Executive Administrative Assistant

5 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Finance and Treasury Board

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:01-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services - including the preparation of the provincial budget - as well as ensure government plans are coordinated and fiscally responsible.

**About Our Opportunity**:
As the Executive Administrative Assistant, you will provide senior level administrative support to the Executive Director, as well as the Directors of Financial Advisory Services serving the Department of Public Works. Working under mínimal supervision, you will provide a range of complex administrative support duties of a responsible and confidential nature. You will also contribute to the efficiency of the team by organizing, coordinating and managing daily office functions.

If you are a master multi-tasker with excellent communication skills and a professional work ethic, this is your next career opportunity.

**Primary Accountabilities**:
A few of your key responsibilities include:

- Coordinating and managing schedules and calendars;
- Preparing agendas, and taking accurate minutes/notes;
- Arranging and coordinating meetings and events;
- Composing and reviewing confidential correspondence & briefing material;
- Maintaining an electronic mail tracking system;
- Coordinating office equipment and technology requirements;
- Reviewing and distributing divisional mail and mailroom operations support;
- Filing, copying, scanning and retrieving files;
- Maintaining accurate data and statistics along with preparing reports; and
- Assisting with employee recruitment competitions.

**Qualifications and Experience**:
You have a one (1) year business course and a minimum of four (4) years of secretarial/administrative support experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook or equivalent. You must be proficient in the use of office equipment and technology. Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgement when handling inquiries because of confidential matters. Ideally, you are able to multi-task and are a self-starter who is highly motivated and results driven, with integrity and the ability to work with mínimal supervision.

Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role. This position requires an in-depth knowledge of the government structure, policies, procedures and activities, as well as considerable initiative, judgement, and discretion in order to resolve non-routine issues and inquiries.

As this position requires a high degree of independent action, you must be well organized to establish your own work schedule and to ensure that office and administrative deadlines are met. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

Competencies for this role include: Analytical Thinking, Adaptability and Flexibility, Initiative, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

**Working Conditions**:
Most of your time is spent in a comfortable office setting. You will have frequent contact with senior staff in various Government Departments as well as other Agencies and Crown Corporations. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files.

**Additional Information**:
**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**:_ _EC 05
- **Salary Range**:_ _$1,884.09 - $2,355.11 Bi-Weekly

**Employm

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