Administrative Officer I

3 weeks ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The Administrative Officer I contributes to the success of Douglas College and its community of learners by providing daily supervisory and administrative support for the Faculty of Commerce and Business Administration as well as support to the Dean in the process of strategic educational planning while providing exceptional client-centered service consistently to all stakeholder groups.
- Key Success Outcomes:
- Department and client satisfaction
- service delivery
- Relationship with the internal team and community stakeholders
- Facilitate effective operations

**Responsibilities**
- 1. Supervises the daily operation of positions under his/her responsibility.
- a. participates in the development of staffing plans; performs administrative tasks related to staff coverage (i.e. Vacations and modified days, time sheets and employee information records, for support and auxiliary staff); markers and student assistants.
- b. provides ongoing guidance and training to staff in setting and achieving established
- standards;
- c. coordinates and approves staff work and vacation schedules and other absences; and timesheets;
- d. conducts performance evaluations and schedules monthly meetings with support staff under his/her responsibility;
- e. directs work of a routine and non-routine nature and establishes priorities where applicable.
- 2. Provides a variety of administrative support functions.
- a. participates in and assists with the recruitment of staff;
- b. coordinates with human resources department to have positions posted;
- c. assists with new hire selection process including providing orientation and ensuring the provision of appropriate training;
- d. provides input into the review and update of staff job descriptions;
- e. identifies, recommends and participates in the implementation of strategies to increase efficiency and effectiveness of administrative operations together with new or existing programs and projects that can best meet the needs of the faculty;
- f. coordinates and inputs Banner data for CE programs requiring college registration.
- 3. Produces a variety of documents and correspondence for internal and external distribution.
- a. coordinate the preparation and circulation of plans and accompanying documents;
- formats and produces memos, letters, reports, and forms from drafts or notes;
- b. prepares agenda packages, records and produces formal minutes and related correspondence for meetings, ensuring timely distribution of materials;
- c. prepares and produces documents including budget requests, grant proposals,
- employment contracts, etc.;
- d. compiles information and/or statistics for reports or other material including distribution;
- e. maintains a variety of paper and electronic records for the Faculty, purging and archiving as necessary and ensuring security of confidential materials.
- 4. Administers projects by working independently and with direct supervision to:

- a. provide administrative support for projects as delegated;
- b. communicate with faculty, staff and with other stakeholders, as directed, about progress and directions for educational planning;
- c. participates in the development of policies, objectives and long-range planning; assists
- with the development and maintenance of tracking and evaluation programs to assist in accomplishment of established goals;
- d. research and summarize information for projects from a variety of data sources,
- institutions; either on-line or in person;
- e. maintain and track information related to project budgets, timelines and achievement of goals;
- f. provide verbal and written reports on project progress and outcomes.
- 5. Performs other related duties.
- a. establishes, fosters and maintains an effective working relationship with staff, faculty,
- administrators and external contacts;
- b. coordinate and organize the planning of events such as fund raising and/or department and record outcomes as required;
- c. coordinate meetings with other faculties and with other institutions to discuss collaborative opportunities;
- d. follows up on contacts and requests on behalf of the Dean and report outcomes;
- e. collects information from internal and external sources related to a variety of issues or problems.**To Be Successful in this Role You Will Need**
- 1. To have successfully completed a diploma-level program in Office Administration or a related field at a recognized post-secondary institution.
- 2. Completion of a bachelor’s degree preferred.
- 3. A minimum

  • Administrative Officer I

    3 weeks ago

    New Westminster, Canada Douglas College Full time

    Please see Special Instructions for more details. Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by June 11, 2024. Please...

  • Administrative Officer I

    3 weeks ago

    New Westminster, Canada Douglas College Full time

    Please see Special Instructions for more details. Interested applicants must submit their application and all required documents online on the Douglas College Career Site www.douglascollegecareers.ca . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by June 11, 2024. Please...

  • Administrative Officer I

    1 week ago

    New Westminster, British Columbia, Canada Douglas College Full time

    Work ArrangementsWhat Douglas Offers**DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate,...

  • Administrative Officer I

    2 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Officer I

    2 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Officer I

    4 weeks ago

    New Westminster, Canada Douglas College Full time

    The Role The Administrative Officer I contributes to the success of Douglas College and its community of learners by providing daily supervisory and administrative support for the Faculty of Commerce and Business Administration as well as support to the Dean in the process of strategic educational planning while providing exceptional client-centered...

  • Administrative Officer I

    1 week ago

    New Westminster, British Columbia, Canada Douglas College Full time

    The Role The Administrative Officer I contributes to the success of Douglas College and its community of learners by providing daily supervisory and administrative support for the Faculty of Commerce and Business Administration as well as support to the Dean in the process of strategic educational planning while providing exceptional client-centered...

  • Office Manager, Commerce and Business Administration

    2 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - The start date for this regular, full-time position is negotiable. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College’s campuses will be required.**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that...

  • Office Manager, Commerce and Business Administration

    2 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - The start date for this regular, full-time position is negotiable. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College’s campuses will be required.**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that...

  • Office Administrator

    3 weeks ago

    New Westminster, Canada Elizabeth Fry Society Full time

    The Elizabeth Fry Society of Greater Vancouver (EFry) is a charitable organization that supports women, girls, and children at risk, involved in or affected by the justice system. Our programs work to break the cycle of poverty, addiction, mental illness, homelessness, and crime. With a main office located in the unceded, traditional territories of the...

  • Office Administrator

    3 weeks ago

    New Westminster, Canada Amix Marine Services Full time

    **OVERVIEW** **JOB RESPONSIBILITIES** The Office Administrator will cover a variety of interactions including employees and external customers throughout the workday. The Office Administrator must maintain positive, friendly, cooperative relationships with all internal and external stakeholders. - Greet and assist all visitors, guests, contractors, and...

  • Office Administrator

    4 weeks ago

    New Westminster, Canada Century Group Full time

    A 2023 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For 65 years, Century Group has built a portfolio of operating real estate assets and...

  • Office Administrator

    3 weeks ago

    New Westminster, Canada Century Group Full time

    A 2023 BC Top 100 Employer, Century Group is a family-owned, real estate development and property management company with a mission to curate places people love. Century Group's people are committed to building sustainable, thriving communities with diverse neighbourhoods. For 65 years, Century Group has built a portfolio of operating real estate assets and...

  • Administration Officer

    2 weeks ago

    New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Willing to relocate - Relocation costs not covered by employer **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are...

  • Administration Officer

    1 week ago

    New Westminster, Canada Alliance Motor Cars Ltd. Full time

    Work Term: Temporary - Work Language: English - Hours: 30 hours per week - Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Transportation company **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities...

  • Administration Officer

    4 weeks ago

    New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Willing to relocate - Relocation costs not covered by employer **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are...

  • Administrative Officer

    3 weeks ago

    New Westminster, Canada Vada Pav Mirchi Food Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...

  • administration officer

    2 months ago

    New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingWilling to relocateRelocation costs not covered by employerTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • administration officer

    1 week ago

    New Westminster, British Columbia, Canada BLUECON CONTRACTING LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingWilling to relocateRelocation costs not covered by employerTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • administration officer

    3 weeks ago

    New Westminster, Canada BLUECON CONTRACTING LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingWilling to relocateRelocation costs not covered by employerTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...