Coordinator, Funding Services

6 months ago

Ottawa, Canada Federation of Canadian Municipalities Full time

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

**Position**

**Coordinator, Funding Services (2 Roles Adaptation, Community Canopies)**

**Department**

**Growth & Development - Green Municipal Fund (GMF) - Client & Funding Services**

**Classification**

**Level 3**

**Salary**

**Our salaries generally range from $56,500 - $63,000, and are based on qualifications and experience**

**Languages**

**Bilingualism (English and French) is required**

**Term**

**Permanent Full-Time**

**Location**

**Hybrid (Ottawa)/Remote (Canada)**

**Why GMF is the place for you**

At GMF, we empower our people to create change where it has the most impact - municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm's length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).

Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.

**You in this role**:
The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the Project Coordinator works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

**What you’ll be doing**:

- Assists the Project Officer in the logistics of the Peer Review process, ensuring documents are accessible by the peer Reviewers; enters reviewer results in CRM and extracts de-brief comments for the applicants;
- Drafts contracts in accordance with pre-established templates and content information supplied by Project Officers and Manager.
- Receives and processes the applicants’ disbursement requests, identifies any problems with invoices or missing information, provides information to Project Officers.
- Types, formats, proofreads and sends correspondence to applicants with pre-established templates.
- Acts as key liaison between Project Officers and other FCM staff related to status of GMF funding initiatives (including Finance, Legal, and Outreach), coordinates input, tracks documents and deadlines and provides follow-up as needed.
- Manages all electronic and hard copy filing (including creating folders for Finance, scanning letters, contracts and reports, archiving, etc.) and updates database.
- Responsible for revising and updating the procedures manual and correspondence templates including developing new or revising existing templates to respond to changes in procedures.
- Verifies, codes, and processes invoices and expense claims. Ensures financial guidelines and any terms of contracts are respected.
- Once contracted, coordinates fulfillment of recipient reporting requirements; conducts interim status update calls with recipients regarding the various obligations contained in the contract, and documents and reports on overall health of projects based on calls;
- Assists the Project Officer in reviewing final project reports in accordance with contract scope of work and deliverables and in writing disbursement recommendations; prepares disbursement requisition form;
- Contributes to the development and continuous improvement of new or existing procedures that increase the efficiency of the funding process and improves the client’s experience;
- Participates as required in cross-functional team project work and meetings for FCM Programs department or in FCM-wide initiatives.
- Provides back-up support to other Project Coordinators and Funding Assistants, Funding Services, as required.
- May be called upon to undertake projects or other administrative duties as needed.

**Your skills make us better**:
You bring:
**Education**:

- Post-secondary education specialized in office administration, business administration, project management or a related discipline, or equivalent education and work experience.

**Experience**:

- A minimum of three years’ work experience with a focus on the evaluation of contracts or grant and loan programs.

**Knowledge**:

- Strong knowledge and understanding of the funding / granting process and where adherences to such processes are non-negotiable.
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