Wellness Administrative Coordinator

1 week ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

**Responsibilities include, but are not limited to**:
General coordination of HWAS programming and workshops, such as scheduling, room booking/virtual platforms, registration of students, setup (either in-person or virtual), ordering supplies, etc.
- Receiving requests for HWAS presentations and coordinating with appropriate HWAS faculty, staff and management.
- Coordination with NC departments such as Marketing, Recruitment, NCSAC, Engagement, etc.
- Overseeing advertising/ social media (in collaboration with Marketing).
- Providing support for information database (problem-solving when problems occur, initiating IT requests).
- Tracking metrics for all service provisions in HWAS: Health, Counselling, Accessibility, CDS and Wellness Peers.
- Data Collection for the Accessibility Fund for Students with Disabilities annual report to the Ministry of Colleges and Universities.
- Creation of an annual HWAS data report for Student Services management.
- Processing Payroll and new employee contracts and supporting new employee onboarding.
- Invoicing, attendance tracking and entry, taking meeting minutes.
- Respond to legal requests for personal health information according to PHIPA and FIPPA.
- Oversight of HWAS Procedure Manual and ensuring that it remains current.
- Providing support to the Directors, Health, Wellness and Accessibility Services.

**Qualifications**:

- 2 year diploma in Medical Office Administration, Office Administration, General Business or similar field of study.
- Minimum of three years practical experience in a professional office, preferably in an educational. or social services setting where confidential client records are kept and used on a regular basis.
- Excellent interpersonal and communication skills.
- Demonstrated proficiency in word processing, excel, database management and data analysis is also expected.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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