Executive Lead, Health System Sustainability, the Administrative Assistant to the Executive Leads provides confidential, administrative services with a high quality of organizational and communication skills to assist and support the Executive Leads in ensuring the efficient and effective operation of the program/service areas on a daily basis. The Administrative Assistant functions as a primary point of contact for the Executive Lead’s office and provides support and oversight for administrative operations and all related activities. He/she may also provide general administrative coverage in the absence of other support staff within the Executive Lead’s portfolio.

The Administrative Assistant contributes to the effective functioning of the offices of the Executive Leads by ensuring high quality standards are met and maintained in regard to documentation and communications originating from this office. The Administrative Assistant ensures seamless communication with the Executive Leads’ office with staff and internal/external customers and ensures business of the Executive Lead’s office is conducted in a fiscally responsible manner.

This role also provides administrative support for the Executive Leads in relation to Board of Director’s sub-committee meeting reports and other reports and presentations as required. In addition, this role helps support IWK Health participation in HRM Smart Trip program and the Health System Sustainability intranet. Key responsibilities include:
**Responsibilities**:

- Reviews, plans, and organizes the Executive Leads’ calendars and schedules, arranges travel and performs other administrative duties as requested
- Prepares and edits PowerPoint presentations and other reports/documents as required by the Executive Leads, including materials for Board / Board Committees and annual Environmental, Social and Governance (ESG) and sustainability reporting
- Provides administrative support for team meetings, committees or working groups as required; takes meeting notes/minutes and coordinates logistics for meetings, including appointment, room bookings and virtual technological requirements
- Oversees the administrative functions of the HRM Smart Trip program, including the EPass program
- Provides administrative support for the Human Resource needs including posting positions, completing paperwork, checking references, arranging interviews, assisting with onboarding, coordination of performance management reviews and attendance management. May enter payroll information into the respective time system and assist with the collection of direct report timecards
- Coordinates Executive Leads’ approval of documents, contracts, invoices, etc.
- Serves as initial contact/resource person for both Executive Leads. Acts as liaison between both Executive Leads, other members of the senior management team, direct reports and all other internal or external partners. Direct contact with Executive Leadership Team, Directors, Managers and employees
- Reviews and drafts correspondence, determining the priority of the communication, bringing to Executive Leads’ attention issues of particular relevance or urgency
- Demonstrate excellent relationship management and a superior customer service focus as the first point of contact for the Executive Leads from internal and external stakeholders and partners
- Establishes and maintains a variety of information systems, including electronic document filing, policy/procedure/record keeping,

  • Executive Administrative Assistant and

    6 months ago

    Halifax, Canada PSA Halifax Full time

    **PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator** PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse...

  • Executive Administrative Assistant and

    6 months ago

    Halifax, Canada CareerBeacon Full time

    **PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator** PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse...

  • Executive Legal Assistant

    5 months ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, real estate development and hospitality companies in Atlantic Canada - carefully designing, developing, constructing and operating some of the region’s most iconic buildings. Armour is currently seeking an **Executive** **Legal Assistant** to join our growing team in Halifax, Nova Scotia...

  • Executive Assistant

    2 months ago

    Halifax, Canada The Nature Conservancy of Canada Full time

    Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the nation’s leading not-for-profit, private land conservation organization,...

  • Executive Culinary Lead

    4 days ago

    Halifax, Nova Scotia, Canada Passage to India Restaurant Full time

    About Passage to India RestaurantWe are a dynamic restaurant seeking an experienced Executive Culinary Lead to join our team. The ideal candidate will have a proven track record in managing high-pressure kitchen environments and inspiring culinary excellence.Job SummaryThe Executive Culinary Lead is responsible for overseeing the daily operations of our...

  • Executive Administrative Assistant

    1 month ago

    Halifax, Canada United Gulf Developments Full time

    **Job Summary** **Responsibilities** - Manage and maintain executive calendars using Outlook Calendar to schedule meetings and appointments. - Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. - Provide clerical support including filing, organizing documents, and maintaining office supplies. - Serve as the first...

  • Customer Service Agent Lead

    5 months ago

    Halifax, Canada Executive Aviation Full time

    Are you ready to take off and start a new and exciting career in the aviation industry? If so, we want to chat with you! Our operation in Halifax keeps growing and provides our team members with an amazing opportunity to work with many of our different airline partners! In Halifax you will be a part of an amazing team of customer service specialists who...

  • Executive Chef Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Passage to India Restaurant Full time

    About the RoleWe are seeking an experienced Executive Chef Assistant to join our team at Passage to India Restaurant.ResponsibilitiesCook and prepare meals for customers, ensuring dishes meet high standards of quality and presentation.Assist in managing kitchen operations, including supervising staff and ordering supplies.Maintain a clean and organized...

  • Executive Assistant

    5 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43328 **Department**: Justice **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us About Our Opportunity As the Executive Assistant, you perform a wide range of complex secretarial and...

  • Executive Assistant

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: As the Executive Assistant, you perform a wide range of complex secretarial and administrative support...

  • Executive Assistant and Briefing Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly skilled and experienced Executive Assistant and Briefing Coordinator to join our team in the Corporate Policy and Services Branch. As a key member of our team, you will provide complex administrative support and office management duties, including organizing, prioritizing, and tracking work assignments, and...

  • Executive Assistant and Briefing Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly skilled and experienced Executive Assistant and Briefing Coordinator to join our team in the Corporate Policy and Services Branch. As a key member of our team, you will provide complex administrative support and office management duties, including organizing, prioritizing, tracking, and assigning work to other...

  • Executive Assistant

    5 months ago

    Halifax, Canada MacDonald Recruitment - Real Estate and Property Management Full time

    BTR Real Estate is a leading firm specializing in the development, acquisition, and management of high-quality residential, commercial, and mixed-use properties. We are committed to excellence in every aspect of our operations and seek an Executive Assistant who shares our dedication to quality, innovation, and success. **Position Overview** **Key...

  • Ground Handler Lead

    5 months ago

    Halifax, Canada Executive Aviation Full time

    Are you ready to take off and start a new and exciting career in the aviation industry? If so, we want to chat with you! Our operation in Halifax keeps growing and provides our team members with an amazing opportunity to work with many different airline partners, 3 to be exact! In Halifax you will be a part of an amazing team of ground handling specialists...

  • Ground Handler Lead

    6 months ago

    Halifax, Canada Executive Aviation Full time

    Are you ready to take off and start a new and exciting career in the aviation industry? If so, we want to chat with you! Our operation in Halifax keeps growing and provides our team members with an amazing opportunity to work with many different airline partners, 3 to be exact! In Halifax you will be a part of an amazing team of ground handling specialists...

  • Executive Assistant and Briefing Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Assistant and Briefing Coordinator to join our team in the Corporate Policy and Services Branch. As a key member of our team, you will provide complex administrative support and office management duties, including organizing, prioritizing, tracking, and...

  • Executive Assistant to the Director

    4 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About the OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Director. This role will involve managing complex calendars, coordinating meetings, and preparing financial transactions.Key ResponsibilitiesManage and coordinate the Director's calendarCoordinate meetings and prepare agendas and...

  • Administrative Assistant

    5 months ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, development and real estate investment companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of the regions most iconic...

  • Executive Assistant and Briefing Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly skilled and experienced Executive Assistant and Briefing Coordinator to join our team in the Corporate Policy and Services Branch. As a key member of our team, you will provide complex administrative support and office management duties, including organizing, prioritizing, and tracking work assignments, as well as...

  • Executive Administrative Assistant

    5 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:01-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that...