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Front Office Coordinator

3 months ago

Richmond Hill, Canada Holy Trinity School Full time

_**HTS, where every learner is seen, heard and encouraged to**_
- **make an impact in their communities and the world.**_

Holy Trinity School is a co-educational day school with students from JK to Grade 12. In order to thrive, students will need to be lifelong learners. Our goal as a leading educational institution is to inspire our students to be driven in their pursuits, make an impact in their communities (professional and personal) and be nimble as they approach a complex and rapidly evolving world.

We invite all learners, students and adults alike, to be engaged in the process of understanding, creating and articulating knowledge, skills and dispositions. Our vision engages all stakeholders in a learning relationship that is driven by knowing one’s strengths, interests and areas for growth. We recognize and honor the uniqueness and dignity of all learners, foster their agency and choice while inviting our learners’ curiosity and courage to try new things and explore new opportunities. We believe that the purpose of education is to prepare students for life. A rapidly evolving world needs confident, driven, intellectually agile, and empathetic citizens.

**Organizational Values**:

- **Dignity **is at the heart of inclusion and respect.
- **Learning **is a journey, not a destination.
- **Character **is the essence of our humanity.
- **Excellence **is the pursuit and realization of one’s personal best.
- **Innovation** is a mindset of possibilities fuelled by curiosity.

**About This Role**:
HTS has an exciting opportunity for a **Front Office Coordinator (maternity leave contract until November 2024)** to join our team. Hours for this role will be an 8.5-hour shift 9:30am - 6pm, Monday - Friday.

The Front Office Coordinator is pivotal in supporting the day to day operations of the school and serves as the first point of contact for students, parents, and visitors. This role operates at the front office reception desk and provides administrative support to a broad range of departments within the School. Your warm and enthusiastic personality and attention to detail will provide a positive and welcoming presence while juggling and managing priorities.

Some of the key responsibilities include:

- Oversee and prioritize attendance / safe arrival procedure for students including late arrivals;
- Provide administrative support to the Senior Leadership Team, Division Heads, faculty, and front office staff including printing, photocopying, preparing correspondence, labels, etc.;
- Provides coordination, assistance and administrative support with student and school events as requested;
- Track and assign on-call requests on a daily basis. Assign supply teachers for any gaps and requests that come into the on-call process;
- Receive and distribute inbound/outbound mail and courier including dropping off at Canada Post;
- Annual preparation of student medical binders and on-going support of emergency evacuations and drills.
- Organize busing and act as a point of contact between the busing company and the school for troubleshooting.

**Who You Are**:
You have strengths in our core competencies which are Professionalism, Adaptability & Flexibility, Continuous Improvement and Communication & Collaboration. In addition, you should possess strengths in Staff competencies, which are:

- Service Orientation
- Planning and Prioritization
- Continuous Learning

**What You Need**:

- Excellent communication skills (written and verbal) with a high attention to detail;
- Excellent organizational and problem solving skills;
- Commitment to a customer-service mindset, including respect for school, faculty, staff, student and parent confidentiality and the ability to demonstrate discretion on sensitive matters;
- Agility and flexibility to meet changing work priorities and needs;
- Post-secondary Degree or Diploma in business administration or equivalent;
- Experience in an administrative role;
- Reliable transportation will be required for Canada Post drop offs;
- A highly motivated reliable individual who is not afraid of handling ambiguous situations.

**What’s In It For You?**

We offer a competitive compensation and benefits package including participation in the HTS Pension Plan and provide the following:

- A stimulating learning and work environment
- Extensive professional learning opportunities
- A newly renovated and modern campus nestled in 37 acres of forest in the Oak Ridges Moraine including access to a fitness center and subsidized meal plan in our dining hall
- A professional culture based on the principles of integrity, professionalism and innovation and an environment that empowers employees to make a difference
- An environment that is committed to diversity, equity and inclusion

If you are interested in joining us at our Richmond Hill campus we encourage you to apply.
- HTS is an equal opportunity employer and will make reasonable accommodations upon request to enable applicants with disabilit