Office Services Assistant
5 months ago
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.
**SUMMARY OF RESPONSIBILITIES**
We are seeking a permanent, full-time Office Services Assistant to join our Halifax office to provide administrative support to the firm. You will be in a key role to create a welcoming environment for our clients and visitors at all times. Your required skills and knowledge include:
- Provide reception coverage support by professionally receiving visitors and clients, transferring calls and messages, and directing traffic throughout the work day;
- Provide assistance with coordinating the receiving and shipping of documents and packages;
- Clean, prepare and set up boardrooms/meeting rooms;
- Provide coffee, refreshments and catering for meetings;
- Keep kitchens tidy and well stocked;
- Provide coverage in the document centre, responsible for copying, printing, scanning and binding documents;
- Other duties as assigned.
**SKILLS AND QUALIFICATIONS**
- Minimum of 1 year administrative experience in a legal/or business environment;
- Demonstrated ability to provide superior customer service and place value on being a positive and professional ambassador of the Firm;
- Ability to work independently, follow instructions with mínimal supervision and take initiative;
- Flexibility to adapt to different tasks and to a diverse group of individuals;
- Ability to use good judgement and be resourceful;
- Must have proficient computer skills and demonstrate professional phone etiquette;
- Ability to communicate in a professional manner with lawyers and team members;
- Willingness to learn and contribute to the team;
**Cox & Palmer provides a competitive compensation and benefits package including**:
- A generous paid vacation allowance
- Three "flex days" per year
- Paid sick days
- Firm paid Health, Dental, and Life Insurance plans
- Group Pension Plan with employer matching contributions
- Employee and Family Assistance Program
- An annual Health and Fitness Allowance
- Group RRSP and TFSA programs
Tammy Goodwin
Manager, Legal Support Services, Halifax, NS
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