Office Administrator
1 month ago
Marcus Evans, founded in 1983, is a global business intelligence and event marketing company, with 46+ offices in 20+ countries. Headquartered in the UK, we are rated in the top 20 UK companies for work/life balance.
Working across all industry sectors our Summits, Conferences and Online Events brands deliver innovative high-level content, networking and one-to-one meeting platforms that bring together key decision-makers on a truly global scale. Our client base is comprised of c-level executives from 98% of existing fortune 1000 companies, and are world leaders in a variety of industries, such as healthcare, legal, pharmaceutical, investments, energy, packaging etc.
We are looking for a driven, enthusiastic, and passionate professional to join our team as an Office Administrator. While this role is based out of our downtown office, you will also work closely with our management team in Laval and the West Island.
This is an in-person role located in our Montreal office.
**Responsibilities**:
- Greet clients and set a positive office atmosphere.
- Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone.
- Answer the phone, take messages, and redirect calls to appropriate offices.
- Oversee sorting and distribution of incoming mail.
- Operate office equipment, such as photocopier, printers, etc.
- Attendance reports.
- Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup.
- Maintain the reception area, keeping it clean and free of clutter.
- Perform inventory of office supplies and order what is needed.
- Maintaining Sales KPI Reports and generate performance reports for multiple offices and divisions.
- Meeting room Bookings.
- Travel Bookings and Accommodations.
- Liaising with Building over all Maintenance and other building related matters.
- Weekly visits to satellite offices in the West Island and Laval to ensure operational functions are running smoothly.
- Liaise with the marketing department: track all marketing inquiries and their conversions, providing updates to the marketing team.
- Manage sales and CRM tools.
**Qualifications**:
- 1 year of office administration a strong asset.
- Exceptional in programs such a Word, Excel and other MS office tools.
- Proficient with social media.
- Highly motivated individual who is capable of multitasking in a fast-paced environment.
- Sound judgement: you think critically and can make sound decisions in the face of ambiguity or complex situations.
- Excellent written and oral skills (English) / Solid communication and interpersonal skills.
- Strong organizational skills.
- Analytical thinking.
- Excellent time management.
- Track record of over-achieving goals.
- Friendly, helpful, confident, and engaging personality.
- Positive, goal-oriented attitude.
**Compensation and Benefits**
- Annual salary: $40,000 plus bonus
- Comprehensive benefits package including health and dental coverage.
- A culture of meaningful recognition: from bell ringing to promotions and bonuses, we celebrate success.
- We exclusively promote from within based on performance and leadership qualities: if you’ve got what it takes, you will climb the corporate ladder.
- Ongoing on-the-job coaching: we provide constant feedback and training to help ensure you achieve your goals.
- Learn from the best: our management team has an average of 7+ years of experience, with some at 20+. You can build a long career with us.
- Incredible office culture: it’s a cliché, but we’re a big family.
Pay: $40,000.00 per year
**Benefits**:
- Dental care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Montréal, QC: reliably commute or plan to relocate before starting work (required)
**Language**:
- English (required)
Work Location: In person
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