Clerk

3 weeks ago

Victoria, Canada City of Victoria Full time

**Competition #24/86**
**Internal/External Posting**
**Closing date: April 9, 2024**

**Clerk (7 Auxiliary)**:
**People and Culture Department**

Join the City of Victoria as an Auxiliary Clerk and have the opportunity to explore new positions and embark on a dynamic career path We're looking for 7 dedicated individuals to join our team, working across various departments on an as-needed basis.

As an Auxiliary Clerk, you'll play a crucial role in supporting our city's operations, assisting different departments with administrative tasks, customer service, and more. This position offers flexibility, diversity, and the chance to gain valuable experience in a variety of municipal functions.

If you're a proactive team player with flexible available, excellent organizational skills and a passion for public service, we want you on our teams

**POSITION FUNCTION**
Perform clerical functions for various departments.

**KEY DUTIES**
Type a variety of letters, memos, reports and forms from typed or handwritten copy; compile and update manual and computerized statistical records; maintain various manual and computerized filing systems; scan a variety of documents such as letters and archival material for computerized files; edit scanned images to ensure quality.

Respond to general enquiries from other departments by providing general information; take messages and direct calls; schedule appointments and meetings and book facilities.

Perform other clerical functions such as photocopying, collating and faxing; sort and distribute mail.

Perform related duties where qualified.

**INDEPENDENCE**
Work is performed according to established procedures or assigned by supervisor and is reviewed upon completion.
Problems involving deviations from established procedures are referred to supervisor.

**WORKING CONDITIONS**
**Physical Effort**:
Sit with arms unsupported while keyboarding. (often)
**Mental Effort**:
Normal.
**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (often)
**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**
Organize and prioritize work.
Working level operation of current City of Victoria word processing and spreadsheet programs.
Operate a variety of office equipment.
Maintain accurate records.
Establish and maintain effective working relationships.
Deal with the public in a courteous and tactful manner.

**QUALIFICATIONS**
**Formal Education, Training and Occupational Certification**:
High school graduation.
**Experience**:
6 months of related experience.
or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.

**Work schedule: As needed**
**$32.09 per hour, Pay Grade 4**
**Job Code #4248**
**This is a CUPE Local 50 Position**

Education : Secondary (high) school graduation certificate
Experience : 1 to less than 7 months

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