Executive Assistant to CEO

3 months ago

Mississauga, Canada ERP Buddies Inc. Full time

**Overview**:
ERP Buddies Inc. and its subsidiaries are seeking a reliable and versatile Personal Assistant to support our multiple companies. In this dynamic role, you will be responsible for various tasks, including assisting with company related tasks, running personal errands, and providing essential support as needed.

**Responsibilities**:

- Acts as an Administrative point of contact between CEO, COO and internal/external demands
- Provide advanced executive administrative support to the senior Executives
- Supervising daily the office receptionist
- Arranging, booking and managing complex international travel arrangements, itineraries or other duties related in support of senior executives while travelling globally
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Drafts, prepares, formats, and distributes a variety of Word documents, spreadsheets, and presentations as required including agenda and minutes
- Ensures that the CEO be kept aware of schedules, meetings, appointments, and ensure required materials are provided
- Ensures appropriate follow-up on tasks and assignments delegated by the CEO
- Schedules, coordinates, reconciles, and sets up internal/external meeting room logistics involving senior-level executives and/or Government Officials
- Attends meetings as required and ensures that agendas and other meeting materials are prepared
- Updates and maintains electronic databases (contact lists, CEO assigned work) and CEO Outlook calendar
- Assists CEO in the management of issues/files by ensuring issues are tracked, priority access assigned, and time management pressures are addressed
- Coordinates CEO’s travel and workshop logistics (includes registrations, reconciliations, materials, hotels, caterers, flights, transfers, etc.)
- Retrieves filed documents in a timely manner when requested
- Assists Executive members with hotel and travel logistics
- Attends meetings and committee meetings providing administrative and technical support including meeting minutes, preparation, and distribution of records and ensures follow up occurs
- Track meeting attendance
- Assist with meeting for logistics including hotel & travel and room set up, order lunches
- Assist with other office activities as requested

**Qualifications**:

- Proven experience as a Personal Assistant or in a similar role.
- Exceptional organizational skills and the ability to multitask effectively.
- Strong communication and interpersonal skills.
- Proficient in time management and the ability to prioritize tasks.
- A reliable vehicle for running errands when needed.

**Job Types**: Permanent, Full-time

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person

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