Executive Assistant

7 days ago

Mississauga ON, Canada RedBranch Executive Search & Recruitment Full time

Objective:
The Executive Assistant will primarily be responsible for providing confidential administrative support and efficiently managing all facets of the CEO's office.

Key Responsibilities:

  • Provides high-level administrative support and assistance to the CEO.
  • Provide confidential administrative support including preparation of business travel & seminar arrangements, meeting scheduling, agenda development, expense reconciliation, and minute taking.
  • Conserves executive’s time by reading, researching, and routing correspondence;
    drafting letters and documents;
    collecting and analyzing information;
    and initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Assist in the development of corporate communications/correspondence (internal and external as required).
  • Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
  • Develop effective processes to assure efficient delivery of information.
  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
  • Make arrangements for beverages, lunches, dinners, etc. for meetings as requested.
  • Attend and screen all calls for the CEO's office.
  • Responsible for efficiently organizing files, documents, and correspondences for the CEO’s office.
  • Reconciling financial and expense statements on a monthly basis and submitting the necessary documentation to the accounts department.
  • Coordinating with third-party partners and efficiently managing all existing memberships, loyalty programs, sporting events, and other enrolments of similar nature.
  • Other responsibilities and projects that may be required from time to time.

Qualifications:

  • Bachelor Degree or equivalent
  • Minimum 6 years of progressively responsible and diversified Executive Assistant experience
  • Excellence using standard functions in Microsoft Office (Word, Excel, Outlook)
  • Excellent verbal and written communication skills along with professional presentation skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Ability to handle a large volume of work and competing priorities with minimal supervision
  • Exceptional judgment and discretion in managing highly sensitive and confidential information
  • A quick thinker who brings a positive and high-energy approach to getting things done
  • Ability to work both independently and in a team environment
  • Maintain efficient office procedures and a system for keeping track of multiple, competing priorities

If you are interested in this opportunity, please forward your resume to ray.sacuevo@redbranchsearch.com.

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