Project Coordinator

3 weeks ago

Toronto, Canada Maxxit Systems Inc Full time

**WHO WE ARE**

**Maxxit Systems Inc. works closely with architects and contractors to translate design intent into beautiful, durable, easy-to-install architectural components for commercial and retail projects across North America. With manufacturing facilities in Toronto Ontario, Maxxit specializes in design assist, project management, and fabrication of innovative interior and exterior architectural solutions.**

**ABOUT THIS OPPORTUNITY**

The Project Coordinator will assist in managing projects by coordinating resources, schedules, and information. They will ensure that project tasks are completed on time, within budget, and meet high-quality standards. The Project Coordinator will work closely with project managers, team members, and stakeholders to ensure smooth project execution and successful delivery.

**KEY ACCOUNTABILITIES**

**Project Planning and Coordination**:

- Assist in the development and implementation of project plans and schedules.
- Coordinate project activities, resources, equipment, and information.
- Ensure that project objectives are met by monitoring project progress and adjusting plans as necessary.

**Communication and Collaboration**:

- Serve as a point of contact for project stakeholders, providing regular updates on project status.
- Facilitate communication between project team members and stakeholders.
- Schedule and attend meetings, take minutes, and distribute to relevant parties.

**Documentation and Reporting**:

- Maintain comprehensive project documentation, plans, and reports.
- Prepare and distribute project status reports, meeting minutes, and other project-related documents.
- Track project performance, specifically to analyze the successful completion of short and long-term goals.

**Resource Management**:

- Assist in the allocation of project resources, ensuring they are used efficiently.
- Monitor resource availability and allocation, making adjustments as necessary.

**Risk Management**:

- Identify and address project risks and issues, escalating them as needed.
- Assist in developing risk mitigation strategies and contingency plans.

**Budget Management**:

- Assist in tracking project expenses and ensuring they align with the project budget.
- Prepare budget reports and assist in budget planning.

**REQUIREMENTS**
- Bachelor's degree in Business Administration, Project Management, or related field.
- 1-3 years of experience in project coordination or a similar role.
- Experience in in metal fabrication industry is a plus.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in project management software (e.g., MS Project, Trello, Asana).
- Ability to work effectively in a team environment.
- Attention to detail and problem-solving skills.
- Ability to work under pressure and meet deadlines.
- Flexibility to travel, if required.
- Strong interpersonal skills and the ability to build relationships with stakeholders.

**INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT**

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

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