Bilingual Invoice Clerk

4 weeks ago

Mississauga, Canada Total Cart Management Canada Full time

**About us**

Total Cart Management is a proudly Canadian-based maintenance program that ensures a safe & clean shopping experience. Our head office team manages all the administrative, accounting, operational and IT activities to service both corporate and independent retailers.

**Roles & Responsibilities**
- Generate schedules for technicians based on service request locations and Canadian geography utilizing GPS systems.
- Manage service requests in company software (Flynn) and vendor portals.
- Professionally contact clients to acquire missing information from service requests.
- Verify work order budgets and submit estimates/proposals when necessary.
- Ensure timely response to accounting inquiries regarding work completion dates, work order numbers, and purchase orders.
- Review the accuracy of time and attendance reporting to ensure compliance with legal requirements.
- Procure all supporting documentation including copies of invoices, work orders, on-site worksheets and proof of delivery (POD), for uploads.
- Verify purchase order budgets and submit DNE (do not exceed) increase requests as needed.
- Provide support for regions including Quebec and the Maritime provinces.

**Required Skills**:

- Strong organizational skills to manage large volumes of work orders (approximately 180+ WOs)
- Proficiency in MS Word and Excel
- Strong problem-solving and decision-making abilities, and collaboration with a team.
- Willingness to learn new software systems such as scheduling platforms (Flynn) and vendor invoice platforms.

**Qualifications**
- Bilingual in French & English (written and verbal) is required.
- High school diploma, a degree in accounting, finance, business administration or related field
- Knowledge of basic accounting principles
- Accounting 1 - 2 years preferred

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you eligible to work in Canada?

**Experience**:

- vendor management: 2 years (preferred)
- Accounts payable: 1 year (preferred)

Work Location: In person

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