Invoicing Administrator

3 months ago


Mississauga, Canada Total Power Limited Full time

**Service Invoice Administrator**

**We Offer**
- 100% Employer Paid Medical and Dental Benefits
- Employer RRSP Matching Program
- Annual Health/Wellness Spending Accounts
- Professional Growth & Development

**What You’ll Do - The Role (Responsibilities)**
- Monitor multiple National Smart Lists to determine available calls that can be invoiced.
- Create Customer invoices for contractual Field Service work performed. Ensure accuracy in amounts compared to contract.
- Monitor return invoice inbox for customer correspondence and rejected invoices.
- Follow-up with the branches, technicians for completion of documentation.
- Verify that all supporting documentation is attached to each invoice.
- Metrics set in place with monthly goals to be achieved.
- Attend quarterly meetings and be ready to share ideas revolving around invoicing.
- Work with Customer Service to ensure that all schedule contract work is completed and invoiced monthly.
- Confirm that the value invoiced aligns with the scope of work.
- Interact with other department personnel to ensure accurate accounting on all invoices.
- Ensure all related company documents are accurate, professional, spell checked, and aesthetically pleasing for all our customers, and suppliers.
- Work with the Customer Support Manager and contracts department to establish policies, practices, and systems to improve the invoicing function and process.
- Other tasks and responsibilities as may be required from time to time consistent with the position of Invoicing Administrator and the job description and duties set out herein.

**What You Need (Requirements)**
- Minimum 2 years’ similar work experience in a corporate environment
- Related post-secondary education preferred, or similar in education and experience.
- Working experience in CRM and Wennsoft products.
- Excellent computer skills. General understanding of computerized accounting systems.
- Excellent working knowledge of Microsoft Office.
- Good organizational, time management and prioritizing skills.
- Strong problem identification resolution skills.
- Adhere to all Health and Safety rules and recommendations, never making compromises in a situation that is potentially unsafe.
- In the case of a power outage or declared State of Emergency by any level of Government in Ontario, be available for work.

**Working Conditions**
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Lifting or moving up to 10lbs may be required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Work experience in a corporate environment: 2 years (preferred)
- Previous Invoice & billing experience in similar industry: 2 years (required)
- Excellent Customer Service: 2 years (required)

Work Location: In person



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