Manager, Programming Administration

6 days ago

Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

**MANAGER, PROGRAMMING ADMINISTRATION**

**Permanent**

**Full-time**

**Festival Programming**

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
**MANAGER, FESTIVAL PROGRAMMING**

This position works closely with the Senior Manager, Festival Programming and Director, Festival Programming and Cinematheque on the overall planning, programming administration and programming operations of the Toronto International Film Festival and other year-round departmental programming initiatives. Key responsibilities of this role include leading the administration of the film and guest invitation process, supporting programming execution, budget tracking and the scheduling process. This position supervises full time, seasonal and independent contractor staff as applicable. This role does not include regional or section programming slots or responsibilities.

**RESPONSIBILITIES**:
**OPERATIONS AND STAFFING**- Create, update and distribute contracts and consulting agreements for Independent Contractors- Manage and evaluate Festival Programming Associates and Pre-screeners- Oversee Festival Programming’s stake in Submissions rules and processes, and advise on any changes as needed;- Department critical path administration- Oversee, including any relevant hiring and on-boarding, as well as regular check-ins, performance assessments and career conversations, as relevant, for independent contractor staff;- Assist the department with other administrative work, as necessary.- Monitor and manage department budget related to IC programmers and seasonal hires

**FESTIVAL PROGRAMMING**- Film tracking and solicitation including researching films; creating and maintaining shared film tracking sheets for major virtual festivals and markets attended by Festival Programmers; and directing data entry into Artifax- Liaise with a designated group of external film stakeholders including National Agencies, International Sales Agents and Distributors, Filmmakers, etc. re: film submissions, and selection status- Contribute to the TIFF digital Festival experience, through industry tracking and research, stakeholder discussions, and ideation with internal teams, when necessary- Manage the Festival preview screening schedule with the Executive Coordinators, including prioritizing and assigning individuals/committees to preview recommended films;- Update materials for Festival Prog List/Big Film meetings;- Prescreen films and provide notes as part of different selection committees as directed;- Manage the department Festival ticketing inventory and allocations, in collaboration with Industry;- Vet solicited international feature reject letters;- Oversee Intro and Q&A schedule logistics including stage remarks- Develop and manage workflow to ensure the timely delivery of Festival programme notes, pitches and any relevant programmer deliverables (i.e. Prog List Checklist Meetings) for Production;- Represent Festival Programming at Production Meetings, relevant Working Group meetings and at internal meetings, as required;- Assist Director, Festival Programming and Cinematheque with maintenance of the Festival guest budget in conjunction with Film Office & Event Production when relevant;- Write programme notes, as directed;- Schedule the Festival’s in-person and digital official selection film schedule, in discussion with the Senior Manager, Festival Programming and Director Festival Programming and Cinematheque- Promote the Festival Programme to internal and external TIFF stakeholders;- Introduce screenings and moderate extended Q&As, both in person and digitally, as required;- Attend meetings, events, film festivals, virtual film festivals and markets as required;- Consult and assist on Short Cuts programming for Festival,- Support A&C in stakeholder outreach for TIFF Next Wave Film Festival and sub-selection

**ADMINISTRATION AND STAFFING**- Create, update and distribute contracts and consulting agreements for Programming related Independent Contractors- Manage and evaluate Festival Programming Associates- Train pre-screeners in qualitative film feedback process with regular quality assurance check

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