Accounts Payable Coordinator

5 months ago


Toronto, Canada Mattr Full time

Mattr

***:
Process all invoices for payment for both the business unit. Prepare all inter-company invoices for payment. Properly match invoices with receiving documents and purchase orders and assign coding to all expense reports and invoices. Promptly obtain payment approval for service type invoices. Prepare cheque runs in conformance to Mattr procedures and extend payment days and dollars. Reconcile Accounts Payable Sub-ledger to the General Ledger. Point of contact for all vendor communications. Greater attention to vendor management & problem resolution required as part of the role.

**DUTIES**:
ACCOUNTS PAYABLE PROCESSING
Review & forward vendor invoices to third party software Pagero for three-way match back into IFS for further review & processing.
For invoices not routed or matched through Pagero duties would include below:
Match invoices for inventory items to purchase orders and receiving documents.
Match invoices for non-inventory items to purchase requisitions for services or travelling requisitions for materials and supplies.
Check that pricing on the invoice agrees with the purchase order, purchase requisition or travelling requisition
Check extensions and coding.
Check that the quantities invoiced agree to the receiving document and that the receiving document has been signed by the receiver.
Resolve pricing discrepancies with the Purchasing department or the requisitioner.
Resolve quantity discrepancies with the receiver.
Verify that expense reports and cheque requisitions are properly signed and authorized.
Ensure that invoice values do not exceed the purchase authority of the purchasing department or the requisitioner as defined in the purchasing procedure.
Verify vendor information and account coding on all items to be input to the IFS operating system.
Verify Invoices to Statements.
Ensure invoices are in balance for final posting
Input matched and coded invoices, expense reports and cheque requisitions into the IFS operating system in batches. Verify that the vendor and coding in the system matches the invoice.
File all unmatched invoices, purchase orders, purchase requisitions, travelling requisitions and receiving reports.
Review AP vouchers to ensure compliance with Bill 198 requirements for 3-way match, authorization, coding and timing of purchase in correct financial timeframe.
Resolve and correct any posting, matching of receipts problems that may arise on invoices.
File all matched and processed invoices that are pending for payment.
Ensure Received not invoiced and Open Purchase order report is kept current for A&I NA
Promptly reply to all payment inquiries.
Maximize discounts taken.
Code all GST and QST charges to the appropriate accounts to maximize tax deductions.
Prepare payments between the Canadian and United States legal entities and assist with the reconciliation of the inter-company accounts.

PAYMENT PROCESSING
Prepare bi-weekly vendor payment runs for invoices that are due for payment in compliance with working capital initiatives.
Match all supporting documentation and get preliminary approval from the Finance Manager.
Forward approved cheque batches to authorized cheque signers for signature.
File all paid invoices in a timely and orderly fashion.

GENERAL ACCOUNTING
Reconciliation of the accounts payable sub-ledger to the general ledger.
Assist the Controller and the Accounting Manger as required.

EHS
Compliance with Corporate and legal health and safety requirements.

**REQUIREMENTS**:
3 to 5 years of related experience
Minimum Community College Education
General accounts payable knowledge and some accounting training
Good interpersonal skills as the job requires interaction with vendors and all levels of A&I personnel
Experience using IFS, Excel and Word
Problem resolution & negotiation skills



  • Toronto, Canada Core Development Group Full time

    **Accounts Payable Coordinator** **Position Summary**: Reporting to the Controller, the Accounts Payable Coordinator will perform tasks with respect to processing all Core’s group data entry and payment function, account reconciliation, and vendor communication. Key responsibilities include: - Perform full cycle Accounts Payable (moderate volume) -...


  • Toronto, Canada TNT - The New Trend Full time

    **Accounts Payable Coordinator** TNT - The New Trend, a designer fashion retailer based in Toronto, is currently looking for a talented individual to assist their accounting department with their Accounts Payables. As our Accounts Payable Coordinator you will be working closely with the Controller to closely manage full cycle A/P processes and maintain...


  • Toronto, Canada TNT - The New Trend Full time

    **Accounts Payable Coordinator** TNT - The New Trend, a designer fashion retailer based in Toronto, is currently looking for a talented individual to assist their accounting department with their Accounts Payables. As our Accounts Payable Coordinator you will be working closely with the Controller to closely manage full cycle A/P processes and maintain...


  • Toronto, Canada Crowe Soberman LLP Full time

    **Accounts Payable Coordinator** Reporting to the Director of Finance, the Accounts Payable Coordinator manages the day-to-day payment processes of the firm. The Accounts Payable Coordinator should have experience in a professional services firm and be comfortable working in a fast-paced environment. **Duties and Responsibilities**: - Perform daily...


  • Toronto, Canada CBI Health Full time

    **Accounts Payable Coordinator** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:Cadillac Fairview is seeking an experienced Accounts Payable Coordinator to join our team. As an Accounts Payable Coordinator, you will be responsible for the timely and accurate preparation and input of invoice batches into finance systems. This role is also responsible for reviewing, approving, and supporting invoices and expenses before...


  • Toronto, Canada Fer-Pal Infrastructure Full time

    The Accounts Payable Coordinator reports to the Accounts Payable Manager and works closely with the Fer-Pal accounting team. The role is responsible for completing payments, assisting with cheque runs, and controlling expenses by receiving, processing, verifying and reconciling invoices in a timely and efficient manner. This position is located at...


  • Toronto, Canada Goodmans LLP Full time

    Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties. **What makes Goodmans a great place to work?** Knowing you are part of a team...


  • Toronto, Canada Circle of Care, Sinai Health Full time

    Job Description **We are looking for**: a full-time permanent Accounts Payable Coordinator **Salary**: Commensurate with experience **Hours of Work**: 34 hours/week. Hybrid work from home environment. **Reports to**: Senior Financial Analyst **Responsibilities**: - Review payable invoices for accuracy and ensure that there has been authorization for the...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:Cadillac Fairview is seeking a highly skilled Accounts Payable Coordinator to join our team. As a key member of our finance department, you will be responsible for the timely and accurate preparation and input of invoice batches into our finance systems.Key Responsibilities:Process invoice batches into CF Voyager systemReview and approve...


  • Toronto, Canada Community Full time

    Community is a creative lifestyle communication agency that caters to a diverse and discerning group of clients. Our number one goal has always been to deliver. We deliver on commitments, we deliver on effective strategies, we deliver distinctive and focused ideas, and we do so with passion and integrity. Each member of our talented team brings something...


  • Toronto, Canada Sunnybrook Health Sciences Centre Full time

    **Contract End date**:9/4/2026** **Summary of Duties**: - Generate and analyze department performance (KPI) reports for management review - Subject matter expert for SAP A/P with respect to resolving system related issues encountered - Create adhoc reports in response to requests from management or other parties either through SAP or using Excel -...


  • Greater Toronto Area, Canada fgf brands Full time

    **Job Description**: **Accounts Payable Coordinator** **We’re a naan traditional company** Reporting to the Accounting Team Leader, you will perform day-to-day accounts payable functions in a fast-paced food manufacturing environment. **What FGF Offers**: - FGF believes in Home Grown Talent, accelerated career growth with leadership training....


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:The Accounts Payable Coordinator will be responsible for the timely and accurate preparation and input of invoice batches into finance systems, providing Business Units with current expense data for monthly reporting. This role will also ensure that invoices and expenses are properly reviewed, approved, and supported before payments are...


  • Toronto, Canada Neighbourly Pharmacy Full time

    **Job description** **About Us**: **Neighbourly Pharmacy is Canada's largest and fastest-growing network of community pharmacies. With over 290 locations, our team of experienced industry leaders are passionate about providing exceptional patient care to our communities. We know that our people are our most valuable asset, and we take pride in helping our...

  • Accounts Receivable

    5 months ago


    Toronto, Canada Crowe Soberman LLP Full time

    Reporting to the Finance Manager, the AP/AR Coordinator manages the day-to-day collection and payment processes of the firm. The AP/AR Coordinator should have experience in a professional services firm and be comfortable working in a fast-paced environment. **Major Responsibilities**: - Perform daily payable duties including vendor invoices, employee...

  • Accounts Receivable

    5 months ago


    Toronto, Canada Crowe Soberman LLP Full time

    Reporting to the Finance Manager, the AP/AR Coordinator manages the day-to-day collection and payment processes of the firm. The AP/AR Coordinator should have experience in a professional services firm and be comfortable working in a fast-paced environment. **Major Responsibilities**: - Perform daily payable duties including vendor invoices, employee...


  • Toronto, Canada Duca Full time

    **Why DUCA?** At DUCA, we strive for excellence in everything we do. Our commitment to **_Do more, Be more, Achieve more_** is what sets us apart and drives our company culture. DUCA’s impact goes beyond our financial solutions - we're dedicated to making a real difference in the lives of our members and in our community. We believe our employees are our...


  • Toronto, Canada Dentalcorp Canada Full time

    **Who you are** You are a service-oriented individual who is excited to be a part of a fast-growing organization that enables the best to be even better. You are experienced in full-cycle Accounts Payable but are looking for the opportunity to continue your learning and drive change within an exciting industry. You love working in a collaborative team...


  • Toronto, Canada Vistek LTD Full time

    PRINCIPAL FOCUS: Reporting to the Accounts Payable Supervisor and indirectly to Controller of Vistek, the incumbent in the role of Accounts Payable Coordinator is responsible for administrative duties and payments of Accounts Payable invoices and expenses. Working with the Accounting team interfaces with various departments including, Purchasing, Warehouse,...