Timekeeping Clerk

**Timekeeping Clerk**:
The Timekeeping Clerk collects reviews and cleans up all union time keeping records in the data capture system. Once errors, discrepancies and queries related to all payroll codes have been resolved, information is uplodated into the formal accounting system. To meet operational requirements, overtime and weekend work will be required at various times throughout the year. As a function of the workload, this is one of two identical job descriptions. It will require that the two incumbents co-ordinate the daily duties of the job and provide necessary coverage for short term absences. This position also provides accounting and reception services.

**Duties/Accountabilities**
- Reviews and amends timekeeping entries by Chargehands; cleans up and approves time keeping and pay rate records and uploads into payroll program
- Ensures the company has complete and accurate daily time keeping records for all unionized employees
- Discusses with Chargehands and clarify any/all questionable data input
- Provides EDC time entry training to users (Chargehands) so they understand their roles and responsibilities in the time entry system and can accurately and efficiently enter time records for their subordinates
- Gathers, verifies and submits daily reports to Seaspan corporate payroll for further processing
- Determines and enters required payroll adjustments
- Provides the liaison and necessary information with employees, their Chargehands and corporate payroll to explain pay advices and related changes
- Runs various E1 and BI reports that detail and/or summarizes payroll transactions
- Provides assistance in checking accuracy and completeness of accounts receivable invoice batches before the accountant approves and posts
- Scan accounts receivable invoices into the E1 data base
- Greeting visitors and directing them to appropriate departments, answers routine inquiries and incoming calls
- Performs general clerical functions including but not limited to receiving, sorting, forwarding incoming and outgoing mail and fax transmissions, preparing weekly courier to Seaspan Corporate offices; maintains and updates internal telephone extension list
- Other duties as the need arises

**Education and Experience**
- Grade 12
- 1-2 years office experience
- Basic knowledge of MS Office
- Experience inputting data into systems
- Courses relative to the Canadian Payroll Association would be an asset
- JD Edwards E1 experience would be an asset

**Skills, Knowledge and Required Competencies**
- Strong verbal and written communication skills
- Strong attention to detail
- Problem solving and analytical skills
- Ability to work under pressure
- Detail oriented
- Demonstrated ability to multi-task and prioritize
- Work with minimum direction