Payroll Administrator

5 months ago

Victoria, Canada Capital Regional District Full time

**Payroll Administrator**:
**Summary**
This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.

**Key Duties & Responsibilities**
- Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with organizational policies, the applicable collective agreement, and provincial legislation.
- Reviews and investigates the accuracy of time entered.
- Processes employee actions (i.e. hires, resignations, transfers etc.) ensuring they are accurately recorded.
- Organizes work to meet payroll cut off dates and payroll deadlines.
- Maintains the integrity of the employee’s payroll records and payroll files.
- Updates employee master payroll files with the appropriate correspondence and documentation.
- Ensures payroll actions are in accordance with CRD policies and procedures, union agreements and appropriate legislation including: Canada Revenue Agency and WorkSafeBC.
- Receives and processes employee benefit enrolment, change and conclusion information.
- Assists with pensionable earnings/service reporting.
- Produces payroll cheques/deposits for authorization.
- Coordinates with Human Resources to assist overpayments, benefit payments etc. as needed.
- Coordinates with Human Resources to investigate trends, anomalies and provide data for decision making.
- Prepares bank transfers.
- Reconciles and processes posting information to the general ledger.
- Processes stop payments, off cycle cheques and call backs of direct deposits when necessary.
- Maintains and reconciles employee quota entitlements including calculating quota pay-outs and appropriate recoveries.
- Processes final pays for terminating/retiring employees and issues Records of Employment.
- Calculates and assists in the recovery of employee benefits payments and the recovery of overpayment issues.
- Responds to payroll related questions from employees.
- Receives and responds to payroll enquiries from internal/external stakeholders.
- Reconciles and remits the annual Municipal Pension Plan Year End Report.
- Reviews and reports on gross pay of system users who have access to payroll changes.
- Prepares year to date summary and reconciles to CRA source deduction remittances.
- Prepares labour allocation, metrics reports and other ad hoc reporting to provide decision making support. Performs monthly/annual reconciliation of the payroll general ledger accounts.
- Assists in reporting employee earnings and deductions accurately on T4’s and T4A’s.
- Assists with payroll related fiscal year end functions.
- Prepares journal entries.
- Monitors and reconciles WorkSafe BC claim and payment information.
- Assists with testing and implementation of payroll related changes to the ERP system.
- Assists with investigating payroll processing issues within the ERP system.
- Processes changes to the organizational/cost centre structure as required.
- Follows all policies, procedures and standards of the CRD.
- Performs other related duties as required.

**Key Skills & Abilities**
- Excellent communication (verbal and written), interpersonal and customer service skills.
- Thorough knowledge of Federal and Provincial legislation, regulations and union agreements related to wage and benefit administration.
- Thorough knowledge of the methods, practices, principles and procedures involved in the preparation, calculation and processing of payrolls in a multi-divisional environment.
- Substantial experience with and understanding of Enterprise Resource Planning (ERP) systems such as SAP.
- Thorough knowledge of accounting systems, policies and procedures.
- Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
- Excellent accurate keyboarding and data entry skills.
- Excellent aptitude for accurate mathematical calculations.
- Advanced ability to prepare payrolls to meet deadline requirements and to compile statistical and other reports related to payroll system.
- Strong ability to work independently in a fast paced and constantly changing environment.
- Strong ability to take initiative, use independent judgement and show discretion.
- Advanced ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.

**Qualifications**
- Post-secondary courses in a related discipline
- A minimum of 3 years' directly related experience

**Certifications**
- National Payroll Institute Membership
- Certified Payroll Compliance Practitioner

**APPLICATIONS**

Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience : 3 years to less than 5 years

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