
Executive Assistant
2 weeks ago
**POSITION OVERVIEW**:
Jones DesLauriers is hiring an Executive Assistant to the President & CEO. The successful incumbent will be responsible for providing a broad variety of administrative tasks for the President & CEO, in a professional and efficient manner
**RESPONSIBILITIES**:
- Complete a broad variety of administrative tasks for the CEO
- Act as a back up to the Executive Assistant of the President/Chairman for Navacord, and complete their duties in the event they are out of the office.
- Maintain and coordinate calendars, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
- Conduct business analyses for the Executive Committee
- Compose and prepare correspondence that is confidential
- Communicate directly, and on behalf of the CEO, with Board members, internal and external stakeholders and provide reliable and timely resolutions to inquiries
- Prepare PowerPoint presentations and Excel spreadsheets/graphs on internal and external presentations
- Liaise with Board of Directors and assist with the preparation of materials for Board meetings
- Liaise with shareholders and assist with the preparation of materials for shareholder meetings and annual general meetings
- Responsible for submitting expenses and making travel arrangements for C-suite executives on an as-needed basis
- Exercise initiative in adapting procedures to address unusual problems and conflict resolution
- Coordination of all internal and external events for Jones DesLauriers including : Underwriter Appreciation Day, Summer Socials, The Annual Christmas Party, Rewards and Recognition Events and Sales Recognition Trips.
- Marketing and Communications support for the executive, including internal communications
- Anticipate issues and initiate appropriate action to ensure the most effective use of the CEO’s time
- Follow up on deadlines and commitments with executives
- Manage itineraries and agendas
- Filing and organization of all files
- Assist CEO with all personal and business related matters
**REQUIREMENTS**:
- 7+ years of executive assistant experience for a high profile Executive
- Demonstrated experience in organizing complex travel arrangements
- Excellent ability to communicate effectively, both in oral and written form
- Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders
- Diplomatic with ability to exercise confidentiality
- Ability to prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Proactive with the ability to anticipate CEO’s future needs
- Demonstrate proactive approach to problem-solving with strong decision-making capability in the absence of the CEO
- Proficient in MS Office Suite (Word, PowerPoint, Excel)
- Jones DesLauriers is actively committed to support diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2+) persons to apply. We are committed to providing accommodation upon request for applicants and employees with disabilities. If you require accommodation, we will work with you to meet your needs._
**Job Type**: Contract
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Mississauga, ON L4W 4Y6
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