Registrar Office Administrator

7 months ago

New Westminster, Canada Vancouver Career College Full time

We are happy to say that we are looking for an experienced **Registrar Office Administrator** to join our team at **Vancouver Career College, New Westminster, BC**.

**Position**:Registrar Office Administrator

**Job Status**:Ongoing Part-Time

**Location**:810 Quayside Dr #218, New Westminster, BC V3M 6B9
**Reporting to**: Regional Director
**Software Knowledge**:Panda Doc and Microsoft 365
**Salary**: $20-22/hr

**Availability to join**: As soon as possible

**WHAT WILL YOU DO?**

The Registrar Office Administrator will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College.
- Organizing and administering the records and registration functions of the Registrar’s Office
- Maintaining accurate and timely student information in the student database
- Follow up with previous student records information
- Acting in a manner that upholds the College standards
- Performing other job duties as assigned
- Oversees the day-to-day admissions systems, processes, and procedures to ensure efficient, effective, and accurate practices and compliance with College policy.
- Responsible for data collection, reporting, and analytics related to enrolment and admissions.
- Oversees efficient and secure storage of student records
- Responsible for completeness of student records and maintaining low margins of error through effective ongoing training and support, as well as participating in regular review and/or internal/external audit.
- Initiates and manages the retention and disposition of student records and office administration files, in compliance with the College’s Records Retention and Disposal guidelines.
- Facilitates smooth operation of quarter registration process and systems
- Credit Transfer and Articulations
- Ensures data integrity and accuracy for all student information systems
- Provides long and short-term administrative planning analysis and develop, review, and monitor department goals and objectives.

**QUALIFICATIONS**

To be successful in the Registrar Office Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:
**Education and Experience**:

- Degree or diploma from a recognized university or post-secondary institution
- Minimum three years of administrative experience working in a large complex organization
- Post-Secondary experience and knowledge of PandaDoc is an asset.

**Skills**:

- Experienced with managing multiple projects within a rapidly changing environment
- Excellent interpersonal skills and the ability to effectively communicate and interact with all individuals
- Excellent oral and written communication ability
- Ability to act with tact, good judgment, and discretion; maintaining confidentiality of files, personal information, and other matters, as appropriate
- Ability to complete work in a timely manner with accuracy and attention to detail to processes and documentation
- Proven ethical and objective decision making and problem solving abilities
- Ability to plan and adapt to change
- A positive attitude and customer focused approach

**WHY CHOOSE US?**

Innovative and dynamic, **Vancouver Career College (VaCC)** has been a top Canadian career training institution for over 25 years, committed to quality education and student success. Our legacy includes thousands of successful graduates, embarking on opportunities in an exciting industry. Join us as we pioneer change and transform lives through education

**WHAT SETS US APART?**
- ** Diverse Ventures**: We've expanded into online education, real estate, private seniors' homes, and corporate branding.
- ** Collaborative Culture**: Humility, transparency, and open communication are the cornerstones of our collaborative workplace.
- ** Empowered Teams**: We believe in empowerment, learning from mistakes, and fostering critical thinking.
- ** Innovation & Impact**: Our dedication to innovation and social impact drives our continuous growth.
- ** Thriving Business, Greater You**: Our growing and expanding business opens up numerous avenues and opportunities for promotion. With broadening horizons, you can pursue various career paths aligned with your aspirations, allowing for limitless growth.

Ready to be part of our dynamic journey? Explore career opportunities at

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