Executive Office Festival Intern

3 weeks ago

Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

**EXECUTIVE OFFICE FESTIVAL INTERN**

**Internship**

**Executive Office**

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
**EXECUTIVE OFFICE FESTIVAL INTERN**

Reporting to the Coordinator to the CEO, Executive Office, the Executive Office Festival Intern will work in a fast-paced environment, assisting with Festival preparation and execution, day-to-day office tasks and short-term projects. Applicants should have a specific interest in Arts Administration or Film. This internship is an ideal opportunity for a recent graduate of an applicable degree or diploma programme.

**RESPONSIBILITIES**:

- Shall include but not be limited to the following:_

Administration:
- Provide support in administrative duties, including scheduling meetings with internal and external stakeholders- Organize and print necessary materials for the Executive team during Festival presentations (e.g. intro cards, etc)- Assist with building mailing list to send invitations and managing RSVPs for special events- Assist with the maintaining and drafting of materials for the Board of Directors- Assist with guest/VIP stakeholder relations and act as liaison for managing guests’ tickets during Festival- Assist with the management of Executive and Board chair schedules during Festival- Liaise with different departments when building out the Festival schedule for the Executive team- Assist with ticket orders from Executive Office patrons for Festival- Creating research profiles- Attend internal meetings, as assigned

Project Management:
- Manage the Executive Office Festival critical path, ensuring all deadlines are met- Create and manage Executive Office festival event grid and work collaboratively with different teams to confirm accuracy of logistics and information flow

Board & Executive Stewardship:
- Seat & greet TIFF Board Members & other guests at Festival venues, if needed- Assist Executive Office staff in the stewardship of the Board of Directors, attending Board related functions as necessary

**RATE OF PAY**:
- $15.50/Hourly

**TARGET**
**CONTRACT DATES**:
- July 3, 2023-September 2, 2023- possibility for extension

**MINIMUM REQUIREMENTS**:
- Graduate of a post secondary or equivalent programme in arts or cultural management, or business / project management- Superior oral and written communication skills- Excellent time management skills and ability to prioritize tasks- Excellent judgment, in planning and ability to troubleshoot- Exceptional interpersonal skills- Ability to work well individually and with a team- High computer proficiency (Google Suite, MailChimp, Microsoft Office)- Familiarity with TIFF and its activities- Adaptable to a flexible work schedule including some evenings and weekends

**HOW TO SUBMIT & APPLICATION DEADLINE**:- Please upload your cover letter and resumé as PDF(s), before the deadline of
- **June 7, 2023.**

**CLOSING**:
This role is funded through the Canada Summer Jobs Program by the Government of Canada. To be eligible you must satisfy the following criteria:
**a)** be between fifteen (15) and thirty (30) years of age at the start of employment,
**b) **must be a Canadian citizen, permanent resident or person on whom refugee protection has been conferred under the Immigration and Refugee Protection act, and
**c) **legally entitled to work according to the relevant provincial/territorial legislations and regulations.
- This position is contingent upon funding approval through the Canada Summer Jobs program_
- *_

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

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