Invoicing Administrator

6 months ago


Mississauga, Canada Total Power Limited Full time

**Service Invoice Administrator**

**We Offer**
- 100% Employer Paid Medical and Dental Benefits
- Employer RRSP Matching Program
- Annual Health/Wellness Spending Accounts
- Professional Growth & Development

**What You’ll Do - The Role (Responsibilities)**
- Monitor multiple National Smart Lists to determine available calls that can be invoiced.
- Create Customer invoices for contractual Field Service work performed. Ensure accuracy in amounts compared to contract.
- Monitor return invoice inbox for customer correspondence and rejected invoices.
- Follow-up with the branches, technicians for completion of documentation.
- Verify that all supporting documentation is attached to each invoice.
- Metrics set in place with monthly goals to be achieved.
- Attend quarterly meetings and be ready to share ideas revolving around invoicing.
- Work with Customer Service to ensure that all schedule contract work is completed and invoiced monthly.
- Confirm that the value invoiced aligns with the scope of work.
- Interact with other department personnel to ensure accurate accounting on all invoices.
- Ensure all related company documents are accurate, professional, spell checked, and aesthetically pleasing for all our customers, and suppliers.
- Work with the Customer Support Manager and contracts department to establish policies, practices, and systems to improve the invoicing function and process.
- Other tasks and responsibilities as may be required from time to time consistent with the position of Invoicing Administrator and the job description and duties set out herein.

**What You Need (Requirements)**
- Minimum 2 years’ similar work experience in a corporate environment
- Related post-secondary education preferred, or similar in education and experience.
- Working experience in CRM and Wennsoft products.
- Excellent computer skills. General understanding of computerized accounting systems.
- Excellent working knowledge of Microsoft Office.
- Good organizational, time management and prioritizing skills.
- Strong problem identification resolution skills.
- Adhere to all Health and Safety rules and recommendations, never making compromises in a situation that is potentially unsafe.
- In the case of a power outage or declared State of Emergency by any level of Government in Ontario, be available for work.

**Working Conditions**
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Lifting or moving up to 10lbs may be required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Work experience in a corporate environment: 2 years (preferred)
- Previous Invoice & billing experience in similar industry: 2 years (required)
- Excellent Customer Service: 2 years (required)

Work Location: In person



  • Mississauga, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Operations Service Administrator (invoicing) to join our amazing culture at our Halifax location. The Service Administrator accurately executes service ** work order invoicing** practices for Convergint Canadian locations in accordance with our company and customers invoicing requirements. In...


  • Mississauga, Canada Standard Mechanical Systems Limited Full time

    We are currently seeking a full time, Invoicing Administrator for our Head Office, Mississauga, Ontario. - Invoicing duties (Manual and Computer based) - Taking service calls and assisting with customer queries - Compiles, tracks and reports on information relevant to project assignment from multiple sources - Working with AP Purchase Orders - Proficient in...

  • Invoice Administrator

    6 months ago


    Mississauga, Canada Watson Gloves Full time

    Are you interested in growing your career with Watson Gloves? _ **WATSON GLOVES: Who We Are**: With 105 years of experience, Watson Gloves is Canada’s single source for PPE hand protection: at work, at home, at play. We are a **Family **-owned company that is committed to providing **Authentic **and **Fun **experiences for our people and our customers. We...


  • Mississauga, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Service Billing Administrator (invoicing) to join our amazing culture **at either our Halifax, Moncton, Montreal, Ottawa or Mississauga locations.** The Service Administrator accurately executes service** work order invoicing** practices for Convergint Canadian locations in accordance with our...

  • Invoicing Specialist

    7 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    6 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    6 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    3 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    7 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....


  • Mississauga, Canada Bureau Veritas Full time

    Bureau Veritas is looking for a **_ Administrative Assistant -_**_Invoicing and Collections _**_Support, _**_Environmental Central Invoicing _Team_ - ( Full time )_ **As a **_Administrative Assistant _**, your main responsibilities are as below**: - Work with Accounting where required. - Work with regional staff and CIT to maintain / improve invoice...


  • Mississauga, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Operations Service Administrator (invoicing) to join our amazing culture **at either our Halifax, Ottawa or Mississauga locations.** The Service Administrator accurately executes service ** work order invoicing** practices for Convergint Canadian locations in accordance with our company and...

  • Invoice Analyst

    5 months ago


    Mississauga, Canada Bombarbier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies.  Why join us? Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric...


  • Mississauga, Canada Total PowerGen Solutions Full time

    **Service Invoicing Specialist** **We Offer** - 100% Employer Paid Medical and Dental Benefits - Employer RRSP Matching Program - Annual Health/Wellness Spending Accounts - Professional Growth & Development **What You’ll Do - The Role (Responsibilities)** - Monitor multiple National Smart Lists to determine available calls that can be invoiced. - Create...


  • Mississauga, Canada Cielo IntExt Full time

    McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a...


  • Mississauga, Canada Total Cart Management Canada Full time

    **About us** Total Cart Management is a proudly Canadian-based maintenance program that ensures a safe & clean shopping experience. Our head office team manages all the administrative, accounting, operational and IT activities to service both corporate and independent retailers. **Roles & Responsibilities** - Generate schedules for technicians based on...


  • Mississauga, Canada Kuehne+Nagel Full time

    Are you thinking about advancing your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Mississauga Branch is looking for a new Invoicing Specialist to join our Sea Logistics team. ** Your Role**: As our Invoicing Specialist, you will be responsible for performing invoices for our customers and complete...


  • Mississauga, Ontario, Canada Hatch Full time

    Hatch is a global firm with over 65 years of experience in mining, energy, and infrastructure. As part of our Shared Services group, we support the business achieve their goals through strong technical capabilities.About the RoleWe are seeking a highly motivated Finance and Revenue Specialist to join our Canadian Invoicing team. This individual will be...


  • Mississauga, Canada TJX Canada Full time

    **Annette discovered PURPOSE working at TJX** Annette comes into work every day inspired by our mission and eager to contribute to it. What do you want to add while you're here? with our diverse Associates is part of Sangeetha's everyday role. When you work with us, you too will be part of our dynamic culture where every day will be full of new opportunities...


  • Mississauga, Canada TJX Canada Full time

    **Annette discovered PURPOSE working at TJX** Annette comes into work every day inspired by our mission and eager to contribute to it. What do you want to add while you're here? with our diverse Associates is part of Sangeetha's everyday role. When you work with us, you too will be part of our dynamic culture where every day will be full of new...


  • Mississauga, Canada IT Unlock Consulting Full time

    We are looking for **Administrative Assistant** who have 4 years of relevant experience of invoice management, PCN tasks, Workday administration duties, and contract management and fluency in Microsoft Excel. **Job Types**: Full-time, Fixed term contract **Salary**: $15.00-$18.00 per hour Schedule: - 8 hour shift - Day shift - Monday to...