Festival Event Manager

3 weeks ago

Toronto, Canada CPAC Full time

**Festival Event Manager**

Join our dynamic team at the CPAC Festival, where we celebrate the vibrant fusion of music and food in an outdoor setting. As the longest-running Food and Music festival in North America, CPAC Festival proudly embraces multiculturalism, uniting the Caribbean Community with its rich history and diverse culture.

As the Festival Event Manager for the CPAC Food and Music Festival, you will play a pivotal role in ensuring the seamless execution of event logistics. From coordinating set-up and teardown schedules to supervising Zone Supervisors and managing unforeseen challenges, you will contribute to the overall success of the festival. We invite you to explore this unique opportunity with us

**KEY RESPONSIBILITIES**
- **Festival Setup and Teardown**: Coordinate festival grounds set-up and teardown schedules for all locations.
- **Zone Supervision**: Lead Zone Supervisors in their respective festival zones, overseeing setup, organization, and activities throughout the event.
- **Equipment and Signage**: Verify completion of equipment, furniture needs, and signage orders.
- **Review and document**:Keep track of changes in the festival schedule timeline, ensuring a well-coordinated approach to festival operations.
- **Meeting Coordination**: Schedule and conduct meetings with Zone Supervisors to discuss and plan zone-specific setup and teardown activities.
- **Logistical Management**: Manage and oversee all logístical aspects, including vendor logistics, site maps, equipment rentals, and overall supervision of Zone Supervisors.
- **Team Collaboration**: Collaborate with various Managers to maintain a coordinated approach to festival operations.
- **Event Oversight**: Oversee on-site operations, effectively handling unforeseen challenges to maintain a seamless experience for attendees.
- **City Engagement**: Lead city relations, manage permits and approvals, including street closures, park closures, noise exemptions, signage by-laws, and building permits.
- **Regulatory Compliance**: Develop comprehensive plans to secure city approval, ensuring full compliance with regulations and managing insurance requirements.
- **Safety Protocols**:Implement protocols for a secure festival environment, including safety plans, site maps, security coverage, traffic coordination, emergency medical services, and weather services.
- **Management Meetings**: Attend monthly Management Meetings and co-lead Zone Supervisor meetings.
- **Stakeholder Meetings**: Attend meetings with city officials and other vendor stakeholders to determine plans.

**QUALIFICATIONS**
- 3+ years of experience in festival event operations, preferably in music festivals or cultural events.
- Previous experience producing a music concert event/food festivals.
- Experience managing staff or overseeing contractors.
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Familiarity with health and safety regulations and risk management practices.
- Ability to work under pressure and adapt to changing circumstances.
- Passion for music and the arts, with an understanding of the unique needs of the Caribbean culture.

**OTHER DETAILS**
- The Festival Event Manager is required to attend monthly staff meetings occurring once per month on a Saturday from 1pm-4pm beginning in March 2024.
- The Festival Event Manager will be co-leading Zone Supervisor Meetings once per month starting in April 2024.

**Expected start date: March 1, 2024**
- **Full payment for this position will be paid at the end of the contract.**:

- **Availability to work pre, during and post festival: August 7th
- August 12th, 2024**

**Job Types**: Fixed term contract, Seasonal, Freelance

**Salary**: $220.00 per day

Flexible Language Requirement:

- French not required

Schedule:

- 10 hour shift
- 12 hour shift
- 8 hour shift
- Weekends as needed

**Education**:

- Secondary School (required)

**Experience**:

- Event Management: 3 years (required)
- Festival management: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Toronto, ON M9C 5N3 (required)

Ability to Relocate:

- Toronto, ON M9C 5N3: Relocate before starting work (required)

Work Location: In person

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