Executive Assistant to CEO

4 days ago


Mississauga, Canada Limitless Solutions Financial Group Full time

We are seeking an Executive Assistant. Must be extremely organized, possess good people skills, a pleasant phone manner, extremely computer literate
- Duties include answering phones, collecting documents, filing, sorting, data entry, database management, scheduling, and coordinating appointments.
- Audit and take care of the compliances once mortgage funded
- Register New Agents in our internal Systems as well as FSRA
- Organize and Archive all contacts and documents of the Hiring process
- Manage Social media
- Manage outsourcers
- Working closely with new hires on their Business plans
- Track and coordinate all inbound leads from websites, social media and other online sources
- Manage all agent financial systems, creation of business operations manual, as well as involvement in future administrative hires and training.
- Provide superior customer service and follow-up with excellent phone and in-person mannerisms and professionalism
- Regularly update and proactively communicate with all parties, including sellers, clients, agents, title officer, lender, etc
- Take inbound leads, online, by phone, or in person
- Provide insight and feedback to management to continuously improve the customer experience
- Coordinate social media
- Create Monthly newsletters
- Manage CRM
- Client Follow up
- Lead Follow up
- Agent onboarding
- Appointment confirmation
- Data entry
- Thank you cards
- Blog posting

**Requirements**:

- Ability to multitask with a high level of organization and attention to detail.
- Excellent data entry and computer skills are essential.
- Professionalism and respect of confidentiality is essential.
- Knowledge of web forms is an asset.
- Experience using Google Suite products (Mail, Calendar, Drive) and Microsoft Office products is an asset.
- Self-motivated
- Analytical: You can break down complex information for our clients
- Resourceful: You may not have all the answers, but you know how to get them
- Proactive: You are never idle and love being busy
- Positive attitude: We have a great culture and want to preserve it.

You will be required to give a video interview. So please have a camera available.

Schedule:

- 3 hour shifts M - F, some light follow-up on weekends may be required.

**Experience**:

- Previous Administrative assistant experience would be valuable but not necessary

Work remotely:

- YES, some in office visits may be required.

**Job Types**: Full-time, Part-time
Part-time hours: 25 per week

**Salary**: $17.25-$25.25 per year

Additional pay:

- Commission pay

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday

COVID-19 considerations:
We are working from hybrid at the moment so please have access to a personal computer and we will provide all other tools required.



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