Executive Assistant/corporate Secretary

4 days ago

Halifax, Canada MEOPAR: Marine Environmental Observation, Prediction and Response Network Full time

_**Want to play a pivotal role in advancing marine research and innovation across Canada?**_

Join MEOPAR as the Executive Assistant/Corporate Secretary. As a strategic advisor to the Executive Director, you’ll drive impactful initiatives, foster meaningful connections with diverse stakeholders, and support a mission that addresses the pressing challenges of our changing oceans.

**About Us**

MEOPAR is a not-for-profit network funded by the Strategic Science Fund (SSF) that is focused on supporting leading-edge research and connecting top researchers across Canada with highly qualified personnel, partners and communities. Together, our mission is to address the problems and opportunities of the changing marine environment. MEOPAR funds leading-edge research, overcomes barriers to collaborative research and helps to train the next generation of marine professionals.

**Overview of the Role**

The Executive Assistant/Corporate Secretary serves as a strategic advisor and trusted partner to the Executive Director, ensuring the smooth running of day-to-day operations in the Executive Office by providing executive level administrative guidance and support to the Executive Director, and facilitating effective decision-making, board management, and cross-functional collaboration. Acting as a key point of contact for internal and external stakeholders, this role helps to drive organizational priorities, manage board relations, and supports the Executive Director in executing strategic initiatives. It’s a dynamic position that requires a strong blend of strategic thinking, organizational skills, and exceptional communication abilities.

As the strategic partner to the Executive Director, you’ll work to ensure seamless operations through expert organization, sound judgment, and proactive problem-solving. Acting as the main liaison for internal and external stakeholders, you'll utilize your stakeholder management skills to manage board relations, coordinate high-priority meetings, and support the Executive Director in advancing organizational goals. Your professionalism, attention to detail, and exceptional communication skills will be essential to driving success in this dynamic role.

**What You'll Do**
- Act as the strategic advisor to the Executive Director
- Provide executive level administration management and support
- Provide Board and Governance management
- Project management and execution
- Internal and external stakeholder management
- Provide operational efficiency and workflow optimization
- Communication support

**What You'll Bring**
- Bachelor’s degree in business, public administration, or a related field or equivalent work experience in relevant areas.
- A Master’s or Ph.D., or other experience as a researcher or working with academic researchers would be considered an asset.
- 5+ years of experience in a senior management role, ideally supporting or working closely with Executive leadership.
- Demonstrated experience in providing complex administrative support.
- Proven independence in decision making within established guidelines.
- Exceptional communication, analytical, and project management skills.
- High level of discretion and professionalism.
- Experience in board management and governance processes considered an asset.

**Why MEOPAR?**
- Work with a passionate team dedicated to advancing marine research
- Contribute to having a positive impact on Canada’s marine environment
- Be part of a collaborative and inclusive work culture
- Grow and develop professionally
- Vacation and leave allowances
- Group health and dental plans
- Save for your future through contribution to matched RRSP program
- Be compensated fairly and competitively - MEOPAR pays in line with the Canadian government’s salary scales and offers a comprehensive benefits plan and generous leave allowance

We thank all applicants for their interest, but only those applicants who are selected for an interview will be contacted.

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Strategic Administrative: 5 years (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Halifax, NS B3H 3Z1

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