Coordinator, Green Municipal Fund

5 months ago

Ottawa, Canada Federation of Canadian Municipalities Full time

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

**Position**

**C**oordinator, Green Municipal Fund (7 positions available**:(**Operations, Capacity Development, Adaptation, Community Canopies, Funding Services, Programs, Lending Unit)**

**Department**

**Growth & Development - Green Municipal Fund (GMF)
- FCM Programs**

**Classification**

**Level 3**

**Salary**

**Our salaries generally range from $56,500 - $63,000, and are based on qualifications and experience**

**Languages**

**English required, French is an asset**

**Term**

**Permanent Full-Time**

**Location**

**Hybrid (Ottawa)**

**Why GMF is the place for you**

At GMF, we empower our people to create change where it has the most impact - municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm's length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).

Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.

**You in this role**:
The Coordinator, Green Municipal Fund (GMF) provides direct administrative and operational assistance to a dedicated unit within the Green Municipal Fund as well as providing support to the unit’s team to design, coordinate and implement cross-unit initiatives resulting in greater organizational efficiency. Key responsibilities include providing comprehensive and efficient administrative support, including monitoring calendars and daily schedules, developing and managing contracts, assessing priorities, coordinating and supporting meeting and event logistics, taking meeting minutes, organizing staff and external stakeholder meetings/retreats, etc. The future of work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centred approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive and anti-racist organization.

The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the Coordinator, Green Municipal Fund works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

**What you’ll be doing**:

- Leads organization lifecycle projects (design, coordination, and implementation) with the direction of their leader.
- Supports their unit in designing and delivering inter-departmental and cross-departmental projects related to organizational risk management, internal communications, audit and evaluation, corporate climate reporting and organizational effectiveness.
- Supports the development and monitoring of their unit’s annual performance and develops reports in Power BI.
- Analyses and develops evaluation reports of specific Unit initiatives (as needed).
- Documents standardized operating processes and develops training materials, and other documents as needed to enable successful implementation of new processes, workflows and systems. The incumbent works with their peers in other units to validate the processes gaining buy-in and support for implementation.
- Establishes and maintains relationships with third parties/vendors overseeing contract implementation.
- Coordinates team activities (scheduling of weekly/quarterly team meetings, planning retreats, coordination of team building activities, booking of rooms/venues, maintaining rolling agenda, note taking, file management, software subscriptions, etc.).
- Provides administrative support to meet operational needs of the teams (oversees the development and amendments of contracts and verifies, codes, and processes invoices and expense claims, ensuring FCM financial guidelines and any terms of contracts are respected).
- Coordinates all travel, meeting, and conference logistics. Prepares relevant materials and tracks expenditures in relation to travel and meeting logistics.
- Verifies, codes, and processes invoices, Visa statements, and expense claims. Ensures financial guidelines and any terms of contracts are respected. Supports Senior Leader i

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