Department Coordinator, Corporate Services

7 months ago

Ottawa, Canada Ottawa Community Housing Full time

**Who we are**:
Ottawa Community Housing Corporation (OCHC) is the largest community housing provider in Ottawa and the second largest in Ontario. We are a non-profit organization providing social and affordable housing to more than 32,000 tenants within various communities. We aim to be a leader at providing safe and affordable homes to tenants in our communities in the City of Ottawa.

OCHC has been recognized as one of the **National Capital Region’s Top Employers for six years in a row** due to its innovative and proactive programs on diversity, equity, and inclusion, employee health and wellness and corporate culture.

OCHC is committed to creating equal opportunities for all employees and celebrates the diversity of its workplace as it mirrors the diverse communities within our beautiful city. By working together, we foster the growth of our team as well as the communities we serve.

**WE ARE PROUD BECAUSE EVERY DAY WE MAKE A DIFFERENCE**

***

**What we offer**:
Being an employee of OCHC you will have the chance to **make a positive impact where it matters** and help **your** community in more than one way On top of that, you will have access to a **comprehensive and competitive compensation & benefits package, flexible work options, professional development, health & wellness programs and more**

***What we seek**:
OCHC is currently seeking a responsible and dedicated Department Coordinator, Corporate Services, to support and coordinate a wide range of corporate and departmental activities. Under the guidance of the Chief Financial Officer, these activities include corporate governance processes, department projects, and office facility management.

**Department **Coordinator** with OCHC**:
Providing solutions and improving our tenant’s quality of life is a main priority for our organization. As the Department Coordinator, Corporate Services, **you will be a key player** in our organization to ensure the successful delivery of various projects while also playing a vital role in the development of facility management strategy for our main offices while also providing oversight to their day-to-day operations. **You will be the reason **that our organization will be able to bring positive change to the communities and help our tenants to have a better life every day.

**As a Department Coordinator, some of the things you do will include**:

- Provide expert administrative and general office support to the Chief Financial Officer and Finance, Strategic Sourcing, Legal and Governance team.
- Support and coordinate various projects, reporting and activities within the department and corporately
- Provide for and support meetings and activities of the board and committees on a regular schedule
- Support and coordinate meetings, committees, and work groups
- Undertake fact finding, research and inquiries
- Support year-end activities and audit assigned budgets, identify and flag any concerns
- Compile and analyze data from various sources and undertake quality assurance reviews
- Assist with improving and standardizing work processes and reporting tools as a member of the administrative support team
- Support the routing and response to inquiries, complaints, and other communications on behalf of the Chief Financial Officer from internal and external stakeholders, providing a high standard of customer service
- Liaise with and support effective collaboration between Chief Financial Officer’s group, and the office of the Chief Executive Officer, other departments, and external stakeholders
- Maintain files and records in keeping with approved records management practices and OCHC policies and procedures
- Assist with financial and expense management
- Assist in the design and preparation of departmental strategic planning documents
- Assist in the establishment and tracking of scorecards, work plans, and performance targets for the department
- Act as the liaison between Head Office staff and Property/Asset Management teams for day-to-day facilities and office services requests and activities.

**As a Department Coordinator, you can look forward to**:

- A hybrid workplace with unique and ever-changing work tasks every new day
- Fast-paced environment filled with exciting challenges to overcome
- Positive and rewarding interactions with various individuals
- Creating a positive change in our communities

**What you bring**:
***Education & Experience**:

- Successful completion of a post-secondary program in Office Administration, Public Administration, Business, or related discipline
- A minimum of four (4) years’ related experience with progressively more responsible administrative functions in a Finance environment
- Experience supporting board governance activities
- Basic knowledge of financial practices and terminology
- Extensive knowledge of office and administrative procedures
- Knowledge of board governance practices and procedures
- Knowledge of records management practices
- Knowledge o

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