Administrative Assistant

3 months ago


Surrey, Canada Aplin Martin Full time

**About Us**
Aplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 56 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of 300+ talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.

**The Opportunity**
The Administrative Assistant will ensure the efficient and timely day-to-day operation of the office and provide administrative support to the management and staff. Working under the supervision of the Branch Manager or the designated supervisor(s), the Administrative Assistant will perform a variety of administrative and office support activities. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

**Duties & Responsibilities**
Administrative Assistant performs a wide range of duties including some or all of the following:
**Office Administration**
- Uses computer word processing, spreadsheet, and database software to prepare proposals, reports, memos, and other documents.
- Creates project numbers for Project Managers.
- Follows up & submit Inspection Reports to the City.
- Covers reception lunch break and carries out reception tasks in that time frame. (Helps with deposit for the day, setting up couriers, etc.).
- Proposal Coordination -Gathers and utilizes information from different sources. Edits, formats, reviews, and proofreads for accuracy and completeness and liaises with various stakeholders to ensure a timely proposal submission.
- Searches information on the company ERP system.
- Provides ad hoc support when issues come up i.e., coffee machine or printer/photocopier has issues.
- Purchases, receives, and stores the office supplies ensuring basic supplies are always available.
- Codes and files documents according to the established procedures.
- Updates and ensures the accuracy of the organization's database.
- Backs-up electronic files using proper procedures.
- Liaises with administrative staff in other branch offices of the company.
- Provides administrative support to management and other staff.
- Performs month end duties as required (3 Month projections, following up with Project Managers, ensuring all information is up to date).
- All other tasks required for the smooth and efficient running of the office.

**Reception/Vacation Cover (Head Office)**
- Answers general phone inquiries in a professional and courteous manner.
- Directs phone inquiries to the appropriate staff members.
- Replies to general information requests with accurate information.
- Greets clients/suppliers/visitors to the organization in a professional and friendly manner.
- Check the mail and completes deposit for the day with cheques, EFT’s & taking Visa/MasterCard Payments.
- Be available to cover absences of fellow Administrative Assistants at Surrey Central & Vancouver locations.

**Skills & Qualifications**
- High School Diploma/Post-secondary education in business, computers, or office management.
- 1-3 years’ experience in an office setting.
- Proficient in the use of Microsoft Office 365.
- Proficiency in Adobe InDesign & Gantt Charts is an asset.
- Highly organized, detail oriented.
- Ability to work well under pressure, plan, prioritize and multi-task.
- Strong analytical abilities.
- Excellent communication skills (oral and written).

**Compensation**
The salary range for this position is $48,000 to $68,000 per year, commensurate with experience, skillsets, and qualifications.

**Benefits & Rewards**
- Comprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTD
- Education assistance program
- Monthly health & fitness allowance
- Group RRSP program & employer matching
- Flexible working arrangements
- Equal opportunities for career growth and advancement within the organization
- Fun social, team building events and professional development activities
- A Culture that supports learning, collaboration, and work-life balance

RVWBxy0wKc



  • Surrey, Canada iFreedom Financial Solutions Inc Full time

    **About us** iFreedom Financial Solutions Inc is a small business in Surrey, BC V3S 5J9. We are professional and fast-paced. Our work environment includes: - Growth opportunities - Lively atmosphere Administrative Assistant We are in search of a high energy and friendly administrative assistant at our Surrey office. This role is integrative in office....


  • Surrey, Canada iFreedom Financial Solutions Inc Full time

    **About us** iFreedom Financial Solutions Inc is a small business in Surrey, BC V3S 5J9. We are professional and fast-paced. Our work environment includes: - Growth opportunities - Lively atmosphere Administrative Assistant We are in search of a high energy and friendly administrative assistant at our Surrey office. This role is integrative in office....


  • Surrey, Canada Monark Full time

    Salary: Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business. At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an impact on...


  • Surrey, Canada AMRIT FOODS ENTERPRISES Full time

    **Job Title: Administrative Assistant** **Location**: #106 3170 194st, Surrey, BC **Job Type**: Full-time **Key Responsibilities**: **Communication**:Act as a liaison between executives and internal/external stakeholders. _Excellent_ written and verbal English. Fluent in Hindi and/or Punjabi to assist in communication with team members and external...


  • Surrey, Canada AMRIT FOODS ENTERPRISES Full time

    **Job Title: Administrative Assistant** **Location**: Campbell Heights, Surrey, BC **Job Type**: Full-time **Key Responsibilities**: **Communication**:Act as a liaison between executives and internal/external stakeholders. _Excellent_ written and verbal English. Fluent in Hindi and/or Punjabi to assist in communication with team members and external...


  • Surrey, Canada Rajni Sharma Financial Services Full time

    **Role Summary** We are looking for an enthusiastic Licensed Administrative Assistant to join our team at Rajni Sharma Financial Services Ltd. Reporting directly to the Advisor, the Assistant will coordinate and deliver exceptional administrative support to the Advisor. A valued member of the team, the Assistant manages scheduling to maximize sales...


  • Surrey, Canada Glen Group of Companies Full time

    Glen Group is looking for a proactive and detail-oriented Administrative Assistant to join our HR team in Surrey. In this role, you will handle office administration tasks, manage front desk operations, support HR and hiring activities, and oversee the scheduling and management of our talk show events. Key Responsibilities: Office Administration: - Manage...


  • Surrey, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...


  • Surrey, Canada Options Community Services Full time

    **We’re Hiring!** **ADMINISTRATIVE ASSISTANT** **Posting Requisition **_22515 _**Program **_WorkBC Employment _ - Services _ **Job Type **_Regular, Full-time _**Location **_Surrey, BC _ **Hours of work **_35 hours per week _**Closing Date **_Open until filled _ Options Community Services is a non-profit registered charity providing social services...


  • Surrey, Canada Vohora LLP Full time

    We are a busy Chartered Professional Accounting firm seeking a fulltime Administrative Assistant to add to our administrative team in our South Surrey location. Administrative Assistant you will be the primary point of contact for our clients and the go-to person for the office. **Required skills**: - Excellent English communication skills, both written...


  • Surrey, Canada Pulse Physiotherapy & Sport Clinic Full time

    **Administrative Assistant** At Pulse Physiotherapy, we are dedicated to providing tailored and effective treatment in a welcoming environment. We are seeking a motivated, detail-oriented, and organized Administrative Assistant to join our team in South Surrey. **Responsibilities**: - Handling payments and reconciling insurer and patient accounts. - Use...


  • Surrey, Canada Acultree Consulting Inc Full time

    Responsibilities: - Provide administrative support to the team, including but not limited to data entry, filing, and document management. - Answer and direct phone calls in a professional and courteous manner. - Greet and assist visitors, ensuring a positive and welcoming experience. - Schedule appointments and maintain calendars for team members. - Prepare...


  • Surrey, Canada Emterra Group Full time

    **Who We Are** We are a dynamic, growth-oriented, and safety-focused company. Our organization has been deemed to be an “essential service” by providing collection and processing for Waste and Recycling that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support...


  • Surrey, Canada BTV Business Television Full time

    Are you an organized, detail-oriented individual with a passion for administrative tasks? **BTV-Business Television** is a TV production and Digital Marketing Agency that has been helping issuers increase their brand awareness to a national retail and institutional investor audience through unique services for over 25 years. We’re seeking a skilled...


  • Surrey, Canada Pacific Community Resources Society Full time

    **Administrative Assistant** **Honour Secondary School - Surrey** **Regular Part Time (18 hours weekly) **| **Grid 9 ($27.51 - $28.66/hour)** | **Reporting to: Principal, HSS** **Opportunity** Honour Secondary School requires an Administrative Assistant who will work in collaboration with the Principal and the Teacher. The Administrative Assistant is...


  • Surrey, Canada Sunrise Farms Full time

    **Sunrise Farms** is a group of companies with primary focus in the poultry industry. From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at...


  • Surrey, Canada Kwantlen Polytechnic University Full time

    Employee Group: **Support Staff (BC General Employees Union)** - Hours of Work (BCGEU): **08:30am to 4:30** - # of openings: **1** - Hours Per Week (BCGEU): **35** - Pay Level: **12 - BCGEU Pay Grid** - Days of Work (BCGEU): **Monday, Tuesday, Wednesday, Thursday, Friday** - Employment Type: **Permanent Full Time** - Internal Closing Date: **Open Until...


  • Surrey, Canada Industries Machinex Full time

    Choosing **Machinex** means choosing to be part of a large family that advocates for individual development. It also means being part of a dynamic work team where your talents will be put to use. If you are interested in a stimulating and engaging environment, don't wait, and send us your CV. MAIN ROLES AND RESPONSIBILITIES - Prioritize files based on...


  • Surrey, Canada Machinex Recycling Services Full time

    Machinex is an industry leader in engineering, manufacturing, installing, and servicing Material Recovery Facilities all over the world. Founded in the early 70's this Canadian Company is a world leader in the industry. Over the years our experts have designed and installed over 350 turnkey facilities in partnership with leading MRF's in Canada, the United...


  • Surrey, Canada Métis Nation British Columbia Full time

    **Métis Nation British Columbia**: **Administrative Assistant**: **Competition #** 24-207 **Compensation** $51,000 - $59,000 **Classification** Nation Support 1 **Location** Hybrid Surrey **Period of Employment** Permanent **Hours Per Week** 37.5 **Hours of Work** Full Time **Date Posted** December 9, 2024 **Closing Date** **January 6,...