Executive Assistant

6 months ago

Canada The Nature Conservancy of Canada Full time

L'assistant(e) de direction a un rôle principalement opérationnel/administratif et fournit un soutien administratif au vice-président régional du Québec, à l'équipe des cadres intermédiaires et au conseil d'administration régional.

L'adjoint(e) de direction gère les calendriers, les rendez-vous, les préparatifs de voyage, les rapprochements financiers et les remboursements, et participe à l'administration générale selon les besoins. L'assistant(e) de direction répondra aux courriels et à toute autre correspondance au nom du vice-président régional, le cas échéant ; il ou elle planifiera et gérera également deux rassemblements annuels hors site pour l'ensemble du personnel. L'assistant(e) exécutif(ve) soutiendra le conseil d'administration de la région du Québec en assurant la liaison entre les membres du conseil et le bureau régional, en organisant les réunions annuelles du conseil et des comités, en rédigeant et en distribuant les procès-verbaux des réunions, et en tenant à jour et à jour toutes les informations relatives aux membres du conseil.

Il soutient les membres clés de l'équipe de gestion dans leurs tâches administratives et leur permet de se concentrer sur la collecte de fonds et la conservation.

L'assistant(e) de direction veille au bon fonctionnement du bureau de Montréal, en s'occupant de la réception, du courrier, de la messagerie vocale, des fournitures de bureau et de l'équipement. Il/elle est le point de contact avec la société de gestion de l'immeuble du bureau, communique avec les fournisseurs de services et assure la liaison avec le siège pour accueillir les nouveaux employés et le personnel informatique.

**Responsabilités**
- Gérer les calendriers, les rendez-vous, les préparatifs de voyage, les rapprochements financiers et les remboursements de son supérieur immédiat.
- Gérer les besoins de la région en matière de technologie de l’information, mobilier et en équipement de bureau selon les besoins;
- Gérer les dossiers de la page du département administratif sur l’intranet de la région et tenir à jour la liste des employés;
- Organiser et planifier des réunions/événements/déplacements avec un minimum d’instructions;
- Révision, mise en forme et rédaction de lettres d’envois standards;
- Coordonner les rencontres et envoyer la documentation à présenter aux conseils d’administration.
- Responsable de la tenue des dossiers de toutes les activités du conseil et rédiger les procès-verbaux de toutes les réunions du conseil consultatif régional ;
- Assurer la réception, y compris traitement du courrier et les envois postaux;
- Être le premier point de contact pour les visiteurs ou les personnes qui appellent au bureau;
- Assurer l’efficacité et veiller au bon ordre du bureau et agir en tant que liaison avec la société de gestion de l’immeuble de bureaux;
- Maintenir l’inventaire de l’équipement et du matériel et communiquer avec les fournisseurs de services;
- Assurer la liaison avec le bureau chef en matière d’accueil de nouveaux employés et technologie de l’information;
- Préparer l’accueil d’un nouvel employé et aider à l’intégration des nouveaux employés de la région;
**Compétences requises**
- Maîtrise des produits Microsoft Office et capacité d'apprendre de nouveaux logiciels;
- Excellentes aptitudes en communication écrite et verbale, bilinguisme essentiel, rédaction impeccable en français;
- Aptitude à entretenir de bonnes relations de travail avec le personnel de CNC aux niveaux régional et national, ainsi qu’avec la clientèle externe;
- Proactivité - capable d'anticiper et de planifier les besoins futurs;
- Compétences organisationnelles;
- Capacité de travailler de façon autonome et en équipe;

**Formation requise** : Études techniques administratives ou juridique.

  • Executive Assistant

    2 days ago

    Canada Porsche Cars Canada Full time

    If you make hearts beat faster, your own has to be in the right place. **Executive Assistant**: - **Code number**:J000002134 - **Entry level**:Professionals - **Location**:Toronto - **Organization**:Porsche Cars Canada **Tasks **Tasks*** **Position Objective** The Executive Assistant plans and oversees the President & CEO Office’s functions and...

  • Executive Assistant

    4 days ago

    Canada Reko International Group Inc. Full time

    **Job Summary** Interested in joining our team? As the Executive Assistant, you are the first point of contact for all our visitors at our Corporate Office. Answering and forwarding all incoming calls to appropriate personnel, receiving and distributing in house mail, and ensuring outgoing mail is sent out externally or delivered to our other facilities...

  • Executive Assistant to CEO

    4 weeks ago

    Canada The Svidy Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team at The Svidy, a leading cannabis marketing agency. As an Executive Assistant, you will play a key role in supporting our senior leadership team and ensuring the smooth operation of our office.About The SvidyThe Svidy is a dynamic and rapidly growing company that...

  • Executive Personal Assistant

    7 months ago

    Canada LCI Education Full time

    LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. The primary duties of the incumbent will be to look after the professional and personal needs of the President. She will be responsible for organizing...

  • Executive Assistant

    4 months ago

    Greater Toronto Area, Canada, Ontario Altis Recruitment Full time

    We are seeking an Executive Assistant to provide high-level administrative support for an executive team within the higher education space. The ideal candidate will have previous experience in calendar management, international travel coordination, event management, and possess exceptional written and verbal communication skills. The Executive Assistant will...

  • Executive Chef Assistant

    3 weeks ago

    Canada Konstantinos Kamarinos Full time

    We are seeking a passionate culinary professional to join our team at Konstantinos Kamarinos in Kanata, ON. As an Executive Chef Assistant, you will be responsible for preparing and cooking menu items to high standards while collaborating with fellow kitchen staff.Key Responsibilities:Prepare and cook menu items according to our high standardsCollaborate...

  • Senior Executive Assistant

    4 weeks ago

    Canada adidas NY Full time

    Job SummaryWe are seeking a highly skilled Senior Executive Assistant to provide top-notch administrative support to our leadership team in New York. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring the smooth operation of daily tasks.

  • Executive Assistant to the President

    3 weeks ago

    Canada Jewish Community Foundation of Montreal Full time

    The Jewish Community Foundation of Montreal is seeking a highly skilled and organized Executive Assistant to provide administrative support to our President & CEO.As an integral member of our team, you will be responsible for various administrative tasks including scheduling meetings, managing calendars, coordinating travel arrangements, and preparing...

  • Executive Assistant

    2 months ago

    Greater Toronto Area, Canada, Ontario Telescope Recruitment Full time

    Position: Executive Personal Assistant/AdministratorDepartment: Logistics & Container ServicesLocation: Vaughan (in-person, daily)Job Type: Full-Time (40 hours per week)Working Days/Hours: Monday to Friday, 9 am - 5 pmReports To: CEOTravel: occasional driving is required in the Toronto and Vaughan areaSalary Range: 65-80k CADAbout the company:Our employer is...

  • Executive Support Specialist

    4 weeks ago

    Canada The Svidy Full time

    The Svidy is on the lookout for a skilled Executive Support Specialist to join their dynamic team in the cannabis marketing industry.This is an exciting opportunity to work with a leading agency that empowers website owners with visitor identity insights, enabling access to valuable information even from visitors who don't convert.About The Svidy Culture:The...

  • Senior Managed Services Executive

    3 weeks ago

    Canada People Machine Full time

    We are assisting one of Canada's leading professional services firms in their search for a Senior Managed Services Executive. This firm has been at the forefront of innovation, with over 60 years of experience and a strong national presence through 100+ offices, 8,000 employees, and 1,000 partners.They have maintained a local focus while continuing to grow...

  • Executive Housekeeper

    4 weeks ago

    Saskatchewan, Canada, Canada Brandt Group of Companies Full time

    Brandt is currently looking for a Executive Housekeeper for a private estates residence in Regina. This position will be responsible for properly maintaining the interior of a private estates residence and assisting in additional property duties as required. The successful candidate will oversee all aspects of the day-to-day cleaning services that must have...

  • Executive Support Specialist

    3 days ago

    Canada VON Canada Full time

    Requisition Details:Employment Status: Regular, Full-time (1.0 FTE)Program Name: Home HelpNumber of Hours Bi-Weekly: 75Work Schedule: DaysOn-Call: NoJob Summary:The Executive Support Specialist is responsible for administrative support functions to assist VON Canada in providing quality service to the public. The position acts as a resource for the site...

  • Admin Assistant

    8 months ago

    Canada kwarma health care Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain...

  • Administrative Assistant

    3 weeks ago

    Canada, CA Applicantz ca Full time

    About the jobRemote RoleOur large, Fortune Technology client is ranked as one of the best companies to work with, in the world. The client fosters progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty,...

  • Virtual Assistant

    4 weeks ago

    Canada Energy & Finance Institute Full time

    Location: RemoteAbout Us:Energy & Finance Institute is a fast-growing company specializing in developing state-of-the-art learning courses and market research. As we continue to expand, we are seeking a dedicated Virtual Assistant.Key Responsibilities:Project Management: Coordination with clients, stakeholders, and other team members.Developing Learning...

  • Execution Trader

    4 weeks ago

    Canada Albert Bow Full time

    I am currently working with a high-frequency focused prop trading firm operating in the global cryptocurrency market. Trading a significant share of the market, the business has offices in New York and Hong Kong. The firm are looking for an experienced Trader to join the Arbitrage team, covering the US timezone to ensure 24/7 trading across the organisation....

  • Execution Trader

    4 weeks ago

    Canada Albert Bow Full time

    I am currently working with a high-frequency focused prop trading firm operating in the global cryptocurrency market. Trading a significant share of the market, the business has offices in New York and Hong Kong. The firm are looking for an experienced Trader to join the Arbitrage team, covering the US timezone to ensure 24/7 trading across the organisation....

  • Executive Support Specialist for Marketing Leadership

    1 day ago

    Canada J, D Full time

    We are seeking a highly skilled and experienced Executive Support Specialist to join our marketing leadership team at J.Crew Group (JCG). This individual will provide administrative support to the Chief Marketing Officer, ensuring seamless daily operations, effective communications, and efficient management of internal teams and external partners.As an...

  • Senior Executive Coordinator

    4 weeks ago

    Canada adidas NY Full time

    Job DescriptionWe are seeking a highly skilled Senior Executive Coordinator to join our team at adidas NY. As a key member of our leadership support team, you will provide exceptional administrative support to our senior leaders and contribute to the success of our organization.About the RoleThis is a unique opportunity to work in a fast-paced environment...