Administrative Associate

6 months ago


New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- The Administrative Associate, Humanities & Social Sciences contributes to the success of Douglas College and its community of learners by providing administrative support for the delivery of education services within the Faculty of Humanities & Social Sciences, while providing exceptional client-centered service to all stakeholder groups.**Responsibilities**
- 1. Facilitates Student success in Humanities & Social Sciences.
- b. Identifies and problem solves issues specific to Limited Enrolment programs, and refers students to applicable college departments as required.
- c. Advises students on Limited Enrolment program content and course selection.
- d. Advises students on registration issues regarding prerequisites, and inputs registration overrides as directed by department Chair/Coordinator or Dean.
- e. Communicates difficult information to applicants and students, and diffuses situations with students who are agitated or distressed, referring them to the department Chair/Coordinator, Dean, or Administrative Officer as needed.
- f. Refers students to other resources, such as, Registrar’s Office, Academic Advising, Assessment Services, Student Services, Financial Aid, Learning Centre, as appropriate.
- g. Sends notifications to Limited Enrolment program students regarding program information, deadlines, special events and job opportunities.
- h. Sends job opportunities and special event information to Limited Enrolment program Alumni.
- 2. Facilitates program success in Humanities & Social Sciences.
- a. Provides administrative support to department chairs and coordinators for H&SS programs, Limited Enrolment programs, and courses.
- b. Monitors Limited Enrolment program waitlists and creates reports, which include, current applicant admission data and status from Banner, for the Coordinator to ensure full capacity each term.
- c. Assists with identifying potential issues related to Limited Enrolment Program student admission and success, and makes recommendations to Department Coordinator or Administrative Officer to improve and streamline processes.
- d. Assists Chairs and Coordinators with program advertising and promotion for Limited Enrolment programs which may include attending local career fairs and distributing program literature to provincial high schools, local libraries, and other local agencies.
- e. Updates program information on the College website and in program literature (brochures, information booklets, presentation slides, etc.) as directed by department Coordinator or Administrative Officer.
- g. In collaboration with department Coordinators, assists with the logistics of meetings related to H&SS programs, which includes, maintaining accurate membership lists, scheduling meetings, room booking, prepares public agendas and minutes, catering, formatting and distributing letters of appreciation, when required, and interacting and communicating with external parties with professionalism and decorum.
- h. Assists with program accreditation procedures and program reviews, which involves preparing, collating, and submitting documents, ensuring adherence to accreditation deadlines.
- i. Assists with department award ceremonies and college graduation ceremonies.
- 3. Course Scheduling.
- b. Distributes the documents, deadlines, and instructions for the course timetable of classes to departmental Chairs and Coordinators for processing within assigned College deadlines.
- c. Proofs the timetable submission to identify potential errors, and advises changes based on common scheduling practices to Chairs and Coordinators.
- d. Assigns courses to classroom pavilion rooms based on efficient use of space to ensure adherence to the college matrix and maximum classroom utilization, ensuring a high level of accuracy within a short turnaround time and constant interruptions. May make suggestions to Deans on how to schedule some courses to maximize classroom utilization.
- e. Represents the Faculty in College-wide classroom swap meetings to fill specialty room requests and unaccommodated course sections.
- f. Forwards the Final Exam Schedule to Chairs & Coordinators and tracks that submissions are received, and that assigned College deadlines are adhered to.
- g. Forwards course schedule proofs to Chairs & Coordinators and tracks that submissions are received, and that assigned College deadlines are adhered to.
- h. Proofs the course schedule to ensure that one-off and specialty room requests have been assigned for classes.
- 4. Provides administ



  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements** - This regular full-time (35 hours per week) position is available starting November 25, 2024. Regular hours of work are Monday to Friday, 8:30 am to 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. Occasional work arrangements at our New Westminster...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Office Administration

    7 months ago


    New Westminster, Canada The Elizabeth Fry Society of Greater Vancouver Full time

    **Job Title: Office Administration & Donor Relations** **Status: Full Time** **Location: New Westminster** **Hourly Rate: $26.67** **Hours: 35 hours/week** **Schedule: Monday - Friday (8:30am-4:00pm)** The Elizabeth Fry Society of Greater Vancouver (EFry) is a charitable organization that supports women,girls, and children at risk, involved in or affected...

  • Fund Administrator

    6 months ago


    New Westminster, Canada Make Space Inc. Full time

    Make Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35+ locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing...

  • Fund Administrator

    6 months ago


    New Westminster, Canada Make Space Inc. Full time

    Make Space Inc. is a Canadian-owned and operated company with a proven track record poised for exponential growth. We manage various storage solutions across Canada for personal and business needs. With 35+ locations between British Columbia and Ontario, we focus on growing our customer base, increasing our real estate portfolio, and building on our existing...


  • New Westminster, Canada School District #40 (New Westminster) Full time

    New Westminster Schools - Associate Superintendent THE ORGANIZATION As one of the fastest growing districts in Metro-Vancouver, New Westminster Schools (“NWS”) works hard to support a diverse and closely connected community of students, staff, and families throughout its schools. The District’s 1,000 teachers and staff serve 7,500 students across...


  • New Westminster, Canada CAPREIT Full time

    : Are you an enthusiastic team leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as an **Associate Property Manager**. Please note this is an **onsite position...


  • New Westminster, Canada CAPREIT Full time

    : Are you an enthusiastic team leader with strong decision-making and organizational skills? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as an **Associate Property Manager**. Please note this is an **onsite position...


  • New Westminster, Canada Douglas College Full time

    The Role Accountable to the Director, Finance the Associate Director, Finance is responsible to provide financial management expertise to Douglas College. Functional oversight includes financial reporting compliant to the prevailing accounting standards and regulations, management reports to support financial monitoring and decision making, internal...


  • New Westminster, Canada Douglas College Full time

    **Work Arrangements** - The start date for this regular, full-time position is negotiable. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Travel between Douglas College’s campuses will be required.**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that...


  • New Westminster, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • New Westminster, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...


  • New Westminster, Canada School District #40 (New Westminster) Full time

    THE ORGANIZATION NEW WESTMINSTER SCHOOLS As one of the fastest growing districts in Metro-Vancouver, New Westminster Schools (NWS) works hard to support a diverse and closely connected community of students, staff, and families throughout its schools. The Districts 1,000 teachers and staff serve 7,500 students across eight elementary schools, three middle...


  • New Westminster, Canada Health Sciences Association of BC Full time

    HSA recognizes the efforts of our employees and is committed to excellent compensation, superior benefits, and ongoing recognition to maintain work/life balance._ **WHO WE ARE** The Health Sciences Association of BC (HSA) is a dynamic union delivering modern health care to British Columbians. HSA represents more than 20,000 health science and community...


  • New Westminster, Canada Douglas College Full time

    The Role Reporting to the Director, International Enrolment, Recruitment & Market Development, the Associate Director, International Enrolment, Recruitment and Regulatory Compliance, provides leadership in College’s international operations as it pertains to enrolment and admissions, government reporting and compliance, and other key strategic...

  • Program Administrator

    6 months ago


    New Westminster, Canada Homelessness Services Association of BC Full time

    **About us** Homelessness Services Association of BC (HSABC) is an umbrella organization of shelters, drop-in centres, homeless outreach teams, and other service providers addressing the needs of persons experiencing homelessness with the goal of ending homelessness. **Job Summary** The Program Administrator for the Vancouver Coastal & Fraser Regions,...


  • New Westminster, Canada Health Sciences Association of BC Full time

    **Human Resources Administrative Assistant (Temporary / Full-time)** - HSA recognizes the efforts of our employees and is committed to excellent compensation, superior benefits, and ongoing recognition to maintain work/life balance._ **WHO WE ARE** The Health Sciences Association of BC (HSA) is a dynamic union delivering modern health care to British...

  • Payroll Administrator

    7 months ago


    New Westminster, Canada Community Living Society Full time

    **General Accountability** The Payroll Administrator works with the Finance team and is responsible for understanding, processing, and communicating payroll and payroll specific accounting reconciliations in accordance with CLS’s financial reporting framework, and government regulations. The incumbent of this position works in collaboration with other...