Front Office Assistant

1 week ago


Niagara Falls, Canada Paradigm Healthcare Services Full time

Job Summary:
**Responsibilities**:

- Greet and assist visitors, clients, and employees in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person or department
- Manage incoming and outgoing mail, including sorting, distributing, and processing mail
- Maintain office supplies inventory by checking stock levels and placing orders as needed
- Assist with filing, organizing, and maintaining documents and records
- Perform data entry tasks accurately and efficiently
- Provide general administrative support such as photocopying, scanning, and faxing documents
- Assist with scheduling appointments and coordinating meetings
- Support the office manager with various tasks as assigned

**Experience**:

- Previous experience as an office assistant or in a similar administrative role is preferred
- Proficiency in using office equipment such as printers, copiers, and scanners
- Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with QuickBooks or other accounting software is a plus
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage time effectively
- Strong attention to detail and accuracy in data entry and record keeping
- Knowledge of customer service principles and practices
- Familiarity with phone systems and customer support best practices
- Basic knowledge of proofreading techniques for reviewing documents

We offer competitive compensation based on experience.

If you are a motivated individual with excellent organizational skills looking for an opportunity to contribute to a dynamic team environment, we encourage you to apply. Please submit your resume along with a cover letter detailing your relevant experience.

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 6 months

**Salary**: $16.99-$22.23 per hour

Expected hours: 30 per week

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



  • Niagara Falls, Canada The Oakes Hotel Overlooking the Falls Full time

    Showcase your strengths as an Assistant Front Office Manager, where you will lead, train and recognize your team in support of exceptional guest service! Assist the management team to make The Oakes hotel known for its impeccable customer service standards. **Summary of Responsibilities**: Reporting to the Front Office Manager, the Assistant Front Office...


  • Niagara Falls, Canada Americana Resort Inc. Full time

    **Primary Responsibilities**: - Has exceptional knowledge of the facilities and services available, physical plan and layout - Stays appraised and has exceptional knowledge on all packages, selling rates, strategies and promotions and ensures staff is aware of any updates - Assists Front Office Manager with reviews of upcoming group bookings, directions and...


  • Niagara Falls, Canada Buffalo Lodging Associates Full time

    Position Information: Location: Radisson Hotel & Suites Niagara Falls 6733 Fallsview Blvd, Niagara Falls, ON L2G 3W7, Canada - +1 905-356-1944 Responsible for coordinating the front office operations of the hotel while providing support to the management team. **Responsibilities**: - Assists in overseeing guest services and front office operations;...


  • Niagara Falls, Ontario, Canada Canadian Niagara Hotels Full time

    Niagara Falls-based Canadian Niagara Hotels Group of Companies is one of Canada's largest and most successful diversified entertainment businesses, with more than 2500 talented professionals spread across its various Hotels, Spas, Conference Centres, Restaurants, Craft Brewery and Distillery, Indoor Waterpark, City Touring, Entertainment and Specialty Retail...


  • Niagara Falls, Canada Canadian Niagara Hotels Full time

    Niagara Falls-based _**Canadian Niagara Hotels Group of Companies**_ is one of Canada’s largest and most successful diversified entertainment businesses, with more than 2500 talented professionals spread across its various Hotels, Spas, Conference Centres, Restaurants, Craft Brewery and Distillery, Indoor Waterpark, City Touring, Entertainment and...


  • Niagara Falls, Canada Ramada Niagara FallsFallsview Full time

    _We are currently seeking a highly motivated and experienced Front Office Manager to join our team at Ramada Fallsview. As the Front Office Manager, you will play a crucial role in ensuring exceptional guest service and smooth operations at the front desk. If you have a passion for hospitality and possess excellent customer service skills, we encourage you...


  • Niagara Falls, Ontario, Canada Ramada Niagara FallsFallsview Full time

    _We are currently seeking a highly motivated and experienced Front Office Manager to join our team at Ramada Fallsview. As the Front Office Manager, you will play a crucial role in ensuring exceptional guest service and smooth operations at the front desk. If you have a passion for hospitality and possess excellent customer service skills, we encourage you...


  • Niagara Falls, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team. Duties will include but not limited to: - Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. - Training of employees - Greeting and welcoming guests upon arrival by consistently offering...


  • Niagara Falls, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team. Duties will include but not limited to: - Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. - Training of employees - Greeting and welcoming guests upon arrival by consistently offering...


  • Niagara Falls, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team. Duties will include but not limited to: - Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. - Training of employees - Greeting and welcoming guests upon arrival by consistently offering...


  • Niagara Falls, Canada Vittoria Hotel & Suites Full time

    **Overview**: **Responsibilities**: - Manage the front desk operations efficiently - Greet and assist guests in a professional and friendly manner - Handle phone calls and inquiries promptly and professionally - Check-in and check-out guests accurately - Ensure guest satisfaction by addressing their needs and resolving any issues - Coordinate with other...


  • Niagara Falls, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team. Duties will include but not limited to: - Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. - Training of employees - Greeting and welcoming guests upon arrival by consistently offering...


  • Niagara Falls, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team. Duties will include but not limited to: - Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. - Training of employees - Greeting and welcoming guests upon arrival by consistently offering...


  • Niagara Falls, Canada Niagara Dental Office Full time

    We are seeking an experienced Dental Adminstrator to help with front desk booking, patient flow, and insurance handling. Excellent communication skills are essential, and speaking other languages is a great asset for this role. Dental Assisting experience, with HARP certification is an asset. Applicants with no dental experience will not be...


  • Niagara Falls, Canada Niagara Dental Office Full time

    We are seeking an experienced Dental Adminstrator to help with front desk booking, patient flow, and insurance handling. Excellent communication skills are essential, and speaking other languages is a great asset for this role. Dental Assisting experience, with HARP certification is an asset. Applicants with no dental experience will not be...


  • Niagara Falls, Canada Niagara Dental Office Full time

    We are seeking an experienced Dental Adminstrator to help with front desk booking, patient flow, and insurance handling. Excellent communication skills are essential, and speaking other languages is a great asset for this role. Dental Assisting experience, with HARP certification is an asset. Applicants with no dental experience will not be...


  • Niagara Falls, Ontario, Canada Hilton Hotel and Suites Niagara FallsFallsview Full time

    What will it be like to work for this Hilton Niagara Falls/Fallsview?One of the most recognized names in the industry, Hilton Hotels & Resorts offers travelers a world of authentic experiences. Hilton remains an innovative forward-thinking hospitality leader by offering best-in-class products, services, and amenities to ensure that every guest feels cared...


  • Niagara Falls, Canada Canadian Niagara Hotels Full time

    Niagara Falls -based Canadian Niagara Hotels Group of Companies is one of Canada’s largest and most successful diversified entertainment businesses, with more than 2500 talented professionals spread across its various Hotels, Spas, Conference Centres, Restaurants, Craft Brewery and Distillery, Indoor Waterpark, City Touring, Entertainment and Specialty...


  • Niagara Falls, Ontario, Canada Ramada Fallsview Full time

    The Ramada Niagara Falls/Fallsview is looking for a motivated individual to join our Front Desk Supervisor Team.Duties will include but not limited to:Responsible for overlooking front desk in a busy hotel in the heart of the Niagara Falls District. Training of employees Greeting and welcoming guests upon arrival by consistently offering professional,...


  • Niagara Falls, Ontario, Canada Vittoria Hotel & Suites Full time

    Overview:Responsibilities: Manage the front desk operations efficiently Greet and assist guests in a professional and friendly manner Handle phone calls and inquiries promptly and professionally Checkin and checkout guests accurately Ensure guest satisfaction by addressing their needs and resolving any issues Coordinate with other departments to ensure...