Administrative Associate, Llpa
6 months ago
**Work Arrangements**What Douglas Offers**
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
**The Role**
- The Administrative Associate, Language, Literature and Performing Arts contributes to the success of Douglas College and its community of learners by providing administrative support for the delivery of education and administrative services within the Faculty of Language, Literature and Performing Arts, while providing exceptional client-centered service on a consistent basis to all stakeholder groups.**Responsibilities**
**1. Facilitates student success in Language, Literature and Performing Arts (**LLPA**).**
- b. Assists students in interpreting language and math upgrading assessments and performing arts audition results, and refers course advising questions to the appropriate department Chair/Coordinator;
- c. Advises students on course and program content and pre-requisite requirements;
- d. Advises and assists students on registration issues and solves problems by inputting Banner system overrides, as directed by the department Chair/Coordinator or Dean;
- e. Communicates difficult information to applicants and students, and diffuses situations with agitated or distressed students, referring them to the department Chair/Coordinator, Dean, or Administrative Officer, as needed;
- f. Communicates with the Registrar’s Office and provides additional follow-up and tracking to verify current applicants have met College admission requirements or been advised of inaccurate or outstanding elements;
- g. Sends notifications to students regarding program information, deadlines, special events, etc.;
- h. In collaboration with the department Chair/ Coordinator, creates, compiles and manages records for potential, current and former students.
- **2. Facilitates program success in Language, Literature and Performing Arts.**
a. Provides administrative support to the Dean, Associate Dean, Administrative Officers and LLPA department Chairs/ Coordinators;
- b. Organizes and assists with ELLA and Upgrading assessments, by establishing dates and times for testing, contacting students, booking testing space, arranging for faculty markers and interviewers, recording assessment scores into Banner and maintaining assessment records;
- c. Organizes and assists with performing arts auditions by contacting students and faculty to establish an audition schedule, booking practice and audition rooms, sending out reminders, organizing space and/or instrument set up, ensuring the faculty have the appropriate audition forms, recording audition scores into Banner, maintaining audition records and communicating results to students, as needed;
- d. Monitors program waitlists and creates reports, which include, current applicant admission data and status from Banner, for the department Chair/ Coordinator to ensure full capacity each term;
- e. Assists with identifying potential issues related to student processes and success, and makes recommendations to the department Chair/ Coordinator or Administrative Officer to improve and streamline these processes;
- f. Updates program information on the College website, DC Connect and in program literature (brochures, information booklets, presentation slides, etc.), as directed by the department Chairs/Coordinators and the Administrative Officer;
- g. With final approval from the Dean and under the direction of the Administrative Officer I, prepares, distributes and tracks instructor evaluation packages, tabulates and types evaluation results into reports and distributes results, while ensuring proper protocol and confidentiality;
- h. Assists with program accreditation procedures and program reviews, which involves preparing, collating, and submitting documents, ensuring adherence to accreditation deadlines;
- i. Arranges practice spaces for Music Private Lessons instructors;
- j. Assists with the coordination of Faculty-wide events (such as Faculty-wide meetings, LLPA PD Days, LLPA Speaker Series, Arts Events, etc.) and College-wide events (such as Graduation ceremonies), as required.
- **3. Facilitates program success for the Community Music School (**CMS**).**
a. Prepares promotional material and packages for upcoming courses including proofreading, posting information on the main CMS website and related social media feeds, as well as ensuring timelines are maintained;
- b. Uses BANNER to set up CMS courses, generates CRNs and establishes course fees;
- c. Liaises with the Registrar’s Office to arrange student registration and the collection of fees, providing updates regarding any fee adjustments or refunds;
- d. As directed by
-
Administrative Associate, Llpa
6 months ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Administrative Support Associate
4 weeks ago
New Westminster, British Columbia, Canada Alliance Motor Cars Ltd. Full timeWe are seeking a highly organized and detail-oriented Administrative Support Associate to join our team at Alliance Motor Cars Ltd. as a temporary office worker. The successful candidate will be responsible for providing administrative support to our team, including tasks such as typing and proofreading correspondence, receiving and forwarding telephone or...
-
Administrative Associate
3 weeks ago
New Westminster, Canada Douglas College Full time**Work Arrangements** - This regular full-time (35 hours per week) position is available starting November 25, 2024. Regular hours of work are Monday to Friday, 8:30 am to 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. Occasional work arrangements at our New Westminster...
-
Administrative Associate
5 months ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Administrative Associate, Commerce and Business
6 months ago
New Westminster, Canada Douglas College Full time**Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...
-
Associate Director of Finance
1 month ago
New Westminster, British Columbia, Canada Douglas College Full timeJob Title: Associate Director, Finance Douglas College is seeking an experienced Associate Director, Finance to join our team. As a key member of the Finance department, you will be responsible for providing financial management expertise to support the College's strategic objectives.Key Responsibilities:Lead the preparation of financial reports to the...
-
Office Administration
6 months ago
New Westminster, Canada The Elizabeth Fry Society of Greater Vancouver Full time**Job Title: Office Administration & Donor Relations** **Status: Full Time** **Location: New Westminster** **Hourly Rate: $26.67** **Hours: 35 hours/week** **Schedule: Monday - Friday (8:30am-4:00pm)** The Elizabeth Fry Society of Greater Vancouver (EFry) is a charitable organization that supports women,girls, and children at risk, involved in or affected...
-
Administrative Support Specialist
4 weeks ago
New Westminster, British Columbia, Canada Health Sciences Association of BC Full timeWe are seeking an experienced Administrative Assistant to join our team at the Health Sciences Association of BC. As an Administrative Assistant, you will provide administrative support to our staff and members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff and members, including answering phones,...
-
Fund Administrator
5 months ago
New Westminster, Canada Make Space Inc. Full timeMake Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35+ locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing...
-
Fund Administrator
5 months ago
New Westminster, Canada Make Space Inc. Full timeMake Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35+ locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing...
-
Associate Superintendent
6 months ago
New Westminster, Canada School District #40 (New Westminster) Full timeNew Westminster Schools - Associate Superintendent THE ORGANIZATION As one of the fastest growing districts in Metro-Vancouver, New Westminster Schools (“NWS”) works hard to support a diverse and closely connected community of students, staff, and families throughout its schools. The District’s 1,000 teachers and staff serve 7,500 students across...
-
Associate Property Manager
3 months ago
New Westminster, Canada CAPREIT Full time: Are you an enthusiastic team leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as an **Associate Property Manager**. Please note this is an **onsite position...
-
Associate Property Manager
4 weeks ago
New Westminster, Canada CAPREIT Full time: Are you an enthusiastic team leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as an **Associate Property Manager**. Please note this is an **onsite position...
-
Associate Director, Finance
5 months ago
New Westminster, Canada Douglas College Full timeThe Role Accountable to the Director, Finance the Associate Director, Finance is responsible to provide financial management expertise to Douglas College. Functional oversight includes financial reporting compliant to the prevailing accounting standards and regulations, management reports to support financial monitoring and decision making, internal...
-
Office Manager, Commerce and Business Administration
5 months ago
New Westminster, Canada Douglas College Full time**Work Arrangements** - The start date for this regular, full-time position is negotiable. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College’s campuses will be required.**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that...
-
Administrative Assistant
2 months ago
New Westminster, Canada Sprott Shaw College Full time_Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...
-
Administrative Assistant
5 months ago
New Westminster, Canada Sprott Shaw College Full time_Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...
-
Associate Superintendent
5 months ago
New Westminster, Canada School District #40 (New Westminster) Full timeTHE ORGANIZATION NEW WESTMINSTER SCHOOLS As one of the fastest growing districts in Metro-Vancouver, New Westminster Schools (NWS) works hard to support a diverse and closely connected community of students, staff, and families throughout its schools. The Districts 1,000 teachers and staff serve 7,500 students across eight elementary schools, three middle...
-
New Westminster, British Columbia, Canada Federation of BC Youth in Care Networks Full timeWe are seeking an organized and detail-oriented Administrative Coordinator to join our team at the Federation of BC Youth in Care Networks. This permanent position offers 14 hours of work per week, providing an excellent opportunity for those looking to balance their career with personal responsibilities.About the JobThe Administrative Coordinator will play...
-
New Westminster, Canada Douglas College Full timeThe Role Reporting to the Director, International Enrolment, Recruitment & Market Development, the Associate Director, International Enrolment, Recruitment and Regulatory Compliance, provides leadership in College’s international operations as it pertains to enrolment and admissions, government reporting and compliance, and other key strategic...
