Invoicing Administrator

7 months ago


Mississauga, Canada Convergint Technologies Ltd Full time

Convergint is looking for a team-oriented, results-driven, Operations Service Administrator (invoicing) to join our amazing culture at our Halifax location. The Service Administrator accurately executes service
** work order invoicing** practices for Convergint Canadian locations in accordance with our company and customers invoicing requirements. In addition, you will provide service and administration support as required during peak times to best serve our customers, colleagues and Convergint.
**Who You Are**

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

**Who We Are**

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

**What you’ll do with “Our Training and Your Experience”**
- Provide timely and accurate generation of service invoices monitoring corporate margins and paying close attention to our customer invoicing requirements.
- Communicate invoicing details to our customer and obtain customer Purchase Orders when required to ensure prompt payment.
- Provide first level of Work Order approvals verifying accuracy from purchase order details to vendor invoice details.
- Review aged report monthly and investigate outstanding invoicing issues with the Accounts Receivable department.
- Collaborate data and generate various reporting to support measurements against corporate Key Performance Indicators (KPI’s).
- Accurate and prompt filing of service invoices, timesheets and miscellaneous documents. This includes annual archiving in support of our corporate Records Retention policy.
- Support in handling incoming customer calls for Canadian locations, including service dispatching, tracking and scheduling of calls, entering new sites, modifying existing sites and handling general inquiries.
- Provide service administrative support as required. This includes compiling customer activity reports, work order history reports, customer financial reporting, typing assignments such as quotations and maintenance documentation.
- Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.

**What You’ll Need**
- Exceptional customer service skills and ability to work under pressure.
- Excellent Microsoft Outlook, Excel, Word and Power Point skills.
- Excellent financial knowledge and skills— understand financials such as accounts receivable/payable, purchase orders, work orders, etc.
- Solid organizational skills and the ability to handle multiple projects tasks simultaneously.
- Excellent attention to detail.
- Strong verbal, written and interpersonal communication skills
- Strong flexibility to adapt to changing priorities and direction in a dynamic work environment.
- Shows initiative - regularly engages in proactive behavior and looks for opportunities
- Good ability to facilitate a collaborative working environment for customers and team members
- Flexibility with some overtime requirements on evenings or weekends

**Requirements**:

- Diploma and/or certificate in Business Administration or related office experience required.
- Minimum of two years of previous, relevant office experience preferred.

**Company Benefits and Perks**

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

- Company Holidays and Paid Time Off
- Fun & Laughter Day Off
- Immediate comprehensive benefit plan (medical, dental, etc.)
- Employer contribution to RRSP;
- Work environment committed to safety;
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Corporate Social Responsibility Day
- And much more

**Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.**

ATL



  • Mississauga, Canada Total Power Limited Full time

    **Service Invoice Administrator** **We Offer** - 100% Employer Paid Medical and Dental Benefits - Employer RRSP Matching Program - Annual Health/Wellness Spending Accounts - Professional Growth & Development **What You’ll Do - The Role (Responsibilities)** - Monitor multiple National Smart Lists to determine available calls that can be invoiced. - Create...


  • Mississauga, Canada Standard Mechanical Systems Limited Full time

    We are currently seeking a full time, Invoicing Administrator for our Head Office, Mississauga, Ontario. - Invoicing duties (Manual and Computer based) - Taking service calls and assisting with customer queries - Compiles, tracks and reports on information relevant to project assignment from multiple sources - Working with AP Purchase Orders - Proficient in...

  • Invoice Administrator

    6 months ago


    Mississauga, Canada Watson Gloves Full time

    Are you interested in growing your career with Watson Gloves? _ **WATSON GLOVES: Who We Are**: With 105 years of experience, Watson Gloves is Canada’s single source for PPE hand protection: at work, at home, at play. We are a **Family **-owned company that is committed to providing **Authentic **and **Fun **experiences for our people and our customers. We...


  • Mississauga, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Service Billing Administrator (invoicing) to join our amazing culture **at either our Halifax, Moncton, Montreal, Ottawa or Mississauga locations.** The Service Administrator accurately executes service** work order invoicing** practices for Convergint Canadian locations in accordance with our...

  • Invoicing Specialist

    6 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    6 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    7 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    3 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....

  • Invoicing Specialist

    7 months ago


    Mississauga, Canada Howe Gastmeier Chapnik Limited Full time

    **Your opportunity** As our new Invoicing Specialist, you’ll be a key member of our administrative team, ensuring that our high volume of invoices get sent out each month with a high degree of accuracy and professionalism. Responsiveness, a service-oriented mindset, and the ability to manage multiple competing priorities will be critical to your success....


  • Mississauga, Canada Bureau Veritas Full time

    Bureau Veritas is looking for a **_ Administrative Assistant -_**_Invoicing and Collections _**_Support, _**_Environmental Central Invoicing _Team_ - ( Full time )_ **As a **_Administrative Assistant _**, your main responsibilities are as below**: - Work with Accounting where required. - Work with regional staff and CIT to maintain / improve invoice...


  • Mississauga, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Operations Service Administrator (invoicing) to join our amazing culture **at either our Halifax, Ottawa or Mississauga locations.** The Service Administrator accurately executes service ** work order invoicing** practices for Convergint Canadian locations in accordance with our company and...

  • Invoice Analyst

    5 months ago


    Mississauga, Canada Bombarbier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies.  Why join us? Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric...


  • Mississauga, Canada Total PowerGen Solutions Full time

    **Service Invoicing Specialist** **We Offer** - 100% Employer Paid Medical and Dental Benefits - Employer RRSP Matching Program - Annual Health/Wellness Spending Accounts - Professional Growth & Development **What You’ll Do - The Role (Responsibilities)** - Monitor multiple National Smart Lists to determine available calls that can be invoiced. - Create...


  • Mississauga, Canada Cielo IntExt Full time

    McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a...


  • Mississauga, Canada Total Cart Management Canada Full time

    **About us** Total Cart Management is a proudly Canadian-based maintenance program that ensures a safe & clean shopping experience. Our head office team manages all the administrative, accounting, operational and IT activities to service both corporate and independent retailers. **Roles & Responsibilities** - Generate schedules for technicians based on...


  • Mississauga, Canada Kuehne+Nagel Full time

    Are you thinking about advancing your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Mississauga Branch is looking for a new Invoicing Specialist to join our Sea Logistics team. ** Your Role**: As our Invoicing Specialist, you will be responsible for performing invoices for our customers and complete...


  • Mississauga, Ontario, Canada Hatch Full time

    Hatch is a global firm with over 65 years of experience in mining, energy, and infrastructure. As part of our Shared Services group, we support the business achieve their goals through strong technical capabilities.About the RoleWe are seeking a highly motivated Finance and Revenue Specialist to join our Canadian Invoicing team. This individual will be...


  • Mississauga, Canada TJX Canada Full time

    **Annette discovered PURPOSE working at TJX** Annette comes into work every day inspired by our mission and eager to contribute to it. What do you want to add while you're here? with our diverse Associates is part of Sangeetha's everyday role. When you work with us, you too will be part of our dynamic culture where every day will be full of new opportunities...


  • Mississauga, Canada TJX Canada Full time

    **Annette discovered PURPOSE working at TJX** Annette comes into work every day inspired by our mission and eager to contribute to it. What do you want to add while you're here? with our diverse Associates is part of Sangeetha's everyday role. When you work with us, you too will be part of our dynamic culture where every day will be full of new...


  • Mississauga, Canada IT Unlock Consulting Full time

    We are looking for **Administrative Assistant** who have 4 years of relevant experience of invoice management, PCN tasks, Workday administration duties, and contract management and fluency in Microsoft Excel. **Job Types**: Full-time, Fixed term contract **Salary**: $15.00-$18.00 per hour Schedule: - 8 hour shift - Day shift - Monday to...