Payroll/benefits Assistant

1 week ago

Victoria, Canada Camosun College Full time

**GENERAL STATEMENT**
The Payroll/Benefits Assistant is responsible for the preparation, distribution, and accuracy of an in-house computerized payroll system in accordance with the terms and conditions outlined in the collective agreements, College policy, and in conjunction with Canada Revenue Agency (CRA), Employment Standards, and Service Canada, and other applicable legislation, governing agencies and acts. Under supervision of the Coordinator Payroll/Benefits, the Payroll/Benefits Assistant communicates closely with Human Resources and Finance to ensure employee information impacting payroll and employment status is processed effectively.
Other major responsibilities include generating reports from the college’s Human Resources Information System (HRIS), action appropriate departmental verifications, payroll adjustments, and data entry to update the system, maintaining an accurate personnel benefits database, and responding to payroll inquiries including employee assignments and collective agreement queries, employee concerns, and other related matters.

**TYPICAL DUTIES**
- Accurately prepares and processes, within strict deadlines, all pertinent payroll information for biweekly payrolls which include: salaried management staff, CCFA and BCGEU faculty, CUPE support staff, student employees, and monthly contracted employees (routinely five payrolls per month);
- Verifies employee assignments and timesheet details are complete as required for processing, ensures employee information is accurate, and maintains the integrity of the employee’s computerized payroll records;
- Ensures payroll transactions are accurate and in compliance with and applicable collective agreements and legislation;
- Analyses problems and uses sound judgment when dealing with highly-confidential and/or sensitive issues;
- Acts as the primary contact between employees and benefit carriers including assisting employees with completing enrollment forms in person and by all other means of communication, responding to, reviewing, and researching inquiries regarding benefit coverage; maintains a variety of related records, lists, and reports;
- Follows up on employee benefit arrears and pay discrepancies, requests reimbursements from employees for any outstanding debts, and frequently monitors delinquent accounts. Unusual and/or debts of an extreme nature are referred to the Coordinator Payroll/Benefits;
- Verifies accuracy of payroll output; transmits the payroll electronically to bank, confirms the transmission amounts, follows up and corrects any payroll deposit rejections; troubleshoots and takes appropriate steps, as required, to generate accurate transactions;
- Responsible for printing and distribution of pay statements and manual cheques; calculate off-cycle manual cheques, as required, within proper accounting procedures and integrates information with HRIS;
- Responsible for the accurate and timely processing of salary, benefit, and pension adjustments;
- Performs complex calculations and analysis for salary adjustments, Pension service buy-backs, retroactive payments, and other related pay adjustments;
- Create and maintain positions within Colleague by using the appropriate cost centres provided by budget officer;
- Actions requests from budget officers to perform salary cost centre changes;
- Reconciles payments and deductions, weekly and monthly, to HRIS totals. Prepares reports, remittance vouchers, and electronic transfers for payroll deductions to various government, benefit carrier, union, financial, charitable, and other agencies;
- Audits and reconciles year-end payroll totals to HRIS totals and accounting records, and produces year-end documentation including T4 (and T4 amendments), T4 Magnetic Media Transmittal, and pension disability start & stop forms, enrolment, resignation and termination forms;
- Provides data, as requested, for purposes of collective bargaining;
- Assists in the design and creation of Colleague-generated reports and compiles other payroll reports as required for use in various departments within the College and with outside vendors;
- Responds to enquiries from the college community, federal government, benefit carriers, Pension Corporation, financial institutions, unions, lawyers, ICBC, WSBC, and other external bodies by providing guidance, information, and explanations on payroll-related issues;
- Provides one-on-one demonstrations of payroll-specific tools, including the online Pension Purchase of Service, the Pension Estimator, and the statutory holiday calculator, in order to ensure accuracy of information, compliance with applicable collective agreements and legislation;
- Maintains up-to-date knowledge of applicable legislation, Pension Corporation and/or Canadian Payroll Association information, and updates that directly affect payroll matters;
- Contributes to the ongoing development of the department by supporting and sharing knowledge with other team members;
- In collaborati

  • Payroll/benefits Assistant

    1 week ago

    Victoria, Canada Camosun College Full time

    **Camosun College is hiring a regular full-time Payroll/Benefits Assistant!** **GENERAL STATEMENT** The Payroll/Benefits Assistant is responsible for the preparation, distribution, and accuracy of an in-house computerized payroll system in accordance with the terms and conditions outlined in the collective agreements, College policy, and in conjunction...

  • Payroll/benefits Assistant

    3 weeks ago

    Victoria, Canada Camosun College Full time

    GENERAL STATEMENT The Payroll/Benefits Assistant is responsible for the preparation, distribution, and accuracy of an in-house computerized payroll system in accordance with the terms and conditions outlined in the collective agreements, College policy, and in conjunction with Canada Revenue Agency (CRA), Employment Standards, and Service Canada, and other...

  • Payroll/benefits Assistant

    1 week ago

    Victoria, British Columbia, Canada Camosun College Full time

    GENERAL STATEMENTThe Payroll/Benefits Assistant is responsible for the preparation, distribution, and accuracy of an in-house computerized payroll system in accordance with the terms and conditions outlined in the collective agreements, College policy, and in conjunction with Canada Revenue Agency (CRA), Employment Standards, and Service Canada, and other...

  • Payroll and Benefits Manager

    2 days ago

    Victoria, Canada Broadmead Care Society Full time

    **What We Offer** Broadmead Care is an exceptional employer with an amazing reputation. As the Payroll and Benefits Manager, you will enjoy: - Flexible work arrangements such as work from home and compressed workweek options* - A generous compensation and extended health benefits package including medical, dental, extended health, life and disability...

  • Payroll & Benefits Coordinator

    1 week ago

    Victoria, Canada Monk Office Full time

    **Schedule: Full-time | Location: Victoria (800 Viewfield Rd.)**: As a member of the Finance Team, the Payroll & Benefits Coordinator is responsible for the accurate processing of the Company’s payroll, administration of the benefits program as well as other accounting support as required. Come work with an established and vibrant company with its roots...

  • Payroll and Benefits Coordinator

    2 months ago

    Victoria, Canada Global Village Full time

    **Payroll & Benefits Coordinator** **Global Village Victoria** Global Village (GV) has been a trusted and globally recognized English school for over 25 years. Currently, we have two state-of-the-art campuses in Canada, located in Victoria, British Columbia and Calgary Alberta. We are fully accredited by the federal government as well as the British...

  • Payroll and Benefits Supervisor

    2 weeks ago

    Victoria, Canada Beacon Community Services Full time

    **Benefits Include** - Making a difference in people's lives every day - Comprehensive extended Health and Dental - Municipal Pension Plan with employer contributions - Flex Days - Generous paid leave **Days/Hours of Work**: Monday to Friday 8:30 am to 4:30 pm (37.5 Hours per week) **Closing Date**:Applications will be accepted until June 26th at...

  • Payroll & Benefits Clerk

    1 week ago

    Victoria, Canada Maximus Services, LLC Full time

    **Description & Requirements** **About Maximus** Maximus has been reinventing the way government agencies engage with citizens and are sought out by governments to solve complex problems. By supporting various Healthcare Administration, Employment and Citizen service programs worldwide in the United States, Australia, Italy, Saudi Arabia, Singapore, South...

  • Payroll & Benefits Coordinator

    3 weeks ago

    Victoria, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. Payroll &...

  • Payroll & Benefits Coordinator

    3 weeks ago

    Victoria, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. **Payroll &...

  • Payroll & Benefits Coordinator

    2 months ago

    Victoria, Canada Toronto Catholic District School Board Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. **Payroll &...

  • Payroll & Benefits Coordinator

    7 days ago

    Victoria, British Columbia, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community.As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers.Payroll &...

  • Manager, Payroll Accounting, Benefits, Leaves and

    1 month ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Sales and Marketing Administrator

    3 weeks ago

    Victoria, Canada Ibex Payroll Full time

    Salary: $42,000 to $52,000 CAD per year **WHO WE ARE** We create software to empower and inspire Canadian organizations. Our two main platforms: IBEX Payroll and Inclusion System. IBEX makes life easier for small to medium sized businesses and Inclusion supports developmental services agencies. We provide tools in the areas of payroll, scheduling, time...

  • Benefits Specialist

    1 week ago

    Victoria, Canada The Corporation of The City of Victoria Full time

    **Job Description**: **Competition #24/14** **Internal/External Posting** **Closing date: February 13, 2023** **Benefits Specialist (Continuous)** **Finance Department** Are you ready to help shape the future of compensation and benefits administration? The City of Victoria is seeking a dynamic and detail-oriented Benefits Specialist to join our...

  • Payroll Administrator

    2 months ago

    Victoria, Canada Capital Regional District Full time

    **Payroll Administrator**: **Summary** This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors. **Key Duties & Responsibilities** - Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring...

  • Payroll Administrator

    7 days ago

    Victoria, Canada Capital Regional District Full time

    **Payroll Administrator**: **Summary** This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors. **Key Duties & Responsibilities** - Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring...

  • Payroll Administrator

    4 weeks ago

    Victoria, Canada Andrew Sheret Limited Full time

    Our **HEAD OFFICE** is currently seeking a **Payroll Administrator** for a full-time position (40 hours per week). Opportunities to join our team at this position level are rare. Launch a fun and rewarding career with numerous avenues of advancement and become one of our greatest assets! **What We Offer**: - Regular wage reviews - Medical/dental benefits -...

  • Payroll Administrator

    22 hours ago

    Victoria, Canada Andrew Sheret Limited Full time

    Our **HEAD OFFICE** is currently seeking a **Payroll Administrator** for a full-time position (40 hours per week). Opportunities to join our team at this position level are rare. Launch a fun and rewarding career with numerous avenues of advancement and become one of our greatest assets! **What We Offer**: - Regular wage reviews - Medical/dental benefits -...

  • Payroll Administrator

    1 week ago

    Victoria, Canada Farmer Construction Ltd. Full time

    This position is responsible for the payroll function of the Finance and Administration department. Reporting to the CFO, the Payroll Administrator handles all aspects of the payroll cycle for field staff. The Payroll Administrator will also be the primary contact for payroll and benefits enquiries.ps: Provide a summary of the role, what success in the...