Projects Administrative Assistant
7 months ago
About the Role:
The Projects Administrative Assistant provides administrative expertise and support for the office staff, as well as the field workers.
**Company Overview**
Since our inception in 1973, Western Pacific Enterprises, a subsidiary of MYR Group Inc, has successfully completed many electrical construction projects for commercial, industrial, and utility clients throughout Western Canada. Innovation and an enthusiasm for challenging projects have made WPE one of British Columbia’s largest electrical contractors.
We have built some of the most prominent fixtures of Vancouver and western Canada, including projects such as BC Place Arena, the Convention Centre, and the entire Skytrain System. Western Pacific Enterprises is proud of our sustainability focus, reducing our carbon footprint by operating as a completely paper-free environment and allowing employees the opportunity to be part of building something recognizable to everyone in your community.
**Essential Functions**
- Customer Billing
- Reconcile 'submitted billings' vs 'actual billings' when discrepancies arise
- Submit 'small project' /service billings to accounts receivable department in timely manner (monthly)
- Update WPE's accounts receivables department and project managers with payment status weekly
- Escalate unresolved issues to the project manager
- Administrative
- Support service team and issue material requisitions
- Set up Tender and Outlook folders; set up SP tender calendar and send electrical documents / specifications to suppliers advising of tender
- Transfer project specific timesheets and expenses to a designated spreadsheet for submission to the project manager
- Prepare and submit prequalification documents
- Assist with tender takeoffs
- Project Administrative Support
- Create, revise, and update Bluebeam PDF files (electrical drawings, O&M manuals, permits, and other required files)
- Set up new projects on Sharepoint and Microsoft Office, including contracts, insurance, bonding, market recovery, etc.
- Coordinate client security screening and orientation requirements
- Coordinate kickoff meetings
- Submit material requests to WPE procurement department thru Sharepoint for “A” materials (i.e. distribution, lighting, fire alarm, etc.)
- Prepare shop drawing submittals, track approvals and delivery schedules
- Create and manage project QA / QC documents
- Submit, manage and track RFI’s for field staff
- Review and file field reports / meeting minutes on SharePoint
- Project close out (i.e. O&M manuals, warranty, as built drawings, finalize permit, etc.)
- Regular and predictable attendance
- Other duties as assigned
- Essential functions of this position are to be performed at a Company-designated office or field location
- Understand and comply with the Company's Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards
About You:
**Qualifications**
- Minimum 1 year of general administrative experience
- Experience as an office assistant, office administrator or similar role is preferred
**Knowledge/Skills/Abilities**
- Excellent organizational skills with ability to prioritize responsibilities
- Good problem-solving skills
- Ability to work independently as well as part of a team
- Proficient with MS Office Suite
- Excellent attention to detail
- Strong file management skills (including using proper file-naming conventions)
- Working knowledge of basic customer billing procedures
What We Offer:
**Compensation & Benefits**
- ** Salary $42,000 - $48,000 / year**
- **Medical**, Basic Life, AD&D, Critical Illness, Long-term Disability, Dependent Coverage
- ** Extended Health**, Prescription Drugs, and Paramedical Services
- ** Dental Health**, Basic/Preventative and Major Coverage
- ** ThrivePass Health & Wellness Reimbursement Program** - $250 quarterly, $1,000 annually for health and wellbeing-related purchases.
- Annual **Vacation** starting at **10 days plus 5 paid Sick Days**:
- ** Superior educational assistance program** (support for educational costs, internal training, and more).
- Employee Assistance Plan (EAP).
**_
MYR Group, Inc. and our subsidiaries are proud to be Equal Opportunity Employers. We promote diversity of thought, culture, and background, which connects our family of brands. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees._**
- MYR Group does not sponsor applicants for work visas. Applicants must be currently authorized to work in Canada for any employer._
- MYR Group, Inc. and our subsidiaries do not work with
-
Administrative Officer
7 months ago
Surrey, Canada Skyline Projects Ltd Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administrative Assistant
6 months ago
Surrey, Canada Wallzone Projects Ltd Full timeDurée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Establish and implement...
-
Administrative Assistant
6 months ago
Surrey, Canada Wallzone Projects Ltd Full timeDurée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 40 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan and control budget and expenditures - Supervise other workers - Establish and implement...
-
Accounting Assistant
4 weeks ago
Surrey, Canada City Projects Full time**JOIN THE TEAM** **Position Title: Accounting Assistant - Accounts Payable** **Department: Finance & Accounting** **Reports To: CFO** **Company** City Projects is a full-service **demoBUILDpaint** company. We regularly cover the construction scope of demolition, framing, insulating, drywall, taping & finishing, glazing, specialty ceilings, doors,...
-
Project Administrator
7 months ago
Surrey, Canada Thinkspace Architecture Planning Interior Design Ltd. Full timeWe are currently looking for a **Project Administrator **to join our team on a full-time basis. The Project Administrator provides administrative support to ensure projects run smoothly. This will include liaising with external consultants, clients, and contractors. With experience in a dynamic and collaborative environment, you will provide a proactive...
-
Project Administrator
4 months ago
Surrey, Canada Mainland Group of Companies Full timeMainland is hiring! We are looking for a Project Administrator to join our team. **Overview** The** Project Administrator** will be responsible for supporting the daily activities of the Civil Project Management and Estimating team by providing administrative assistance and project documentation. **Duties & Responsibilities** - Assist Project Managers and...
-
Project Administrator
7 months ago
Surrey, Canada DMD & Associates Electrical Consultants Ltd. Full time**About Us**: **Benefits of Working for DMD**: - We offer a flexible work environment - Extended dental and health benefits - RRSP matching opportunities - Funded educational and training opportunities - Open door leadership philosophy - Open floor plan design / collaborative working space - Central office location that is close to major highways -...
-
Administrative Assistant
1 month ago
Surrey, Canada Wallzone Projects Ltd Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Plan, develop and implement recruitment strategies - Schedule and confirm appointments - Manage contracts - Negotiate collective...
-
Project Administrator
7 months ago
Surrey, Canada Urban Systems Full time**About the Opportunity** Our Surrey office is looking to add an enthusiastic full-time Project Administrator to complement our Branch and provide support to our team of professionals. Are you a self-starter who is motivated by providing top-notch service and support? Do you enjoy changing from task to task throughout your day? Can you remain calm in the...
-
Construction Assistant
4 weeks ago
Surrey, British Columbia, Canada Maskeen projects Inc. Full timeJob Overview Maskeen Projects Inc. is a reputable construction company seeking skilled Construction Assistants to join our team.Estimated Salary: $34,620 per year (based on 40 hours/week)Key Responsibilities - Load and unload construction materials - Mix, pour, and spread materials - Assist skilled tradespersons with tools and...
-
Project Administrator
1 day ago
Surrey, Canada All Round Restorations Full timeJob brief We are looking for a Junior Project Administrator to coordinate project activities, including simple tasks and larger plans. You will coordinate schedules, arrange assignments and communicate progress to all team members. Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering...
-
Administrative Assistant
3 months ago
Surrey, Canada Aplin Martin Full time**About Us** Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 56 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 300+ talented and dedicated professionals delivering...
-
Administrative Assistant
6 months ago
Surrey, Canada Evergreen Environmental & Reclamation Ltd. Full time**Job Title**: Administrative Assistant **Company**: Evergreen Environmental & Reclamation Ltd. is a leading provider of environmental solutions and services. We are dedicated to offering innovative and sustainable services that meet the environmental needs of our communities. Our team is growing, and we are looking for a motivated and organized Project...
-
Project Assistant
7 months ago
Surrey, Canada International Water-Guard Industries Inc. Full time**Job Summary** Reporting to the Engineering Manager, the Project Assistant’s role is to support the Project Manager with all of the necessary tasks which help ensure that all project deliverables are completed on time and on budget. These activities include gathering data for progress reports on: budget, milestone events, technical progress, resource...
-
Project Administrator
2 months ago
Surrey, Canada EllisDon Corporation Full time**Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...
-
Project Assistant
6 months ago
Surrey, Canada Progressive Intercultural Community Services Society Full time**Position**: Project Administrative Assistant **Project**: ETC **Hours of work**:35 hours per week **Wage**:$22 - $25 **Location**: PICS Head Office **Project Summary**: PICS Employability Training Center (ETC) offers employability skills training courses that help a job seeker enter/re-enter the Canadian workforce with the required skills, preparing...
-
Administrative Officer
7 months ago
Surrey, Canada National Hydronics Group Full timeNational Hydronics Group is currently looking for Administrative Officer - Mechanical Project Coordinator to join our residential new construction sector. This integral position will organize project activities, maintain document control, and work closely with the General Foreman and Project Manager to ensure each project runs...
-
Administrative Officer
6 months ago
Surrey, Canada National Hydronics Group Full timeNational Hydronics Group is currently looking for Administrative Officer - Mechanical Project Coordinator to join our residential new construction sector. This integral position will organize project activities, maintain document control, and work closely with the General Foreman and Project Manager to ensure each project runs...
-
Administrative Assistant
4 months ago
Surrey, Canada Allteck Limited Partnership Full timeAllteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...
-
Senior Project Administrator
4 weeks ago
Surrey, Canada Industra Construction Corporation Full timeProject Coordinator Job Description at Industra Construction CorporationOverview:The Project Coordinator role plays a pivotal part in the successful planning and execution of projects within Industra Construction Corporation. This dynamic position involves collaborating closely with project team members, managers, and leads to drive organizational goals.Job...