Administrative Assistant to The Executive Leads

3 months ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:189590
**Department/Program**:Health System Sustainability, Medicine, Quality & Safety
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $23.7832**:

- **$29.729 /hour
**Closing Date**: October 14, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Are you an administrative professional interested in environmental sustainability and climate change? Do you have a passion for transformation initiatives? If so, this role may be for you.

Reporting to the Executive Lead, Clinical Transformation and Executive Lead, Health System Sustainability, the Administrative Assistant to the Executive Leads provides confidential, administrative services with a high quality of organizational and communication skills to assist and support the Executive Leads in ensuring the efficient and effective operation of the program/service areas on a daily basis. The Administrative Assistant functions as a primary point of contact for the Executive Lead’s office and provides support and oversight for administrative operations and all related activities. He/she may also provide general administrative coverage in the absence of other support staff within the Executive Lead’s portfolio.

The Administrative Assistant contributes to the effective functioning of the offices of the Executive Leads by ensuring high quality standards are met and maintained in regard to documentation and communications originating from this office. The Administrative Assistant ensures seamless communication with the Executive Leads’ office with staff and internal/external customers and ensures business of the Executive Lead’s office is conducted in a fiscally responsible manner.

This role also provides administrative support for the Executive Leads in relation to Board of Director’s sub-committee meeting reports and other reports and presentations as required. In addition, this role helps support IWK Health participation in HRM Smart Trip program and the Health System Sustainability intranet. Key responsibilities include:
**Responsibilities**:

- Reviews, plans, and organizes the Executive Leads’ calendars and schedules, arranges travel and performs other administrative duties as requested
- Prepares and edits PowerPoint presentations and other reports/documents as required by the Executive Leads, including materials for Board / Board Committees and annual Environmental, Social and Governance (ESG) and sustainability reporting
- Provides administrative support for team meetings, committees or working groups as required; takes meeting notes/minutes and coordinates logistics for meetings, including appointment, room bookings and virtual technological requirements
- Oversees the administrative functions of the HRM Smart Trip program, including the EPass program
- Provides administrative support for the Human Resource needs including posting positions, completing paperwork, checking references, arranging interviews, assisting with onboarding, coordination of performance management reviews and attendance management. May enter payroll information into the respective time system and assist with the collection of direct report timecards
- Coordinates Executive Leads’ approval of documents, contracts, invoices, etc.
- Serves as initial contact/resource person for both Executive Leads. Acts as liaison between both Executive Leads, other members of the senior management team, direct reports and all other internal or external partners. Direct contact with Executive Leadership Team, Directors, Managers and employees
- Reviews and drafts correspondence, determining the priority of the communication, bringing to Executive Leads’ attention issues of particular relevance or urgency
- Demonstrate excellent relationship management and a superior customer service focus as the first point of contact for the Executive Leads from internal and external stakeholders and partners
- Establishes and maintains a variety of information systems, including electronic document filing, policy/procedure/record keeping,

  • Executive Administrative Assistant and

    8 months ago

    Halifax, Canada PSA Halifax Full time

    **PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator** PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse...

  • Executive Administrative Assistant and

    8 months ago

    Halifax, Canada CareerBeacon Full time

    **PSA Halifax **is recruiting for an **Executive Administrative Assistant and Communications Coordinator** PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse...

  • Executive Legal Assistant

    7 months ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, real estate development and hospitality companies in Atlantic Canada - carefully designing, developing, constructing and operating some of the region’s most iconic buildings. Armour is currently seeking an **Executive** **Legal Assistant** to join our growing team in Halifax, Nova Scotia...

  • Executive Assistant

    4 months ago

    Halifax, Canada The Nature Conservancy of Canada Full time

    Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the nation’s leading not-for-profit, private land conservation organization,...

  • Executive Administrative Assistant

    3 months ago

    Halifax, Canada United Gulf Developments Full time

    **Job Summary** **Responsibilities** - Manage and maintain executive calendars using Outlook Calendar to schedule meetings and appointments. - Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date. - Provide clerical support including filing, organizing documents, and maintaining office supplies. - Serve as the first...

  • Executive Administrator Lead

    4 weeks ago

    Halifax, Nova Scotia, Canada ISANS Full time

    Job SummaryThe ISANS organization seeks a highly skilled and experienced Executive Administrator to support the Senior Leadership Team in their daily operations. As an integral member of the team, you will provide proactive administrative support, ensuring the smooth functioning of various tasks and projects.About ISANSISANS is a dynamic organization...

  • Administrative Assistant/receptionist

    2 days ago

    Halifax, Canada Premiere Executive SuitesAtlantic Limited Full time

    **ABOUT PREMIERE SUITES** Founded in Halifax in 1999, Premiere Suites has been the most recognized and trusted provider of, high quality, temporary residences for professionals and families across Canada. Premiere Suites exquisite residences have been furnished and designed to a four-star standard with amenities that make a home comfortable. And with over...

  • Executive Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: As the Executive Assistant, you perform a wide range of complex secretarial and administrative support...

  • Executive Assistant

    7 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43328 **Department**: Justice **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 27-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us About Our Opportunity As the Executive Assistant, you perform a wide range of complex secretarial and...

  • Executive Administrative Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:01-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that...

  • Executive Administrative Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Health and Wellness **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:23-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives...

  • Executive Assistant

    7 months ago

    Halifax, Canada MacDonald Recruitment - Real Estate and Property Management Full time

    BTR Real Estate is a leading firm specializing in the development, acquisition, and management of high-quality residential, commercial, and mixed-use properties. We are committed to excellence in every aspect of our operations and seek an Executive Assistant who shares our dedication to quality, innovation, and success. **Position Overview** **Key...

  • Administrative Assistant to Qeii Medical Site Lead

    7 months ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:159878** **Company: Nova Scotia Health** **Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII** **Department**:MEDCZ Executive Medical Director** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...

  • Executive Assistant, CEO

    4 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43904 **Department**: Labour, Skills and Immigration **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 10-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Apprenticeship Agency is an industry-led and industry-driven Agency. Our...

  • Executive / Administrative Assistant

    7 months ago

    Halifax, Canada Koii Network Full time

    **We are seeking a tech-savvy Executive Assistant to help our management team in various tasks.** **Koii Labs is a fast-growing decentralized computing startup headquartered in Halifax, Nova Scotia. Our goal is to provide enterprises and startups with access to reliable and affordable computing power via the Koii Network, a Web3 product that is designed to...

  • Executive Assistant

    4 months ago

    Halifax, Canada Nova Scotia Power Full time

    The Opportunity: **Company, Department**: Nova Scotia Power, Corporate Office of the COO **Location**: Halifax, Nova Scotia **Closing Date**: October 7, 2024 We are currently looking for an** Executive Assistant** to join our Executive Office team **in a temporary position**. Reporting to the Executive Leadership Team member, you will be responsible for...

  • Executive Assistant I

    7 months ago

    Halifax, Canada TD Bank Full time

    **Work Location**: Halifax, Nova Scotia, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: **Department Overview** - **At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our...

  • Customer Service Agent Lead

    7 months ago

    Halifax, Canada Executive Aviation Full time

    Are you ready to take off and start a new and exciting career in the aviation industry? If so, we want to chat with you! Our operation in Halifax keeps growing and provides our team members with an amazing opportunity to work with many of our different airline partners! In Halifax you will be a part of an amazing team of customer service specialists who...

  • Executive Administrative Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Health and Wellness **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives...

  • Ground Handler Lead

    1 week ago

    Halifax, Canada Executive Aviation Full time

    Do you enjoy the aviation industry and are looking for a leadership opportunity? Are you passionate about aviation and looking to grow your career? If you've answered yes, we'd love to hear from you! Executive Aviation is excited to announce that we are looking for Ground Handler Leads for our Halifax Below the Wing team. This person will help in providing...