Administrative Assistant, Associate Dean

6 months ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

**Responsibilities include, but are not limited to**:

- Provides excellent customer service in communicating with faculty, students, staff, and the general public
- Provides administrative support to the Associate Dean
- Manages the Associate Dean’s schedule and electronically schedules meetings and events
- Organizes and maintains records/files including confidential files related to staff and students
- Maintains record keeping and monitoring of purchase requisitions
- Generates budget reports for the Associate Dean
- Assembles materials as required for the Associate Dean, including curriculum committees, co-ordinator meetings, open house, and special events
- Enters program loadings for full and part time faculty into Niagara College systems
- Coordinates the collection of time sheets for all part time staff and records for submission to payroll
- Completes business tasks processing data using excel to create graphs, tables and calculate data in a spreadsheet

**Qualifications**:

- Two (2) year Diploma in Office Administration, Business Administration, or similar field of study
- Three (3) years of practical office experience in office administration in an educational, government of large business environment
- Demonstrated communication, organizational, problem solving and prioritizing skills
- Proven abilities in working independently, exercising initiative and good judgement, sensitivity, and confidentiality
- Strong customer service and public relation skills
- Strong knowledge of Microsoft Office Suite (Word & Excel)

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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