Executive Assistant

3 months ago

Halifax, Canada Nova Scotia Power Full time

The Opportunity:
**Company, Department**: Nova Scotia Power, Corporate Office of the COO

**Location**: Halifax, Nova Scotia

**Closing Date**: October 7, 2024

We are currently looking for an** Executive Assistant** to join our Executive Office team **in a temporary position**. Reporting to the Executive Leadership Team member, you will be responsible for providing professional and confidential support to members of the Nova Scotia Power Executive Leadership Team in a fast-paced, demanding environment. You are an integral part of the teams of the executives you assist and, as such, you are an enthusiastic team player and demonstrate maturity, confidence, and decision-making capability. You are highly detail-oriented with polished communication and interpersonal skills.

**This is a term position with an expected end date of October 24, 2025**

Key elements of this role include:

- ** As an Executive Assistant you will**:

- Provide day-to-day support to two Executives, including extensive calendar and time management, scheduling and organizing meetings, document creation and editing, travel arrangements, budget maintenance, expense reporting, invoice processing, initiate and manage business correspondence, edit documents for presentations and board meetings, undertake background research, organize, and maintain electronic filing systems and perform all other related administrative tasks as required.
- Manage on-site and off-site meetings, event planning and execution, book rooms, arrange or direct room set up, order meals, create agendas, distribute documents, take comprehensive notes, compile, and follow up on action items.
- Ensure that executive meeting and event schedules align with safety program obligations, corporate priorities, internal and external stakeholder outreach plans, and individual and corporate annual goals and objectives.
- Develop and maintain relationships internally with colleagues throughout the Emera affiliates as well as externally with key stakeholders, including all levels of government, key accounts, non-profits, and business partners.
- Create, review, process, and approve purchase orders, invoices, expenses, and monthly affiliate billing.
- Liaise with administrative professionals throughout the business to align priorities and share best practices for working with executives and other senior leaders. Participate in regular meetings, training, professional development, and teambuilding activities.
- Support a variety of projects ranging from small and straightforward to large and complex with potential for work outside normal business hours and travel within Nova Scotia as needed.
- Ensure your personal safety and that of your co-workers by observing and complying with all Safety program requirements and Occupational Health and Safety Rules and Regulations.

These skills will make you successful:
To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

- ** A minimum of 2 to 5 years in an administrative support role, coupled with a college diploma, university degree in office Administration or Business or equivalent work experience.**:

- ** Experience providing support to Senior Leadership is considered an asset.**:

- ** A relationship-builder, the incumbent possesses excellent interpersonal skills and is a strong, confident, and capable communicator.** They will work very closely with EAs throughout NS Power and Emera. **Strong organizational and practice management skills are important. High ethical standards are a must.** The Executive Assistant understands the importance of being discreet and maintaining confidentiality.
- The Executive Assistant role is an integral part of the teams of the executives they assist and, as such, the **incumbent must be an enthusiastic team player and demonstrate maturity, confidence, and decision-making capability**. Overall, the Executive Assistant works with a minimum of supervision and excels in all aspects of the administrative support role.

Learn more about our culture and values:
At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers.

The perks of joining our team? We offer:

- **Flexibility**: Hybrid work model with 2 flexible remote workdays.
- ** Health & Wellbeing**: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- ** Grow Your Career**: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- ** Community Engage

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