Administrative Secretary
3 months ago
Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
**Work setting**:
- Finance and insurance
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Oversee the preparation of reports
- Establish and implement policies and procedures
- Carry out administrative activities of establishment
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- MS Excel
- MS Office
- MS Word
**Transportation/travel information**:
- Public transportation is available
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
**Personal suitability**:
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Efficient interpersonal skills
**Long term benefits**:
- Group insurance benefits
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
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