Administrative Officer

3 weeks ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.
- This is a full-time, 2 year contract

Position Summary:
Primary Responsibilities:- In collaboration with the Associate Director and Human Resources team, following a needs assessment, supports and recommends selection of personnel; implements disciplinary actions; manage performance; supervise and manage all administrative staff. Oversee implementation and evaluation of new initiatives. Ensure process and procedures are well documented and updated.- Identify, in collaboration with the HR team, training tools and recommend professional development opportunities for the administrative staff, as appropriate. Analyze administrative problems, determine course of action, and provide advice to the Associate Director on problem resolution.- Acts as a liaison between the academic staff and the administrative staff, addressing concerns from faculty about administrative performance and efficiency.- In collaboration with the Associate Director, analyses departmental administrative problems, determines course of action, and provides advice to faculty, department or unit on problem resolution.- Manages and oversees all departmental meetings in collaboration with the Administrative Assistants. This includes; Department of Medicine, Department of Medicine Council, External reviews, Division Executive meetings and any other meeting as per department needs.- Oversees and ensures the delivery of services provided for the departmental meetings including preparation of agendas and minutes. Ensures the administrative support staff maintain proper follow-up. Acts as a backup to execute various administrative tasks, such as attend meetings, taking minutes, managing complex agendas, event organization, etc.- Resolves complex issues and liaises with the administrative leadership team to ensure compliance with University policies and procedures, funding and agencies rules and regulations.- Provides administrative direction when planning of departmental activities, including Faculty Orientation, Research Day, Symposiums, Rounds, and Retreats.- Oversee, manage and support the Division Directors with the submissions of performance evaluations. In liaise with the Academic Affairs team, identifies any discrepancies, propose solutions, and make recommendations as needed.- Other responsibilities as required or needed.

Other Skills and Qualifications:
Proven leadership, initiative, determination and creativity in solving problems. Proven experience with management of complex, multi-faceted agendas and teams. Team building. Must be able to prioritize multiple requests, including the ability to conduct comprehensive evaluation of issues to determine priorities. Must be able to demonstrate a high level of initiative, independence, professionalism and discretion at all times. Possesses strong interpersonal skills and the ability to build constructive and effective relationships. Proven flexibility in order to adapt to tight deadlines, frequent changes and demands. Meticulous in documenting follow-up actions regarding ongoing files. Experience with minute taking, event coordination and managing complex agendas. Experience with Microsoft Office, an asset. Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
- Please note this is a full-time, 2 year contract
- Minimum Education and Experience:

- Bachelor's Degree 3 Years Related Experience /
Annual Salary:

(MPEX Grade 04) $58,470.00 - $73,090.00 - $87,710.00
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Associate Dir Administration
Position End Date (If applicable):

2025-03-15
- Deadline to Apply:

- 2023-04-03
- ._



  • Montréal, Canada Dawson College Full time

    Nature of work - The job of administration officer involved realizing day-to-day administration programs and processed for one of more College services. - More specifically, the Administration Officer will provide a principal role in the management of the Dawson College Health Clinic (DCHC), in organizing external facility and transportation rentals with the...


  • Montréal, Canada McGill University Full time

    **Position Summary**: The Administrative Officer provides efficient and effective administration and support on strategic dossiers in the portfolio of Research and Innovation (R+I) in accordance with the unit’s goals and objectives while ensuring coherence with the University’s research mission. The role of the incumbent is primarily planning,...


  • Montréal, Canada Graham Textiles International (Inc.) Full time

    **Job description** Graham Textiles International (Inc.) represents Italian and English têxtile manufacturers to supply luxury fabrics to the Canadian market. Clerical and administrative tasks include: - Creates, maintains, and enters records using Excel. - Files paper work, answers phone calls, arranges for meetings and travel. - Assists in general...


  • Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the Director of the School of Religious Studies, the Administrative Officer is responsible for the administrative operations of the School in support of teaching and research. Collaborates with the Director in the identification and development of best...


  • Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Associate Director, Administration the incumbent is responsible for providing a high-level of organizational, planning and administrative support to the Vice-Principal. In managing the complex schedules and priorities of this stakeholder, the incumbent will...


  • Montréal, Canada shahine transport inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector - Urban area **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...


  • Montréal, Canada Insituform Technologies Ltd. Full time

    Insituform Technologies Limited is looking for an experienced **Office Administrator.** **RESPONSIBILITES** - Provide full administrative support to the Montreal office, supporting the project management team, operations, Safety and Human Resources. - Accurately maintaining and filing all correspondence, documentation and other records. - Create project...


  • Montréal, Canada New Frontiers School Board Full time

    **ADMINISTRATION OFFICER (Complaints Officer)** **SPECIAL PROJECT 20% (June 1 - 30, 2024 with possibility of extension)** **NATURE OF THE WORK**: **SOME CHARACTERISTIC DUTIES**: - The person in the position of administrative officer will take care, amongst other things, of all complaints pursuant to the **_National Student Ombudsman Act _**as the...


  • Montréal, Canada Insituform Technologies Ltd. Full time

    Insituform Technologies Limited is looking for an experienced **Office Administrator.** **RESPONSIBILITES** - Provide full administrative support to the Montreal office, supporting the project management team, operations, Safety and Human Resources. - Accurately maintaining and filing all correspondence, documentation and other records. - Create project...

  • Office Administrator

    2 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - The Outaouais Campus, a relocated McGill University Faculty of Medicine and Health Sciences, is home to an exceptional community of health professionals, students from all regions of Quebec and employees. who believe in the importance of compassionate, evidence-based care. The first start of...


  • Montréal, Canada Elfaco Holdings Full time

    **Job Summary** As **Business Administrator**, you will bring support to the Financial Controller, the team, and to the owners. You are equally responsible for maintaining a proper line of communication with tenants, suppliers, and delegating property management tasks in a timely manner. **What you’ll do** - Responsible for speaking with tenants and...


  • Montréal, Quebec, Québec, Canada CentasMed Inc Full time

    CentasMed is seeking a dedicated and organized Office Administrator to join our dynamic team. The ideal candidate will be a proactive, detail-oriented individual capable of managing a wide range of administrative tasks to ensure our office runs smoothly and efficiently. **Key Responsibilities:** - Manage day-to-day office operations and procedures - Handle...


  • Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting directly to the Director of Administration of the Faculty of Medicine at McGill University's Outaouais Campus, the Administrative Officer is assigned to the Outaouais Campus. He/she addresses the teaching and administrative needs in keeping with the Campus goals and...

  • Office Administrator

    2 weeks ago


    Montréal, Canada Culture Kizos Full time

    Our team continues to grow and we need you! We are currently looking for an administrative assistant to join our team. We offer a dynamic atmosphere, stimulating challenges and varied administrative tasks! Are you comfortable with the Microsoft Office suite? Are you an organized person, who cares about a job well done, you like to learn and you are open to...

  • Office Administrator

    2 weeks ago


    Montréal, Canada ME Events Group Full time

    Marcus Evans, founded in 1983, is a global business intelligence and event marketing company, with 46+ offices in 20+ countries. Headquartered in the UK, we are rated in the top 20 UK companies for work/life balance. Working across all industry sectors our Summits, Conferences and Online Events brands deliver innovative high-level content, networking and...


  • Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This position is situated in the Department of Civil Engineering, Faculty of Engineering. Position Summary: Primary Responsibilities: - Manage the day-to-day operations of the Department of Civil Engineering and implement its strategic plan; - Provide direct administrative support to the...


  • Montréal, Canada Linguarama Madrid Full time

    Marcus Evans, founded in 1983, is a global business intelligence and event marketing company, with 46+ offices in 20+ countries. Headquartered in the UK, we are rated in the top 20 UK companies for work/life balance. Working across all industry sectors our Summits, Conferences and Online Events brands deliver innovative high-level content, networking and...

  • Office Administrator

    2 weeks ago


    Montréal, Canada Creative Taxes Inc. Full time

    Office AdministratorProposed Start Date: June 5, 2024 (flexible)Contract length: 12 months - with option to renew into permanent position.Hours: 25 hours a week.Compensation: $22 to $26 depending on experience.Benefits: Health/Dental care plan, Flexible schedule, 2 weeks paid vacation, Hybrid work formula, paid office closure during holiday period, casual...

  • Office Administrator

    2 weeks ago


    montréal, Canada Creative Taxes Inc. Full time

    Office Administrator Proposed Start Date: June 5, 2024 (flexible) Contract length: 12 months - with option to renew into permanent position. Hours: 25 hours a week. Compensation: $22 to $26 depending on experience. Benefits: Health/Dental care plan, Flexible schedule, 2 weeks paid vacation, Hybrid work formula, paid office closure during holiday...


  • Montréal, QC, Canada United Nations Full time

    Job Network : Management and Administration Administration Job Opening Job Opening ID : 232923 Job Network : Management and Administration Job Family : Administration Category and Level : Professional and Higher Categories , P-3 Department/Office : United Nations Environment Programme Date Posted : Apr 29, 2024 The United Nations...