Project Coordinator, Facilities Projects

4 months ago

Niagara, Canada Niagara Region Full time

**Division**:
Construction, Energy and Facilities Management

**Important Notices & Amendments**:
**The Project Coordinator, Facilities Projects will be eligible to participate in the Hybrid Work Model, whereby they would be able to work 50% of their time at home and 50% in office.**

**Temporary Duration**:
Approximate Duration: 2 years

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.

For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

**Don’t have every qualification?**

**Job Summary**:
Salary Pending Review

Reporting to the Senior Project Manager, the Project Coordinator is responsible for assisting in various day-to-day activities associated with managing capital projects. This role coordinates with various individuals (internal and/or external), as directed by the Senior Project Manager, to facilitate planning, execution, monitoring and reporting. In addition, the role is responsible for financial, project and administrative support, and for project specific communication & collaboration within cross functional teams. The role is required to independently manage some Tier 3 projects as required and under the direction of the Senior Project Manager.

**Education**:

- Post-secondary diploma in Civil, Mechanical, Electrical or Environmental Engineering or a related discipline.
- An equivalent combination of education, experience and qualifications may be considered.
- Post-secondary degree in Civil, Mechanical, Electrical, Environmental Engineering or a related discipline.
- Additional training in ISO55000 methods/approaches, Reliability Engineering and Accounting/Finance

**Knowledge**:

- 2 to 5 years of project coordination experience, preferably in municipal infrastructure.
- Registered with the Ontario Association of Certified Engineering Technicians and Technologists.
- Knowledge of project management tools/software.
- Knowledge file management, transcription, and other administrative procedures.
- Certified with the Ontario Association of Certified Engineering Technicians and Technologists.
- Project Management Professional (PMP) designation is preferred.
- Designation as a Professional Engineer with the PEO is preferred.

**Responsibilities**:
**_ Project Coordination (30% of time)_**:

- Ensures projects adhere to framework and all documentation is maintained appropriately.
- Coordination of project schedule, scheduling workshops, inviting correct attendees, coordinating facilities, managing resources needed to execute project deliverables.
- Prepares agendas and coordinate team meetings supporting project management team.
- Reviews and circulates meeting minutes and follow up on action items.
- Prepares and edits project documentation.
- Ensures all documentation is complete, properly formatted (according to project requirements), versioned and stored in the appropriate locations.
- Assists with preparing RFP and RFQ documents.
- Identifies bottlenecks, risks and opportunities and look for strategic insights. Be the escalation point for project specific issues.
- Reviews and helps inform on project changes.
- Maintains project documentation on changes to project (i.e., scope, budget, schedule, risks, and stakeholder issues).
- Identifies for opportunities for continuous improvement in project processes, reporting and resourcing.
- Assists the Senior Project Manager with warranty and deficiency management.

**_Project Monitoring and Reporting (30% of time)_**:

- Attends regular site visits to monitor project progress.
- Maintains and monitors project schedules, milestone deliverables, work hours, budgets and expenditures.
- Ensures project management logs and action items are up to

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