Project Assistant, Funding Services

2 weeks ago

Ottawa, Canada Federation of Canadian Municipalities Full time

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

**Position**

**Project Assistant, Funding Services**

**Department**

**G&D - GMF - Client & Funding Services**

**Classification**

**Level 2**

**Salary**

**Our salaries generally range from $51,00 - $58,000, and are based on qualifications and experience**

**Languages**

**English & French are Required**

**Term**

**Temporary Contract**

**Location**

**Hybrid (Ottawa)**

**Why GMF is the place for you**

At GMF, we empower our people to create change where it has the most impact - municipalities. GMF is a $1.6 billion permanent endowment from the Government of Canada, managed at arm's length, making it nimble and available for higher-risk, higher-impact initiatives. A further $530M investment into GMF to support the National Adaptation Strategy was announced in November 2022. Our team is committed to helping local governments switch to sustainable practices faster. GMF is the cornerstone program of the Federation of Canadian Municipalities (FCM).

Our unique mix of funding, resources, and training gives municipalities the tools they need to build resiliency — and create better lives for Canadians. Through GMF, municipalities have reduced carbon emissions; built better transportation assets; constructed efficient and resilient buildings; diverted waste from landfill; made previously unusable land available for development; and improved soil and water quality.

**You in this role**:
The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the Lead, Waste ans Water Sector Development works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

**What you’ll be doing**:

- Drafts contracts in accordance with pre-established templates and content information supplied by Project Officers and Manager.
- Receives and processes the applicants’ disbursement requests, identifies any problems with invoices or missing information, provides information to Project Officers.
- Types, formats, proofreads and sends correspondence to applicants with pre-established templates.
- Acts as key liaison between Project Officers and other FCM staff related to status of GMF funding initiatives (including Finance, Legal, and Outreach), coordinates input, tracks documents and deadlines and provides follow-up as needed.
- Manages all electronic and hard copy filing (including creating folders for Finance, scanning letters, contracts and reports, archiving, etc.) and updates database.
- Responsible for revising and updating the procedures manual and correspondence templates including developing new or revising existing templates to respond to changes in procedures.
- Provides administrative support to the Funding team, which includes coordinating meetings, meeting minutes, tracking documents and deadlines, and providing follow up as needed.
- Coordinates translation and production of documents, including liaising with external service providers, communicating timelines and following-up as required.

**Your skills make us better**:
You bring:
**Education**:

- Post-secondary education specialized in the area of office administration, business administration or a related discipline.

**Experience**:

- A minimum of three years’ work experience in a related administrative field.

**Knowledge**:

- Familiarity with a Customer relationship Management (CRM) system or Grants Management systems is considered an asset.
- Capacity to take initiative, keep track of documents and timelines and follow-up.
- Proven ability to develop and maintain positive working relationships with external and internal stakeholders.
- Excellent organization skills related to coordinating a large volume of files and variables.
- Ability to prioritize, multi-task and anticipate needs in a fast-paced environment with some tight deadlines.
- Strong attention to detail and accuracy.
- Strong verbal and written communication skills.

**Competencies**:

- Bilingual (both written and oral) in both official languages (French and English), essential.

**Why working here rocks**

**We prioritize work-life balance with our flexible model**:

- When we say flexible work model, we mean that in collaboration with your manager and based on what your team needs, you have the flexibility to determine when you work so that you can enjoy a healthy balance between work and personal demands.
- While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
- We do like to

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