Project Coordinator

4 months ago

Toronto, Canada Making Ontario Buildings Smart, Toronto Metropolitan University Full time

**Project Co-ordinator
- Making Ontario Buildings Smart**

**Department**: Making Ontario Buildings Smart Program

**Position supervisor**: Jenn McArthur, Project Lead

**Contract length**: 2 years (renewable up to Jun 2029)

**Hours of work per week**: 18 (part-time)

Start Date: September 15, 2024

**Position type**: Project and stakeholder coordination

**Rate of pay**: $40,000 annual including salary in lieu of benefits.

**Location**: Toronto, Canada (hybrid, 2 days/week on-site)

**About Toronto Metropolitan University**

**Making Ontario Buildings Smart** The Making Ontario Buildings Smart (MOBuS) program is centred around a large, multi-partner consortium, consisting of 12 faculty from four (4) institutions with 21 private-sector and one (1) government partner to reduce resistance to smart building adoption. The objectives of MOBuS are to:

- Reduce the technical barriers to adoption by developing novel solutions to make key smart building technologies easily consumable by operators who are not skilled in information technology and supporting the commercialization of these technologies by Ontario companies;
- Reduce commercial barriers to adoption by both improving the ROI for smart building conversion and communicating these clearly to the market through costed case studies;
- Reduce market confusion by aligning standardization efforts to provide unified market direction regarding Smart Building implementation and supporting this with an industry-friendly document that helps owners navigate the ‘what’, ‘why’, and ‘how’ of Smart Building implementation, including operator training, data privacy and cybersecurity best practices, a benchmarking tool, and clear roadmap to implementation; and,
- Scale the impact of this initiative across Ontario and beyond through policy.

This grant is an applied R&D-focused project with a strong focus on commercialization and field studies to develop, test, and validate new technology solutions. These objectives will be achieved by a series of coordinated sub-projects across four pillars of research enabling the ‘how’ of smart buildings, developing solutions to improve buildings for people (comfort and functionality) and the planet (decarbonization), and market research to support the development and commercialization of new technology solutions. The consortium was initially established in July 2019 and has received significant new funding for sub-projects from July 2024 through June 2029.

**The Opportunity**

The Project Co-ordinator will provide effective co-ordination and overall project management support for the OFR-RE program; ensure creation and implementation of administrative, operational and financial procedures, processes, and controls to facilitate smooth and efficient research; engage with the private sector partners (PSPs) and end-users; coordinate and attend Governance meetings and other activities of the program. Additionally, the project manager will be involved with the development of a sustainability plan inclusive of the development of partnerships and stakeholders.

Responsibilities will include but are not limited to: _**Administrative and Operational Management**:_
- Develop and implement administrative procedures and controls in accordance with University policies and the MOBuS governance structure.
- Research and create policies and guidelines for efficient research subproject management.
- Collaborate with university and PSP stakeholders to interpret policies, resolve issues, and ensure compliance.
- Plan and organize meetings and events, managing logistics and securing related services and vendor contracts.
- Distribute and delegate incoming communication, assess information, and collaborate with Project Lead for issue resolution.
- Liaise with Funding Program staff and others in the Office of the Vice-President of Research and Innovation Office.
- **Financial Management**:_
- Have proficiency with university financial systems to ensure compliance with reporting and university regulations.
- Provide oversight and control of program financials.
- Support Project Lead in coordinating distribution of funds to subprojects at collaborating institutions.
- Ensure compliance with university and regulatory financial policies.
- Coordinate the preparation of periodic financial reports and collaborate with central Financial Services to resolve financial issues.
- **Other**_:

- Perform additional duties as required for program success. Qualifications To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

- Successful completion of a post-secondary degree program. Graduate degree is preferred;
- Formal training in project management is considered an asset.
- Minimum of two (2) years of project management and administration experience in a multi-stakeholder context, including budgeting, accounting, set up, and administration of sub-projects. Experience wi

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