Administrative Assistant

3 months ago

Surrey, Canada Allteck Limited Partnership Full time

Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

Allteck is seeking an **Administrative Assistant** to join our Corporate Head Office

**Role**:
The Administrative Assistant, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office. This role will be responsible for a wide variety of administrative duties in support of our Head Office Team, including our Finance and Leadership Teams.

**Responsibilities**:

- Perform all duties required while fostering a positive and professional team atmosphere
- Complete Visas, personal expenses, receipts, and other accounts payable functions as required
- Manage switchboard by screening incoming calls and forwarding to the appropriate individuals, divisions, or departments across the organization
- Monitor and manage corporate shared inboxes
- Administer and manage inbound/outbound mail and couriers
- Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in a well-stocked, tidy and presentable manner
- Ensure stationery supply rooms are maintained and kept in a well-stocked, tidy and presentable manner
- Assist with the coordination of meetings, seminars, workshops, special projects, and staff events
- Perform other administrative related duties, as required

**Education, Training and Experience**:

- Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience
- Strong working knowledge of Microsoft Office, including Word, Excel, and Outlook
- Administrative post-secondary training or Administrative Professional Certificate is considered an asset
- Entry level accounting courses or relevant experience would be valuable
- Systems experience using an ERP, specifically JDE, would be useful
- Experience working with executive and senior management considered an asset
- Marketing experience considered an asset

**Skills and Abilities**:

- Excellent written and verbal communication skills
- Superior telephone manners and customer service skills
- Excellent and efficient data-entry skills
- Strong attention to detail
- Strong time management and organizational skills
- Ability to meet work requirements within established timelines
- Ability to work independently and as part of a team
- Willingness to jump in to help other departments as needed
- A forward thinker with strong problem-solving skills and the ability to think outside the box
- Ability to adapt to an ever-changing environment

**Job Types**: Full-time, Permanent

Pay: $28.85 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Application question(s):

- What city do you live in?
- Have you completed any entry-level accounting courses or have any accounting experience? If so, explain:
**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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